Board Meeting 2016-11-25
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This board meeting is scheduled for the 25th of November 2016 at [1] through IRC and follow up voting on Loomio.
Agenda
Current items
Agenda:
- roll call
- appoint meeting chair, meeting scribe/secretary
- Approve last meeting minutes
- Budget 2017
- Discuss about CRO Feedback [2]
- Results of the f2f on committee guidelines
- Approve the GSoC 2017 Team members
- Sponsorship 2017
- Add agenda items
Minutes
- Attending: Helena, Michael, Angelos, Jody, Maria, Anita, Sanghee, Vasile
- Presiding: Jody
- Scribing: Angelos
- MOT1 (Jody): Approve meeting minutes from 2016-11-03. Motion moved to Loomio.
- Budget 2017.
- Michael: The 2016 budget available on Dropbox, we still have FOSS4G2016 and GSOC income outstanding. We can use 2016 budget numbers as a base, we didn't go over on any of them.
- Anita: I think Venka wanted to invite committees to submit proposals.
- Maria: We can ask Venka to send the request to the Committees.
- Jody: So reading the profit and loss we have good news ... OSGeo has been able to spend money this year
- Michael: Mainly code sprint sponsorships and sac hours. We need to spend more on marketing and web site.
- Jody: we identified marketing and website as a priority last year; but did not follow through.
- Angelos: I would like to propose to set budget to re-design the web site, and this actually to be done by a company, not volunteer time.
- Jody: I agree, and I think the marketing committee is going in that direction. I suggest we ask the marketing committee to take this direction from the board, and back it up with an appropriate budget.
- Jody: I wonder if we could make the budget this year by committee? Rather than the buckets we had previously which always led to a discussion of which buckets had money to use for any given endeavor?
- Maria: We have to ask them a plan for 2017 and a budget.
- Michael: We can indicate that these budgets are a guideline and will be expanded for good ideas/ initiatives.
- Jody: in the interest of finishing could we start with a budget based on 2016; contact chairs via email/phone/hangout to fill in the blanks.
- MOT2: Establish draft 2017 budget based on 2016 model, broken down by committee. Verify this draft with committee chairs. Motion moved to Loomio.
- Discuss about CRO Feedback: The board appreciates Jorge Sanz volunteering.
- Michael: Do we need to make updating your contact info with osgeo a requirement of charter membership? I think the charter membership is just maintained by the secretary separate from osgeo infrastructure. This might be something that requires sac involvement
- Vasile: Charter members database is on our dropbox, mantained by jachym and updated each year by CRO
- Jody: I like the feedback; I do not see a motion here, but I do see some possible actions. Such as changing voting mechanics; contact cro with any concerns, etc.
- Angelos: was there a decision to change the election process in the last f2f meeting last Feb?
- Jody: there was a decision to update the formula; but it was put off until "before the elections" and we did not follow through.
- Angelos: We should start thinking about this earlier this year.
Tabled for email/loomio discussion
Actions
Action: Contact OSGeo Committees Officers
Contacting officers with respect to: a) Collect 2017 Budget Requests b) Review committee operations are clearly available publicly
We are splitting up this work between board members:
Thus far we have:
- Board of Directors - contact venka :)
- Code of Conduct Committee -
- Conference Committee - Angelos to contact Steven
- Finance Committee -
- (done) Geo for All - Maria contacted Suchith
- (done) Incubation Committee - jody contacted list about operations and budget
- (done) Marketing Committee - jody contacted the list operations and budget
- (done) Open GeoScience Committee - maria contacted maxi
- Project Steering Committees:
- GeoNode - jody to contact jeff
- GRASS GIS - Helena to contact Markus
- gvSIG
- Marble
- QGIS
- FDO
- GDAL/OGR
- GEOS
- GeoTools - jody to contact geotools-devel
- OSSIM
- PostGIS
- GeoNetwork
- pycsw
- deegree
- geomajas
- GeoMOOSE
- GeoServer - jody to contact simone
- Mapbender
- MapFish
- MapGuide Open Source
- MapServer
- OpenLayers
- Public Geospatial Data Committee -
- System Administration Committee - Angelos to contact Alex
- (done) UN Committee - Maria contacted Suchith and Maxi
Motions
| Motion | +1 | 0 | -1 | Abstain | Passed | Notes |
|---|---|---|---|---|---|---|
| MOT1: Approve meeting minutes from 2016-11-03 | Anita, Jody, Angelos, Sanghee, Maria, | Vasile | Open on Loomio | |||
| MOT2: Establish draft 2017 budget based on 2016 model, broken down by committee. Verify this draft with committee chairs. | Jody, Anita, Angelos, Michael, Helena, Maria, Sanghee, Vasile | Open on Loomio |
Motions here are to be confirmed by email for public record.
See email thread on the Board list.