Difference between revisions of "Board Meeting 2011-03-03"

Revision as of 21:48, 15 March 2011

Please note that this meeting has been scheduled one hour later than usual!

This board meeting is scheduled for the 3rd of March 2011 at 18:00 UTC on IRC and follow up voting on Skype.

Agenda

Review past minutes: Board Meeting 2011-02-03
GSoC coming up, Board to appoint official administrator. Wolf volunteered together with Anne.
FOSS4G 2011 update
Wikipedia / OSGeo Introduction - report (if anything) from first contact
Talk:Open Source and Open Standards (Arnulf)
Marketing list discussion on giving OSGeo sponsors free FOSS4G passes - archive here (Tyler)
Incubation reports (Arnulf)

Minutes

Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-03-03.log
Attending: Jeff, Frank, Markus, Daniel, Geoff, Arnulf & Tyler
- Chris joined halfway through
Tyler compiled minutes and action summary

Action Summary

MOTION: Daniel moved to appoint Wolf and Anne as official GSoC admins for OSGeo, Frank seconded, all were in favour. Voted in IRC and Skype voice confirmed. Motion passed.
TODO: Jeff will post some notes to wiki about compiling a conference planning handbook
TODO: Arnulf to take conference handbook idea to Conference Committee list to start discussions.
TODO: Arnulf to follow up on board or discuss list re: OGC/Open Source whitepaper.
TODO: Take Sponsors and FOSS4G comps discussion to board, then conference committee lists

Next meeting: 2011-04-07
- TODO: Fix time of subsequent meetings

Details

GSoC coming up, Board to appoint official administrator. Wolf volunteered together with Anne.
1. MOTION: Daniel moved to appoint Wolf and Anne as official GSoC admins for OSGeo, Frank seconded, all were in favour. Voted in IRC and Skype voice confirmed. Motion passed.
FOSS4G 2011 update (Jeff)
1. FOSS4G planning going well. Jeff brought up prices of hotels for discussion recently. Tyler: it's not really a consolation to attendees, but we got all the meeting rooms for the event for free, with this arrangement with Sheraton, thereby keeping the ticket prices lower.
2. Arnulf: asking about conference planning handbook manual to maintain continuity between years, building on "Lessons Learned" pages in a systematic way. Jeff has some notes and a template he was discussing with Paul.
3. TODO: Jeff will post some notes to wiki about compiling a conference planning handbook
4. TODO: Arnulf to take conference handbook idea to Conference Committee list to start discussions.
5. Tyler and Peter interested in helping too. FOSSGIS (D-A-CH) has one they are using too which has helped a lot.
Wikipedia / OSGeo Introduction - report ( if anything ) from first contact
1. Arnulf wrote an introduction, included Brian in the CC. No feedback yet.
Talk:Open Source and Open Standards ( Arnulf )
1. It is a follow up from last year. We had a request for input from the OGC. They want to write a White paper on what they understand abotu "Openness" in their context. And relate it to Openness in the Open Source / Free Software understanding. Looking for more community feedback and tweaking.
2. TODO: Arnulf to follow up on board or discuss list re: OGC/Open Source whitepaper.
Marketing list discussion on giving OSGeo sponsors free FOSS4G passes (Tyler)
1. General support for the idea from board. Discussion of who pays for what - LOC vs. Board budget. For future events would be good to have x# of passes available for Board to distribute to sponsors, at cost. Build into RFP so it's accounted for early on.
2. Need financial review of proposal/effects
3. TODO: Take Sponsors and FOSS4G comps discussion to board, then conference committee lists
Incubation reports ( Arnulf )
1. Arnulf suggests having mentors report regularly to 'someone' to help assess speed and efficacy of progress.
2. Need replacement chair of Incubation Committee, been discussed already in the committee. Daniel has volunteered and been put forward as a replacement for committee to consider already.

