Board Meeting 2014-04-10

This board meeting is scheduled for the 10th of April 2014 at 20.00UTC through IRC and follow up voting by email.

Agenda

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2014-03-06
• Confirm approval of OSGeo Budget 2014
• Update on FOSS4G 2015 RFP
• Incubation Committee IncCom_Report24 report
• Thoughts on Annual General Meeting 2014
• FOSS4G North America / EclipseCon / LocationTech Tech Summit 2015 (e-mail Andrew Ross)
• FOSS4G Manifesto FOSS4G_Manifesto
• Discussing how to prevent last week's server issues (backups, nodes at OSGeo-ICA labs, ?)
• add your items here
• Select next meeting timeslot

Minutes

• Attending: Anne, Bart, Daniel, Jachym, Jeff, Jorge, Gerald
• Presiding: Jeff
• Scribing: Bart

Motions (to be confirmed by email)

• MOTION: Approve Board Meeting 2014-03-06 minutes:
  • 4 times +1, 3 times +0 because absent (Daniel, Jorge, Gerald)

Full, raw minutes notes

IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2014-04-10.log

• FOSS4G North America / EclipseCon / LocationTech Tech Summit 2015 (Andrew Ross)
  • Positive supportive feedback from the board on the idea
  • Some concerns have been raised to members of the board, Andrew asks people to speak up publicly so concerns can be addressed
  • Three conferences at the same time and same venue, common keynotes, common exhibition hall (main reason is less organising work)
  • Registration: one price for all, people can pick talks
  • Setting up LOC but a lot will be done by Eclipse Foundation's conference manager and her team
  • Multiple conference web sites to help with branding
  • Happy to share proceedings
• Confirm approval of OSGeo Budget 2014
  • Budget was approved and votes on last time
  • Daniel as treasurer will make some changes later on
  • Jeff will add a note saying: "it's been approved but another review can be expected"
• Thoughts on Annual General Meeting 2014
  • Agreement on having more visibility for the AGM, e.g. by having a 1 hour slot before lunch
  • Make sure we promote the event and say it's open to all to participate
  • Portland LOC can probably accommodate our request
• Update on FOSS4G 2015 RFP
  • Korea has moved on to stage 2, proposal is due 28th of April
• Incubation Committee IncCom_Report24 report
  • Make sure we get back to istSOS (just done by Jody)
• FOSS4G Manifesto
  • Should convey the spirit of FOSS4G events
  • Unclear if there should be regional distinctions
  • Ask community for feedback on: http://wiki.osgeo.org/wiki/FOSS4G_Manifesto
• Recent infrastructure issues
  • Make sure SAC has the resources it needs to handle this, SAC seems on it
  • Make sure we prevent this kind of breakage in the future
• Next meeting agreed to be on May 15th' same time slot