Difference between revisions of "OSGeo Budget 2018"

Latest revision as of 13:41, 26 December 2018

Final budget as discussed in December F2F board meeting, see OSGeo Budget 2017 and Finance Committee#Documents for prior years.

Total Approved Budget for 2018: $151,600

OSGeo Board

OSGeo board operates according to our bylaws providing vision and direction for our foundation. The board has also taken on responsibility setting for an annual budget, building partner relationships, sponsorship program and code sprints.

Board	2016	2017	2017 Actual	2018	Notes
Admin	12,000	5,000	1,830	3,000	Operational expenses including insurance, tax filing fees, accountant, bank fees. Liability insurance is covered for officers (confirmed by Mike & Jeff). Cost reduced as Mike was able to file tax returns by hand avoiding employing external accountant.
Travel	10,000	10,000	4,097	15,000	Outreach focus 2018: expect additional travel due to geographic distribution of new directors
Partners and Sponsors	0	0	1,000	2,000	relationship building, attending b2b functions, foss4g/foss4ge/foss4gna/foss4g-asia breakfast meetings
Code Sprints	7,000	17,500	10,000	20,500	board responsible for handling code sprint requests, breakdown covered below

Total Board Budget for 2018: $40,500

OSGeo Committees

The following committees have been formed to fulfill out goals as an organization, each committee is provided a mandate, with the chair of the committee represented as an officer of our organization.

Code of Conduct Committee
Conference Committee
GeoForAll - committee acting as advisory board for the GeoForAll Initiative
Incubation Committee - committee providing hands-on support for project teams adopting open source principles and practice.
Marketing Committee - outreach and advocacy support
Open GeoScience Committee
System Administration Committee - foundation infrastructure
UN Committee - committee responsible for our participation in the UN Open GIS program

OSGeo Committees	2016	2017	2017 Actual	2018	Notes
SAC	13,000	15,000	6,026	20,000	see wiki page for details
Open GeoScience	0	6,000	0	5,600	see details at Budget_2018 wiki, Need: to ask the committee for current chair to act as officer
Conference					(email suggestion of 30k to facilitate video recording for FOSS4G global)
Marketing	12,000	7,000	3,569	21,500	Please, expect NO return to prior levels to meet demand for new promotional material and increased presence at partner events: 5000 extra for website/logo/other design items to keep it current and not find ourselves again with outdated website in 4 years, which costs more time and money. For details see: OSGeo Marketing Budget status
GeoForAll	3,000	3,000	0	7,000	2018 Planning: $2000 for awards ($500 at four FOSS4G events (global, regional)) $5000 for website development and maintenance
UN Committee	5,000	6,000	636	10,000	Three initiatives (open calls for Capacity Building): 2 related to UN Open GIS (training package for the platform and new geospatial functionalities developed within the Initiative) 1 related to Capacity Building on managing open global geospatial data with OSGeo products Travel support for attending UN Open GIS Initiative meetings. To support these activities we will list the calls for capacity building as a sponsorship opportunity for 2018.
OSGeo Incubation	n/a	n/a		7,500	$7500 requested by community projects, see below

Total Committees Budget for 2018: $71,600

OSGeo Initiatives

OSGeo initiatives have formed to pursue a specific short term, or long term goal. Initiatives maybe formed by a committee or the board as required. Iniativies a great way to collaborate with projects, committees and partners.

GeoForAll - education and research program produced in collaboration with our partners
FOSS4G - event series produced in collaboration with the conference committee and local chapters
Local Chapters - outreach initiative establishing regional OSGeo groups for direct grassroots advoacacy
Open GeoScience - outreach and advocacy geoscience community
GSoC - coordinate participation in google-summer-of-code and code-in activities
OSGeoLive - outreach initiative providing
Meta CRS - interoperability initiative promoting data sharing with cross project spatial reference system compatibility
Trave Grant Program - provides assistance for attending OSGeo events

OSGeo Initiatives	2016	2017	2017 Actual	2018	Notes
FOSS4G					Managed by Conference Committee
Local Chapters					Managed by board, no direct funding requests
Open GeoScience					Managed by Open Geo Science Committee
GSoC				3,000	Request for admins to handle this funding for student "mobility" grants to attend events
OSGeoLive	0	0	0	0	Astrid has been approved as a contact person between OSGeoLive and Marketing committee to help with the printing process. Budget should be assigned to Marketing for printing the USB sticks.
Meta CRS					Critical group for our interoperability goal, ask participants if they need any assistance
Travel Grant Program		20,000	8,515	13,000	10K + 10K matching - Travel grant program for foss4g 2017 a success, global travel grant program has 6k remaining funds to use. Ask conference chair for update, unclear how to handle funds raised across annual budget. +$1500 (OSGeo UK)
Website / Rebranding		40,000	51,026		activity completed on budget in 2017, supported by sponsorship callout

Total Initiatives Budget for 2018: $23,000

OSGeo Projects

OSGeo Projects each have a project steering committee, the chair of which is acknowledged as a foundation officer.