Arnulf motioned to close the meeting, Chris seconded, all were in favour
Next meeting: 2011-04-07
- TODO: Fix time of subsequent meetings

Difference between revisions of "Board Meeting 2011-03-03"

Revision as of 21:48, 15 March 2011

Contents

Agenda

Minutes

Action Summary

Details

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@@ Line 20: / Line 20: @@
 * Attending: Jeff, Frank, Markus, Daniel, Geoff, Arnulf & Tyler
 ** Chris joined halfway through
+* Tyler compiled minutes and action summary
 === Action Summary ===
+# '''MOTION:''' Daniel moved to appoint Wolf and Anne as official GSoC admins for OSGeo, Frank seconded, all were in favour.  Voted in IRC and Skype voice confirmed.  Motion passed.
+# '''TODO:''' Jeff will post some notes to wiki about compiling a conference planning handbook
+# '''TODO:''' Arnulf to take conference handbook idea to Conference Committee list to start discussions.
+# '''TODO:''' Arnulf to follow up on board or discuss list re: OGC/Open Source whitepaper.
+# '''TODO:''' Take Sponsors and FOSS4G comps discussion to board, then conference committee lists
+* Next meeting: 2011-04-07
+** '''TODO:''' Fix time of subsequent meetings
+----
 === Details ===
@@ Line 27: / Line 36: @@
 # GSoC coming up, Board to appoint official administrator. Wolf volunteered together with Anne.
 ## '''MOTION:''' Daniel moved to appoint Wolf and Anne as official GSoC admins for OSGeo, Frank seconded, all were in favour.  Voted in IRC and Skype voice confirmed.  Motion passed.
 # FOSS4G 2011 update (Jeff)
 ## FOSS4G planning going well. Jeff brought up prices of hotels for discussion recently.  Tyler: it's not really a consolation to attendees, but we got all the meeting rooms for the event for free, with this arrangement with Sheraton, thereby keeping the ticket prices lower.
 ## Arnulf: asking about conference planning handbook manual to maintain continuity between years, building on "Lessons Learned" pages in a systematic way.  Jeff has some notes and a template he was discussing with Paul.
-## '''TODO:''' Jeff will post some notes to wiki
+## '''TODO:''' Jeff will post some notes to wiki about compiling a conference planning handbook
-## '''TODO:''' Arnulf email to Conference Committee to start discussion.
+## '''TODO:''' Arnulf to take conference handbook idea to Conference Committee list to start discussions.
 ## Tyler and Peter interested in helping too.  FOSSGIS (D-A-CH) has one they are using too which has helped a lot.
 # Wikipedia / OSGeo Introduction - report ( if anything ) from first contact
 ## Arnulf wrote an introduction, included Brian in the CC. No feedback yet.
 # [[Talk:Open Source and Open Standards]] ( Arnulf )
 ## It is a follow up from last year. We had a request for input from the OGC. They want to write a White paper on what they understand abotu "Openness" in their context.  And relate it to Openness in the Open Source / Free Software understanding.  Looking for more community feedback and tweaking.
+## '''TODO:''' Arnulf to follow up on board or discuss list re: OGC/Open Source whitepaper.
 # Marketing list discussion on giving OSGeo sponsors free FOSS4G passes (Tyler)
-## General support for the idea from board.  Discussion of who pays for what - LOC vs. Board budget.  For future events would be good to have x# of passes available for Board to distribute.
