Difference between revisions of "FOSS4G 2025 Bid Process"

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m (Link for FOSS4G 2024)
 
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** [http://2019.foss4g.org FOSS4G 2019] was in Bucharest, Romania
 
** [http://2019.foss4g.org FOSS4G 2019] was in Bucharest, Romania
 
** [http://2020.foss4g.org FOSS4G 2020] was planed for Calgary, Canada (canceled due to COVID-19)
 
** [http://2020.foss4g.org FOSS4G 2020] was planed for Calgary, Canada (canceled due to COVID-19)
−
** [http://2021.foss4g.org FOSS4G 2021] will be in Buenos Aires, Argentina
+
** [http://2021.foss4g.org FOSS4G 2021] was in Buenos Aires, Argentina
−
** [http://2022.foss4g.org FOSS4G 2022] will be in Florence, Italy
+
** [http://2022.foss4g.org FOSS4G 2022] was in Florence, Italy
−
** [http://2023.foss4g.org FOSS4G 2023] will be in Prizren, Cosovo
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** [http://2023.foss4g.org FOSS4G 2023] was in Prizren, Kosovo
−
** 2024 FOSS4G will be in Belém, Brazil
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** [http://2024.foss4g.org FOSS4G 2024] will be in Belém, Brazil
 
** 2025 FOSS4G will be Worldwide
 
** 2025 FOSS4G will be Worldwide
  
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  # María Arias de Reyna
 
  # María Arias de Reyna
 
  # Luca Delucchi
 
  # Luca Delucchi
 +
# Besfort Guri
  
  
  
−
== CRO's on RfP 2024 ==  
+
== CRO's on RfP 2025 ==  
 
CRO's will receive the votes for both stages and send the final results (but no counts!) to the chair of the committee. This year we are happy to have Till Adams and Codrina on board.  
 
CRO's will receive the votes for both stages and send the final results (but no counts!) to the chair of the committee. This year we are happy to have Till Adams and Codrina on board.  
  
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|-
 
|-
 
! Release RFP:
 
! Release RFP:
−
| 2024 January 15.
+
| 2024 January 17.
 
|-
 
|-
 
! Letters of Intent (Stage 1) due:
 
! Letters of Intent (Stage 1) due:
−
| 2024 February 08.  
+
| 2024 February 15.  
 
|-
 
|-
 
! Stage 1 question period:
 
! Stage 1 question period:
−
| 2024 February 09. to 2024 February 15.
+
| 2024 February 16. to 2024 February 29.
 
|-
 
|-
 
! Stage 1 polling Period:
 
! Stage 1 polling Period:
−
| 2024 February 16. to 2024 February 22.
+
| 2024 March 04. to 2024 March 10.
 
|-
 
|-
 
! Stage 1 decision announcement:
 
! Stage 1 decision announcement:
−
| 2024 February 23.
+
| 2024 March 11.
 
|-
 
|-
 
! Proposals (Stage 2) due:
 
! Proposals (Stage 2) due:
−
| 2024 April 26.  
+
| 2024 May 13.  
 
|-  
 
|-  
 
! Stage 2 question period:
 
! Stage 2 question period:
−
| 2024 April 27. to 2024 May 04.
+
| 2024 May 14 to 2024 May 20.
 
|-
 
|-
 
! Voting Period:
 
! Voting Period:
−
| 2024 May 05. to 2023 May 12.
+
| 2024 May 21 to 2023 May 28.
 
|-
 
|-
 
! Selection of host city announced  
 
! Selection of host city announced  
−
| 2024 May 15.
+
| 2024 May 31.
 
|}
 
|}
  
 
= Letters of Intent =  
 
= Letters of Intent =  
  
−
* Accepted until February 08, 2024
+
* Accepted until February 15, 2024
 
* Limited to three pages
 
* Limited to three pages
 
* Read the RFP document (below) and answer the following questions:
 
* Read the RFP document (below) and answer the following questions:
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=== RFP Documents ===
 
=== RFP Documents ===
  
−
* RFP containing updated process ([# RFP])
+
* RFP containing updated process ([https://www.osgeo.org/wp-content/uploads/FOSS4G2025-request-for-proposal.pdf RFP])
 
* Budget template ([https://svn.osgeo.org/osgeo/foss4g/rfp/2021/osgeo-conference-budget-template.ods file])
 
* Budget template ([https://svn.osgeo.org/osgeo/foss4g/rfp/2021/osgeo-conference-budget-template.ods file])
  
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* Letters of Intent were received from the following local committees:
 
* Letters of Intent were received from the following local committees:
 +
** [https://www.osgeo.org/wp-content/uploads/FOSS4G2025_Auckland_LoI.pdf FOSS4G 2025 Letter of Intent for Auckland] [[Q&A Stage 1 Auckland]]
 +
** [https://www.osgeo.org/wp-content/uploads/FOSS4G2025_Hiroshima_LoI.pdf FOSS4G 2025 Letter of Intent for Hiroshima] [[Q&A Stage 1 Hiroshima]]
 +
** [https://www.osgeo.org/wp-content/uploads/FOSS4G2025_Riyadh_LoI.pdf FOSS4G 2025 Letter of Intent for Riyadh] [[Q&A Stage 1 Riyadh]]
  
−
 
+
* Questions will be asked of LOCs on conference_dev 2024 February 16 to 2024 February 29 - be prepared to answer the questions ASAP!
−
* Questions will be asked of LOCs on conference_dev 2024 April 27 to 2024 May 04 - be prepared to answer the questions ASAP!
+
* Conference committee will vote and results announced on 2024 March 04.
−
* Conference committee will vote and results announced on 2024 May 25.
 