Notes:

Note this is a budget, representing planned spending in 2018 - actual balance available to each PSC (from fundraising, donations and sponsorship) should be considered when planning.
Anita has organized initial to collect feedback from all PSCs concerning planned event sponsorship requests:

OSGeo Project	2017	2017 Actual	2018	Notes
deegree
FDO
GDAL/OGR
geomajas
GeoMOOSE	3,000	0		Plans 2018: TODO
GeoNetwork
GeoNode
GEOS
GeoServer		500	1,000	2018 general project expenses
GeoTools			3,000	https://github.com/geotools/geotools/wiki/GeoTools-Budget-Request-2018 ($1500 for QGIS to GeoServer SLD integration)
GRASS	1,500	1,872	1,500	Plans 2018: Itemized Budget 2018 (sprints, travel for developers, marketing) (Currency here: USD, 1 EUR = 1.18 USD)
gvSIG
Mapbender
MapFish
MapGuide Open Source
MapServer	2,000	0	2,000	2018: TODO
Marble
OpenLayers	2,000	0	2,000	Plans 2018: One codesprint
OSSIM
PostGIS	0	0	3,000	2018: $2,000 moved to Code Sprint section
pycsw	2,000	1,080	2,000	Fund Project Officer to reach AGM, Code sprint expenses and some promotional materials (e.g. t-shirts) ACTUAL: 400 (new logo design) + 481 (stickers) + 1100 (pycsw roadmap meeting) = 1981
QGIS	3,000	3,500	3,500	Plans 2018: TODO

Total Projects Budget for 2018: $16500

Community Projects

Community projects, including those in incubation, are included in the incubation committee budget:

Community Project	2017	2017 Actual	2018	Notes
ZOO-Project	2,000	2,000	3,000	2018: Guidance: coordinate with incubation committee
PyWPS			2,000	Plans 2018: 2000e Bonn code sprint
pgRouting			500	2018: (TODO) traveling expenses for FOSS4G 2018
istSOS			2,000	incubation sprint

Total Community Projects Budget for 2018: $7500 The above funds are approved as Incubation Committee budget.

Code Sprints

We have asked project teams for guidance to help set our code sprint budget:

please note our Code Sprint Guidelines ask for event details, budget and fundraising on your part.
Code sprint funding is setup to help carry funds from one event to the next allowing us to hold more code-sprints with a smaller annual budget.
Out priority is to share the risk with organizers allowing access to funds early to book facilities as required
We had requests to fund sprints that were part of larger events, these escaped our 2017 planning but were still funded to the best of our abilities

Sprint Request	2016	2017	Actual	2018	Notes
OSGeo annual code sprint	5,000 EUR	3,000	3,000	2,000*	Bonn 2018: * prior funding available from the Vienna sprint
GeoServer	2,000	2,000	3,000	3,000	Plans 2018: currently planning
GLTN Sprint			3,000
FOSS4GE Code Sprint			1,000
GeoTools Code Sprint					4000 request withdrawn
GRASS Code Sprint				3,500
PostGIS Code Sprint				2,000
Bolsena Code Sprint					https://wiki.osgeo.org/wiki/Bolsena_Code_Sprint_2017
Small Code Sprints				10,000	Budget available for further supporting OSGeo Code Sprints around the world

Total Code Sprint Budget for 2018: $20,500. These funds are approved as part of the board budget for 2018.

Approval and Amendments

Budget Meeting: https://wiki.osgeo.org/wiki/Board_Meeting_2017-12-23
Amendments: From OSGeo UK
- $1,500 For GeoServer PSC
- $1,500 For Travel Grant Program

