Board Meeting 2022-10-31

This board meeting is scheduled Monday 31 October 2022 at 15:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

1. roll call
2. appoint meeting chair, meeting scribe/secretary
3. Review and approve past minutes
   • Board_Meeting_2022-10-17
4. FOSS4G 2023 LOC 1st installment request and meeting
5. MoU: Smart Geo Expo.
6. Oceania TGP Application [1]
7. Project trademarks update
8. Communicate Sponsorship opportunities for 2022-2023 [2]
9. Review Action items [3]
10. Add your topic here

Minutes

• Presiding: Angelos
• Scribing: Rajat
• Attending: Codrina, Marco, Rajat, Angelos, Vicky, Michael
• Guests: Besfort, Valmir

Review and approve past minutes

• Board_Meeting_2022-10-17
• Motion passed on Loomio: https://www.loomio.com/p/4jraXH3m/motion-to-approve-meeting-minutes-from-board-meeting-2022-10-17

FOSS4G 2023 LOC 1st installment request and meeting

• Feedback on Venue, Website (Jekyll)
• Deadline for moving the venue depends on the number of registrations
• Registration - Pretalx (Test case scenarios)
• Early bird ticket and call for registration by Nov 22, 2022
• Academic and Program Track - Call for proposals by Nov 10, 2022 using Pretalx and OSGeo server
• Call for sponsors - Feb
• Social Media accounts: Using the same for previous FOSS4Gs
• Budget
  • Ministry of Economy has shown interest in funding the participation of local students
  • Accommodation
• Questions from LOC:
  • How to handle invoices
  • Papers: Papers are published for Academic Track. The communications needs to be done before the conference.
    • ACTION: Codrina to write to Marco Minghini for further support regarding publications.
  • Subdomain and e-mails
    • We need to ask SAC for status
• Advance payment.
  • ACTION: Angelos to make a motion on Loomio for voting on approving advance payment (Done)
  • Motion passed on Loomio: https://www.loomio.com/p/DXG9BWfV/motion-to-approve-first-advance-payment-of-30k-euros-to-kosovo-loc-for-foss4g-2023

MoU: Smart Geo Expo

MOT1: Approve the OSGeo/Smart Geo Expo MoU (with the change of term “geospatial information” to “geospatial technology”).

• Angelos +1 initial motion
• Vicky second +1
• Codrina +1
• Rajat +1
• Marco +1
• Michael +1
• Motion passed during meeting
• ACTION: Vicky and Codrina to post the MoU on the wiki [4]. (Done)
• ACTION: Angelos to move the motion to Loomio for archiving purposes (Done).
• Motion passed on Loomio: https://www.loomio.com/p/HG2q1FJz/motion-to-approve-mou-between-osgeo-and-smart-geo-expo

MOT2: Approve 1000$ to support Vicky’s travel to Korea for signing the MoU from Board Travel Budget.

• Angelos +1 initial motion
• Codrina +1
• Rajat +1
• Marco +1
• Michael +1
• Vicky +0
• Motion passed during meeting
• ACTION: Michael to transfer the budget to Vicky (Done)

Oceania TGP Application

• ACTION: Angelos to respond that the request is being handled by the conference committee (Done [5])

Project trademarks update

• Moved to next board meeting

Communicate Sponsorship opportunities for 2022-2023

• Moved to next board meeting

Review Action items

• Moved to next board meeting

Actions

• See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

• no log, a jitsi meeting

Next meeting

• Board Meeting 2022-11-28