Incubation Mentor Guidelines

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Document Status

IncCom Document Number: X

Version: 1.0

Status: development


The Incubation Mentor provides advice to a project and brings an independent assessment of the status of the project back to the IncCom. This document provides specific guidance for Mentors.

Terms and Definitions




An Incubation Mentor is assigned by the IncCom to each project that is accepted into the OSGeo Incubator.

An Incubation Mentor is a member of Incubation Committee that is not associated directly with the project to be mentored.

An Incubation Mentor reports to the Incubation Committee.


The Incubation Mentor is responsible:

  • to the Incubation Committee for:
    • assessing the status of the project on a regular basis
    • reporting to the Incubation Committee on project status on a regular basis
    • making a recommendation to the Incubation Committee about the project (graduation or dismissal(?))
  • to the project under incubation for:
    • advising the project on the incubation process
    • identifying all documents the project must complete, and assisting where practical
    • reviewing submitted documents
    • establishing the necessary infrastructure for the project under incubation (wiki, web site, svn/cvs, mailing list) as required
    • (optional) assisting in some of the actual work to be done
  • after the project to
    • make sure that graduation is reflected on all Web and Wiki pages maintained by OSGeo
    • transfer the responsibility to maintain all OSGeo Web and Wiki pages of the project to the corresponding responsible people


The mentor should be the member of the incubation committee that is expected to do a deep review of the project. This includes:

  • Join the various project mailing lists, to assess community health, and answer questions about OSGeo.
  • Attend most project meetings.
  • Investigate bug database, run software, etc to assess software quality and responsibleness of quality processes.
  • Evaluate if the project PSC is really in control of the project, and is operating in a heathy fashion.
  • Spot check the code copyright review to see that it reflects reality.

Mentorship is a time consuming process.

Related Documents

The Category Incubation has a wealth of information from all projects in incubation, graduated projects and the processes.

Formal documents