@@ Line 46: / Line 46: @@
 |}
-Total Board Budget for 2018: $20,000
+Total Board Budget for 2018: $40,500
 == OSGeo Committees ==
@@ Line 86: / Line 86: @@
 |-
 | Conference
-| style="text-align:right;" | ?
+| style="text-align:right;" |
-| style="text-align:right;" | ?
+| style="text-align:right;" |
-| style="text-align:right;" | 0
+| style="text-align:right;" |
-| style="text-align:right;" | 0
+| style="text-align:right;" |
-| 30k for video recording at FOSS4G global?
+| (email suggestion of 30k to facilitate video recording for FOSS4G global)
 |-
 | Marketing
@@ Line 97: / Line 97: @@
 | style="text-align:right;" | 3,569
 | style="text-align:right;" | 21,500
-|  Please, expect NO return to prior levels to meet demand for new promotional material and increased presence at partner events,
+|  Please, expect NO return to prior levels to meet demand for new promotional material and increased presence at partner events:
 * 5000 extra for website/logo/other design items to keep it current and not find ourselves again with outdated website in 4 years, which costs more time and money.
 * For details see: [https://docs.google.com/spreadsheets/d/1mUSj6o8wTltnVAUDvoev7qgvC1jipAcNuHEDyCIxiRQ/edit#gid=1577445783 OSGeo Marketing Budget status]
@@ Line 106: / Line 106: @@
 | style="text-align:right;" | 0
 | style="text-align:right;" | 7,000
-| * $2000 for awards ($500  at four FOSS4G events (global, regional))
+| 2018 Planning:
+* $2000 for awards ($500  at four FOSS4G events (global, regional))
 * $5000 for website development and maintenance
 |-
@@ Line 114: / Line 115: @@
 | style="text-align:right;" | 636
 | style="text-align:right;" | 10,000
-| Three initiatives (open calls for Capacity Building)i
+| Three initiatives (open calls for Capacity Building):
 * 2 related to UN Open GIS (training package for the platform and new geospatial functionalities developed within the Initiative)
 * 1 related to Capacity Building on managing  open global geospatial data with OSGeo products
 * Travel support for attending UN Open GIS Initiative meetings.
+* To support these activities we will list the calls for capacity building as a sponsorship opportunity for 2018.
-To make this an operational budget we will list the calls for capacity building as a sponsorship opportunity for 2018.
 |-
 | OSGeo Incubation
@@ Line 179: / Line 179: @@
 | style="text-align:right;" |
 | style="text-align:right;" | 3,000
-| notes:
+| Request for admins to handle this funding for student "mobility" grants to attend events
-: some questions on handling of money raised, additional code-in activity added
-: Request for admins to handle this funding for student "mobility" grants to attend events
 |-
 | OSGeoLive
@@ Line 188: / Line 186: @@
 | style="text-align:right;" | 0
 | style="text-align:right;" | 0
-| notes:
+| Astrid has been approved as a contact person between OSGeoLive and Marketing committee to help with the printing process. Budget should be assigned to Marketing for printing the USB sticks.
-: budget request (included in Marketing budget at that time) made for printing USB sticks, OSGeo Live / Marketing / Board unable to handle
-: No budget request made, since there was no volunteer to handle the requests
-: Astrid has been approved as a contact person between OSGeoLive and Marketing committee to help with the printing process. Budget should be assigned to Marketing for printing the USB sticks.
 |-
 | Meta CRS
@@ Line 198: / Line 193: @@
 | style="text-align:right;" |
 | style="text-align:right;" |
-| Long standing initiative, formed as a project to take advantage of early OSGeo infrastructure
+| Critical group for our interoperability goal, ask participants if they need any assistance
-: Critical group for our interoperability goal, ask participants if they need any assistance
 |-
-| Trave; Grant Program
+| Travel Grant Program
 | style="text-align:right;" |
 | style="text-align:right;" | 20,000
 | style="text-align:right;" | 8,515
-| style="text-align:right;" | 20,000
+| style="text-align:right;" | 13,000
-| New initiative taken on by the conference committee:
+| 10K + 10K matching - Travel grant program for foss4g 2017 a success, global travel grant program has 6k remaining funds to use. Ask conference chair for update, unclear how to handle funds raised across annual budget. +$1500 (OSGeo UK)
-- 2017: Travel grant program for foss4g a success, global travel grant program as 6k remaining funds to use in 2017