+## General support for the idea from board.  Discussion of who pays for what - LOC vs. Board budget.  For future events would be good to have x# of passes available for Board to distribute to sponsors, at cost.  Build into RFP so it's accounted for early on.
+## Need financial review of proposal/effects
+## '''TODO:''' Take Sponsors and FOSS4G comps discussion to board, then conference committee lists
+# Incubation reports ( Arnulf )
+## Arnulf suggests having mentors report regularly to 'someone' to help assess speed and efficacy of progress.
+## Need replacement chair of Incubation Committee, been discussed already in the committee.  Daniel has volunteered and been put forward as a replacement for committee to consider already.
-would be that OSGeo would then pay for that money at the normal cost.
+* Arnulf motioned to close the meeting, Chris seconded, all were in favour
-:47:30 	jmckenna_: 	crschmidt: ah ok, i see
+* Next meeting: 2011-04-07
-:47:45 	crschmidt: 	jmckenna_: I mean, that's one way it could be done without LOC approval.
+** '''TODO:''' Fix time of subsequent meetings
-:47:47 	TylerM: 	there is also the "osgeo portion" of revenue in the budget that it could draw from... in theory!
-:47:55 	TylerM: 	right right
-:47:56 	jmckenna_: 	crschmidt: k i follow
-:48:19 	crschmidt: 	In practice, what I would like to see is some number ( 20? ) passes to FOSS4G in the RFC that are provided to the oganization to use as it sees fit.
-:48:29 	seven_: 	Please hop on Skype. Maybe that works better.
-:48:35 	crschmidt: 	And we would use those to give to sponsors at the discretion of the board.
-:48:37 	seven_: 	We'll need it later anyway.
-:48:50 	: 	* crschmidt unfortunately can't hop on skype right now, due to wireless network in office still being down.
-:49:00 	seven_: 	OK.
-:49:08 	jmckenna_: 	crschmidt: yes it could go right into rfc/rfp
-:49:13 	seven_: 	It seems like we are losing people here.
-:49:38 	TylerM: 	i see only 3 people in skype .. suspecting email vote will be easier today
-:49:48 	seven_: 	Would it make sense to cont. discussion on the open conf list?
-:49:49 	: 	* seven wonders what to do then: Becoming sponsor for OSGeo and FOSS4G as now would pay for two tickets. Can take Seven for free...
-:49:49 	TylerM: 	anyway.. this topic was just for discussion anyway.
-:50:07 	: 	* markusN in skype now
-:50:09 	seven_: 	TylerM: OK, then please start that on the open conf list.
-:50:20 	jmckenna_: 	TylerM: good topic, thanks for bringing it up
-:50:33 	seven_: 	And I motion to join all the public conf lists into one that we can also keep between years.
-:50:47 	TylerM: 	I would like to consensus from board first from the sponsorship angle .. basically confirming that we'll spend some money ( however it's spent )
-:50:51 	TylerM: 	or not : )
-:50:56 	seven_: 	this was not a board "motion"
-:51:28 	seven_: 	OK. Do you think we can decide this now? Or need further talk on board list?
-:51:37 	jmckenna_: 	seven_: we can create a 'foss4g' osgeo list for 2012 and beyond
-:51:42 	TylerM: 	no, no.. will send to board list for next steps
-:51:45 	seven_: 	jmckenna_: +1
-:51:49 	seven_: 	TylerM: +1^
-:51:56 	seven_: 	OK. Done with this topic?
-:52:04 	TylerM: 	yup
-:52:07 	jmckenna_: 	cool
-:52:08 	seven_: 	Gr8t
-:52:18 	seven_: 	Next - and last item: Incubation reports ( Arnulf )
-:52:27 	TylerM: 	( only 4 / 9 directors in skype )
-:52:43 	: 	* FrankW is back online. do we need a skype call?
-:52:46 	seven_: 	Yes. Please - if you can, hop on.
