Difference between revisions of "Secretary"
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* Check Board and officers http://www.osgeo.org/content/foundation/board_and_officers.html | * Check Board and officers http://www.osgeo.org/content/foundation/board_and_officers.html | ||
* Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html | * Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html | ||
| − | * Update/control contact points of [[Contacts| Chapters, Projects, Board members]] (last check 2014-09-23, not finished, work in progress) | + | * Update/control contact points of [[Contacts| Chapters, Projects, Board members]], make in line with http://www.osgeo.org/content/chapters/index.html (last check 2014-09-23, not finished, work in progress) |
* File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here] | * File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here] | ||
** ''note: mpg never did this; presumably this has been handled by the Treasurer'' | ** ''note: mpg never did this; presumably this has been handled by the Treasurer'' | ||
Revision as of 12:31, 23 September 2014
Current OSGeo Secretary is Jachym Cepicky
Regular Tasks
Often
- Scribe minutes from board meetings
- when the secretary is absent, this can be done by any board member
- the scribe is also responsible for conducting the follow-up formal votes via email
Annual (at least)
- Check Board and officers http://www.osgeo.org/content/foundation/board_and_officers.html
- Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html
- Update/control contact points of Chapters, Projects, Board members, make in line with http://www.osgeo.org/content/chapters/index.html (last check 2014-09-23, not finished, work in progress)
- File Delaware franchise tax and file annual report (one step) - here
- note: mpg never did this; presumably this has been handled by the Treasurer
- File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
- note: mpg never did this; maybe it's a Daniel/Treasurer thing?
Record-keeping
Note all records are kept in the OSGeo DropBox folder.
- Maintain the charter membership spreadsheet
- Maintain list with full name, nationality, email address, etc
- Track last-voted dates (to monitor activity status), in cooperation with CROs
- Tag inactive Charter Members (and remove from list / subtract from elections total voters)
- Contributor agreements
- Maintaining electronic folder of contributor agreements
- Archive paper copies
- note: these currently live at mpg's house
- Update web page of contributor agreements
Upcoming tasks
- 2014-09-18 contact info (uptodate email addresses) of each project officer for the http://www.osgeo.org/content/foundation/board_and_officers.html, see
http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info