-- 2018: Guidance: Ask conference chair for update, unclear how to handle funds raised across annual budget
 |-
 | Website / Rebranding
@@ Line 215: / Line 207: @@
 | style="text-align:right;" | 51,026
 | style="text-align:right;" |
-| 2017: One time activity with marketing committee and OSGeo board, successful fundraising to meet budget requirement
+| activity completed on budget in 2017, supported by sponsorship callout
 |}
@@ Line 271: / Line 263: @@
 | style="text-align:right;" | 0
 | style="text-align:right;" |
-| Spending 2017: TODO
+| Plans 2018: TODO
-Plans 2018: TODO
 |-
 | GeoNetwork
@@ Line 300: / Line 291: @@
 | style="text-align:right;" | 500
 | style="text-align:right;" | 1,000
-| 2017 Planning was focused on sprint, $500 used for developer travel
+| 2018 general project expenses
-general project expenses
 |-
 | GeoTools
@@ Line 307: / Line 297: @@
 | style="text-align:right;" |
 | style="text-align:right;" |
-| style="text-align:right;" | 1,500
+| style="text-align:right;" | 3,000
-| https://github.com/geotools/geotools/wiki/GeoTools-Budget-Request-2018
+| https://github.com/geotools/geotools/wiki/GeoTools-Budget-Request-2018 ($1500 for QGIS to GeoServer SLD integration)
 |-
 | GRASS
@@ Line 315: / Line 305: @@
 | style="text-align:right;" | 1,872
 | style="text-align:right;" | 1,500
-| Spending 2017: [https://grasswiki.osgeo.org/wiki/GRASS_GIS_Budget_2017 Itemized Budget 2017] (as of 21 Oct 2017)
+| Plans 2018: [https://grasswiki.osgeo.org/wiki/GRASS_GIS_Budget_2018 Itemized Budget 2018] (sprints, travel for developers, marketing) (Currency here: USD, 1 EUR = 1.18 USD)
-Plans 2018: [https://grasswiki.osgeo.org/wiki/GRASS_GIS_Budget_2018 Itemized Budget 2017] (sprints, travel for developers, marketing) (Currency here: USD, 1 EUR = 1.18 USD)
 |-
 | gvSIG
@@ Line 351: / Line 340: @@
 | style="text-align:right;" | 0
 | style="text-align:right;" | 2,000
-| 2017: 5000 request with 3000 going to c-tribe code sprint (see next section)
+| 2018: TODO
-: TODO
 |-
 | Marble
@@ Line 366: / Line 354: @@
 | style="text-align:right;" | 0
 | style="text-align:right;" | 2,000
-| Spending 2017: TODO
+| Plans 2018: One codesprint
-Plans 2018: One codesprint
 |-
 | OSSIM
@@ Line 381: / Line 368: @@
 | style="text-align:right;" | 0
 | style="text-align:right;" | 3,000
-| Spending 2017: 0
+| 2018: $2,000 moved to Code Sprint section
-: $2,000 moved to Code Sprint section
 |-
 | pycsw
 | style="text-align:right;" |
 | style="text-align:right;" | 2,000
-| style="text-align:right;" | 0
+| style="text-align:right;" | 1,080
 | style="text-align:right;" | 2,000
-| Spending 2017: Pending approval from PSC about spending $1200 within December
+| Fund Project Officer to reach AGM, Code sprint expenses and some promotional materials (e.g. t-shirts) ACTUAL: 400 (new logo design) + 481 (stickers) + 1100 (pycsw roadmap meeting) = 1981
-Plans 2018: Fund Project Officer to reach AGM, Code sprint expenses and some promotional materials (e.g. t-shirts)
 |-
 | QGIS
@@ Line 397: / Line 382: @@
 | style="text-align:right;" | 3,500
 | style="text-align:right;" | 3,500
-| Spending 2017: [[QGIS 2017 3rd User Conference and Developer Meeting budget| User Conference and Developer Meeting]] ([https://www.loomio.org/d/3FZePfsu/approve-qgis-code-sprint-budget-request Voting]) <br/>
+| Plans 2018: TODO
-Plans 2018: TODO
 |}
@@ Line 421: / Line 405: @@
 | style="text-align:right;" | 2,000
 | style="text-align:right;" | 3,000
-| Spending 2017: FOSS4G Boston attendance
+| 2018: Guidance: coordinate with incubation committee
-: Guidance: coordinate with incubation committee
 |-
 | PyWPS
@@ Line 429: / Line 412: @@
 | style="text-align:right;" |
 | style="text-align:right;" | 2,000
-| Spending 2017: 0,-
+| Plans 2018: 2000e Bonn code sprint
-Plans 2018: 2000e Bonn code sprint
 |-
 | pgRouting
@@ Line 437: / Line 419: @@
 | style="text-align:right;" |
 | style="text-align:right;" | 500
-| Spending 2017: $0
+| 2018: (TODO) traveling expenses for FOSS4G 2018
-: TODO
 |-
 | istSOS
@@ Line 535: / Line 516: @@
 Total Code Sprint Budget for 2018: $20,500. These funds are approved as part of the board budget for 2018.
+== Approval and Amendments ==
+* Budget Meeting:  https://wiki.osgeo.org/wiki/Board_Meeting_2017-12-23
+* Amendments: From OSGeo UK
+** $1,500 For GeoServer PSC
+** $1,500 For Travel Grant Program
 [[Category:Budget]]
 [[Category:Finance]]