-:52:50 	: 	* jmckenna_ on skype
-:53:03 	seven_: 	Just to voice confirm Wolf and Aghisla
-:53:18 	seven_: 	We have one more item: Incubation reports ( Arnulf )
-:53:26 	markusN: 	is there a major internet storm...? also skype is slow
-:53:46 	seven_: 	I would suggest to hve mentors report to someone on a regular basis.
-:53:57 	seven_: 	Some projects are moving very slowly.
-:54:03 	FrankW: 	I should be available on skype now.
-:54:10 	TylerM: 	FrankW: yup
-:54:18 	seven_: 	And it seems some projects are stuck or even do strange things, esp. gvSIG:
-:54:22 	aghisla: 	seven_: which mentors do you refer to?
-:54:38 	seven_: 	OSGeo Incubation mentors.
-:54:41 	seven_: 	Not GSoC
-:54:56 	aghisla: 	ok, thanks
-:55:12 	dmorissette: 	seven_: what strange things wrt gvSIG?
-:55:15 	: 	* seven_ mentors PostGIS, and there is finally some movement there but it took me quite some nudging...
-:55:32 	: 	* dmorissette mentors MetaCRS and we haven't made any progress in a while
-:55:35 	seven_: 	I won't fo into detail because that is the job of the mentor or the folks who are affected.
-:56:37 	seven_: 	So what to do?
-:57:02 	seven_: 	Can we reactivate IncCom to get some pull into Inubation?
-:57:15 	seven_: 	Or should we request reports to the board?
-:57:18 	FrankW: 	well, we need a new chair for one thing.
-:57:30 	seven_: 	We already discussed this.
-:57:32 	FrankW: 	and no, I don't think the board should be involved in the details.
-:57:42 	seven_: 	dmorissette volunteered. Why did it not happen yet?
-:57:53 	: 	* FrankW suffers skype crash.
-:58:05 	seven_: 	FrankW: +1 for board not getting involved.
-:58:07 	FrankW: 	dmorissette: why didn't it?
-:58:23 	spatialguru: 	seven_: can log into skype?
-:58:27 	seven_: 	But currently process is broken, so board must intervene.
-:58:38 	seven_: 	I am on Skype.
-:59:03 	jmckenna_: 	seven_: you look offline to me
-:59:10 	dmorissette: 	one comment I made to Frank since last face to face on this topic is that some people seem to have strong views on ways the incubation process/requirements should be changed, and I wondered if those people should take the lead instead
-:59:16 	seven_: 	Yes, you all look offline to me too.
-:59:24 	dmorissette: 	Thinking of Cameron for instance
-:59:35 	seven_: 	I guess we are just stuck in a major eruption of solar winds...
-:59:53 	seven_: 	dmorissette: Nope.
-:00:08 	seven_: 	I don't want IncCom to turn into Marketing vehicle.
-:00:16 	seven_: 	That was not what we intended this to be.
-:00:27 	seven_: 	My 2Ct.
-:00:38 	dmorissette: 	then why do we see little objection to cameron's proposals?
-:00:59 	seven_: 	I objected all the way, Frank did too.
-:01:08 	FrankW: 	I "raised concerns".
-:01:15 	seven_: 	Maybe because IncCom is not functional right now.
-:01:39 	seven_: 	dmorissette: I am sure that you would be a great chair for that committee.
-:01:45 	: 	* FrankW too.
-:01:50 	seven_: 	Shall I just nominate you?
-:02:03 	FrankW: 	dmorissette: if you don't object, shall we just proceed with a motion in inccom?
-:02:05 	dmorissette: 	to be honest it was a little while away so I have kind of forgotten... knowing there is support to keep things lightweight then I can take the IncCom chair and do my best
-:02:14 	: 	* crschmidt is in support as well.
-:02:15 	seven_: 	What prevents you from heading on?
-:02:24 	seven_: 	OK.
-:02:33 	seven_: 	But we should discuss this on IncCom.
-:02:33 	FrankW: 	ok, I will proceed accordingly today.