 
** Letters with more than 50% thumbs up will be passed on to the proposal stage.
 
** Letters with more than 50% thumbs up will be passed on to the proposal stage.
  
 
= Results Stage One =
 
= Results Stage One =
−
 
+
Auckland  and Hiroshima were selected to move to stage two.  Email list [https://lists.osgeo.org/pipermail/conference_dev/2024-March/006097.html announcement].
  
 
== Bid Process Stage Two ==
 
== Bid Process Stage Two ==
 
Proposals were received from the following local committees:
 
Proposals were received from the following local committees:
−
 
+
* FOSS4G 2025 [https://svn.osgeo.org/osgeo/foss4g/2025/FOSS4G-Auckland-2025-Proposal.pdf Proposal] for Auckland [[FOSS4G2025_Q&A_2_Auckland]]
 +
* FOSS4G 2025 [https://svn.osgeo.org/osgeo/foss4g/2025/FOSS4G_2025_proposal_Hiroshima.pdf Proposal] | [https://svn.osgeo.org/osgeo/foss4g/2025/FOSS4G_2025_proposal_Hiroshima_Annex1.pdf Annex 1] | [https://svn.osgeo.org/osgeo/foss4g/2025/FOSS4G_2025_proposal_Hiroshima_Annex2.ods Annex2] for Hiroshima [[FOSS4G2025_Q&A_2_Hiroshima]]
  
 
= Result for Stage Two =
 
= Result for Stage Two =
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= Decision =  
 
= Decision =  
  
−
[https://drive.google.com/file/d/1br2HhO2BYMdfX5XgvXb_sm1KM27Br21Q/view?usp=drive_link Proposal]
 
−
 
−
[https://lists.osgeo.org/pipermail/board/2023-August/013326.html Conference Committee approval]
 
  
−
[https://www.loomio.com/p/DeWlap9k/motion-to-approve-belem-to-host-foss4g-2024 Board approval]
 
  
 
[[Category:Conference Committee]]
 
[[Category:Conference Committee]]
 
[[Category:FOSS4G]]
 
[[Category:FOSS4G]]
 
[[Category:FOSS4G2024]]
 
[[Category:FOSS4G2024]]

Latest revision as of 05:18, 27 July 2024

Basics

  • FOSS4G 2023 bid is open for all the countries in the world.
  • "Letters of Intent" will be accepted from potential Local Organizing Committees (LOC) from all of the world.
  • Regardless whether one or more letter(s) of intent are received, the Conference Committee members will vote. The vote procedure for 2024 is as follows: Every member of CC votes on every LoI. LoI's that receive more than 50% of "thumbs up"-votes will pass stage 1.
  • Selected letters will be invited to prepare a full bid based on the usual RFP process.
  • A proposal outlining budget, potential sponsors, LOC members, and venue costs will be required, even if only one letter is received.
  • Based on experiences from the past years, we would like to stress the following tasks:
    • OSGeo anticipates a Travel Grant program. There is a budget from OSGeo, but we expect the bidder to further collect money for TGP and to offer free or at least reduced passes for grantees.
    • The bid should stress the alignment with OSGeo values as given in OSGeo's CoC and contain hints on a conference CoC


Voters on RfP 2025

# Maria Brovelli
# David Bitner
# David Fawcett
# Paul Ramsey
# Vasile Crăciunescu
# Michael Terner
# Peter Batty
# Sanghee Shin
# Mark Iliffe
# Darrell Fuhriman
# Gavin Fleming
# Claude Philipona
# Venkatesh Raghavan
# Msilikale Msilanga
# Guido Stein
# María Arias de Reyna
# Luca Delucchi
# Besfort Guri


CRO's on RfP 2025

CRO's will receive the votes for both stages and send the final results (but no counts!) to the chair of the committee. This year we are happy to have Till Adams and Codrina on board.

Summary of Important Dates (AoE)

Release RFP: 2024 January 17.
Letters of Intent (Stage 1) due: 2024 February 15.
Stage 1 question period: 2024 February 16. to 2024 February 29.
Stage 1 polling Period: 2024 March 04. to 2024 March 10.
Stage 1 decision announcement: 2024 March 11.
Proposals (Stage 2) due: 2024 May 13.
Stage 2 question period: 2024 May 14 to 2024 May 20.
Voting Period: 2024 May 21 to 2023 May 28.
Selection of host city announced 2024 May 31.

Letters of Intent

  • Accepted until February 15, 2024
  • Limited to three pages
  • Read the RFP document (below) and answer the following questions:

1. Who is your conference chair?

2. Who is on your local organizing committee (LOC)?

3. What is the experience of your committee members with similar events?

4. What is your proposed venue? (include access to Internet, room sizes, maximum attendees)

5. What are your provisional dates for the conference?

6. Early thoughts on prices of conference attendance? (indicative estimates)

7. What is the price range and general location of your proposed accommodations? (hotels)

8. Are you partnering with other organizations? (e.g. local entities or other events like HOT OSM Summit)

9. What makes FOSS4G in your proposed location and with your team compelling?

10. What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2023? What is your financial strategy to make the event sustainable in this complex situation?


RFP Documents

  • RFP containing updated process (RFP)
  • Budget template (file)

Letter of Intent Review

  • Questions will be asked of LOCs on conference_dev 2024 February 16 to 2024 February 29 - be prepared to answer the questions ASAP!
  • Conference committee will vote and results announced on 2024 March 04.
    • Letters with more than 50% thumbs up will be passed on to the proposal stage.

Results Stage One

Auckland and Hiroshima were selected to move to stage two. Email list announcement.

Bid Process Stage Two

Proposals were received from the following local committees:

Result for Stage Two

Decision

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