Board Meeting 2010-01-07

This board meeting is scheduled for the 7th of January 2010 at 15:00 UTC at 15:00 UTC, on IRC (#osgeo).

Agenda

• Appoint meeting secretary
• Approve minutes for Board Meeting 2009-12-03
• FOSS4G Budget status (for next meeting?)
• Proposed Board Election Procedure
• OSGeo 2010 Budget?
• Update from Tyler
• New regular topics:
  • Update from each director
  • Committee reports

Minutes

Attendees

Directors:

• Howard Butler
• Arnulf Christl
• Ravi Kumar
• Jeff McKenna
• Christopher Schmidt
• Frank Warmerdam (Chair)
• Geoff Zeiss

Staff:

• Tyler Mitchell

Action Summary

1. MOTION: Arnulf moved to approve the minutes, Frank seconded, all were in favour
2. TODO: Frank to make motion to accept changes to board and charter member election processs
3. TODO: Arnulf to put together plan for fundraising, Tyler to help
4. MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
5. TODO: Frank to draft minimal budget for approval at next meeting
6. TODO: Tyler to contact IRS re: status
7. TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
8. TODO: Directors to share their goals for 2010
9. TODO: Arnulf to summarise issues/questions about goals to Board list
10. TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
11. TODO: Chris to set up voice call system
12. TODO: Tyler to distribute skypeout credits to directors as needed
13. Next regular meeting: Feb 4th - NOTE: one hour later than usual.

Remainders from previous meeting:

1. TODO: Tyler to look at how we can vote virtually via IRC instead of requiring voice.
2. TODO: Ari to follow up with EuroGI about associated organisation options.
3. TODO: Arnulf to follow up on idea of presenting comments on topics like FFI is for EU interoperability.

Detailed Minutes

• Meeting took place in IRC, see IRC server logs for detailed transcription, starting at server time 06h00

• Attending Frank, Chris, Howard, Ravi, Arnulf, Geoff, Jeff, Tyler
• Tyler acting as scribe
• Approve past minutes: http://wiki.osgeo.org/wiki/Board_Meeting_2009-12-03
  • MOTION: Arnulf moved to approve the minutes, Frank seconded, all were in favour
  • Reviewed past action items, not much progress due to holidays, carry over Action Summary TODOs to current minutes
• FOSS4G 2010 Budget update
  • FOSS4G 2010 budget suggestions completed, some communication challenges with LOC
  • Final budget pending end of month, in time for voting in next board meeting
• Proposed Board Election Procedure
  • Only three small changes: http://wiki.osgeo.org/index.php?title=Proposed_Board_Election_Procedure&diff=44125&oldid=44122
  • Apply same changes to charter member election process
  • TODO: Frank to make motion to accept changes to board and charter member election processs
• OSGeo 2010 budget, see email discussion
  • Discussion of potential to raise more funding, vs scaling back or maintaining status quo
  • TODO: Arnulf to put together plan for fundraising, Tyler to help
  • MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
  • Presentations are helping raise sponsors
  • FOSS4G has been a successful fundraiser
  • US Government spending on open source and geospatial seen as potential growth area in future, potential funding possibly, Geoff linked to an article
  • TODO: Frank to draft minimal budget for approval at next meeting
  • Server expenditures seen as high priority
• Update from Tyler
  • Discussed 501c3 status
  • TODO: Tyler to contact IRS re: status
  • TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
• Directors and committee reports
  • Arnulf would like directors and committees to give brief reports each month
  • Discussion about commitment to grow OSGeo
  • TODO: Directors to share their goals for 2010
  • TODO: Arnulf to summarise issues/questions about goals to Board list
• Next meeting: Special fundraising voice call TIME LINK
  • TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
  • TODO: Chris to set up voice call system
  • TODO: Tyler to distribute skypeout credits to directors as needed
• Next regular meeting: Feb 4th - NOTE: one hour later than usual.