-:02:37 	FrankW: 	right
-:02:38 	seven_: 	Perfect.
-:02:40 	seven_: 	Thanks.
-:02:47 	seven_: 	Puh.
-:02:49 	seven_: 	Done.
-:02:59 	seven_: 	Now what? No Skype, no voice call?
-:03:15 	spatialguru: 	4 of us in skype already!
-:03:21 	seven_: 	I am fine with GSoC admin appointment like this and confirm via mail or next meeting.
-:03:31 	seven_: 	Can you call me in via landline?
-:03:46 	dmorissette: 	spatialguru: please add me to the call
-:03:47 	seven_: 	I am on Skype but nobody onlie accross the atlantic.
-:04:05 	FrankW: 	I don't think we need to get hung up on the gsoc appointment. We can officially confirm it at our next meeting but there is no controversy.
-:04:25 	seven_: 	OK.
-:04:34 	seven_: 	Well, then that's it for tonight.
-:04:49 	seven_: 	Any last items before we cloe the meeting?
-:05:02 	markusN: 	apparently no
-:05:09 	seven_: 	Thanks all.
-:05:19 	seven_: 	Motion to close the meeting.
-:05:22 	: 	* crschmidt seconds
-:05:24 	seven_: 	+1
-:05:28 	FrankW: 	+1
-:05:30 	seven_: 	Bye.
-:05:30 	crschmidt: 	+1
-:05:33 	spatialguru: 	everyone but arnulf in call now : )
-:05:35 	jmckenna_: 	+1
-:05:35 	seven_: 	Ah, next meeting date!
-:05:39 	: 	* crschmidt apologizes again for having crap internet
-:05:39 	jmckenna_: 	: )
-:05:50 	crschmidt: 	next meeting: first thursday in April, same time UTC?
-:05:52 	jmckenna_: 	same here chris
-:05:56 	dmorissette: 	+1 to close meeting
-:06:01 	crschmidt: 	April 7th
-:06:07 	seven_: 	2011-04-07
-:06:11 	spatialguru: 	we'll vote without you arnulf : )
-:06:24 	seven_: 	But we moved the time one hour back. Crappy for Ravi.
-:06:26 	jmckenna_: 	ok for this time on 7th?
-:06:30 	jmckenna_: 	oh
-:06:32 	crschmidt: 	Ah
-:06:36 	dmorissette: 	ok for me
-:06:37 	crschmidt: 	'back' is earlier?
-:06:39 	crschmidt: 	or later?
-:06:40 	spatialguru: 	fine here
-:06:55 	seven_: 	Lets keep the data and fix the time via mail.
-:06:57 	: 	* markusN wonders why don't we vote on skype now
-:07:00 	crschmidt: 	seven_: okay
-:07:05 	spatialguru: 	seven_: got a voice # I can call you at?
-:07:08 	seven_: 	Please go ahead and vote.
-:07:09 	jmckenna_: 	i am on another board and they meet everything first thurs all morning...1.5 hour drive for me
-:07:19 	jmckenna_: 	face to face...old-school
-:07:30 	seven_: 	Ha. I'd love to have more of that...
-:07:34 	spatialguru: 	maybe a different day would be better than
-:07:48 	jmckenna_: 	friday?
-:08:12 	seven_: 	No, lets keep it on Th.
-:08:17 	seven_: 	Defer to mailing list.
-:08:25 	dmorissette: 	I also think monday and Friday are bad days for this kind of stuff
-:08:32 	spatialguru: 	+1
-:08:32 	seven_: 	Have a great day.
-:08:34 	seven_: 	Bye
-:08:36 	seven_: 	( wave )
-:08:47 	jmckenna_: 	hmm
-:09:17 	spatialguru: 	Frank motioned, Daniel seconded to adopt Wolf and Anne as GSOC reps for this upcoming year...
-:09:20 	markusN: 	dmorissette: I +1'ed on skype - voice is bad apparently
-:09:30 	spatialguru: 	motion carried : )
-:09:31 	spatialguru: 	got you all
-:09:58 	spatialguru: 	thanks!
-:09:59 	spatialguru: 	cya
-:10:04 	jmckenna_: 	thanks all
-:10:05 	seven_: 	Cool, thanks spatialguru.
-:10:10 	dmorissette: 	markusN: you sounded like darth vader : )
-:10:15 	markusN: 	bye
-:10:17 	spatialguru: 	heh
-:10:26 	seven_: 	Scary
-:10:27 	Geoff__: 	bye
-:10:33 	spatialguru: 	take it easy!
-:10:39 	jmckenna_: 	figures no lag here at meeting end hahaha
-:11:11 	spatialguru: 	biab