SAC:Budget
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Please help fill in the based on this pdf report from the treasurer. Budget allocations can be found via general budget pages on the wiki.
2025
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Budget | 55850 [0] | 0 | Total Requested |
| Hosting | 6,500 [0] | 0 | OSUOSL for hosting services $6500 |
| Wordpress ACF Pro Plugin | 150[0] | 0 | https://www.advancedcustomfields.com/pro/?utm_source=ACF+PRO (needed for both prod and dev) |
| Limesurvey | 100 [0] | 0 | ComfUpdate payment |
| Hardware Supplies | 2,500 [0] | 0 | Emergency reserve for replacing parts as needed (drives, power supplies etc) and new hard drives, but not planned any change |
| Donations open source infra projects | 4,000 [0] | 0 | See https://wiki.osgeo.org/wiki/SAC:Budget#Donations_open_source_infra_projects |
| Domains | 300 [0] | 0 | Renewals, expect 5 domains (~$15 x 5 years each) |
| Sysadmin | 44800 [0] | 0 | 350 hrs contract time to be split up as needed -- Specific or General support contracts. See SAC:Budget#SysAmin contracts for details. |
SysAmin contracts
| Name | Hours | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|---|
| Regina | 100 [0] | 12800 [0] | Major upgrades planned: pretalx (major upgrade flip to postgres from mysql, mysql will soon be retired by pretalx team as an option), weblate and discourse postgres upgrade (both at 13 and 13 will be eol'd in 2025)
, osgeo7 (upgrade from Ubuntu 20.04 to 24.04), Osgeo3, Osgeo4, osgeo8, and osgeo9 to 24.04 (from 22.04) , secure rebuild (from buster to bookworm, and major upgrade to LDAP db, currently will fail upgrade without upgrading the db to latest format as well, I'm planning to rebuild secure from scratch rather than upgrading from buster to current version) - this I expect to run into a lot of obstacles (20-50 hrs of time), new os container templates for new servers, General support | |
| Sandro | 100 [0] | 12800 [0] | New mail system (major upgrade to be used by mailman, discourse, gitea, and all other osgeo services), ansible standardization; General support | |
| Vicky | 100 [0] | 12800 [0] | Mailing lists to Discourse migration and mirroring, website/wordpress fixes to support newer PHP, General support | |
| ? | ? | 6400 ? | Upgrade osgeo6 and upgrade to mailman3? or should we just live forever on mailman2 or force all mailing lists to discourse, also set aside for unforseen major issues or any of the above items taking longer than expected |
2024
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Budget | 51950 [21500] | 0 | Total Requested |
| Hosting | 6,500 [0] | 0 | OSUOSL for hosting services $6500 |
| Wordpress ACF Pro Plugin | 150[0] | 0 | https://www.advancedcustomfields.com/pro/?utm_source=ACF+PRO (needed for both prod and dev) |
| Limesurvey | 100 [0] | 0 | ComfUpdate payment |
| Hardware Supplies | 2,500 [0] | 0 | Emergency reserve for replacing parts as needed (drives, power supplies etc) and new hard drives, but not planned any change |
| Donations open source infra projects | 4,000 [0] | 0 | See https://wiki.osgeo.org/wiki/SAC:Budget#Donations_open_source_infra_projects |
| Domains | 300 [0] | 341 | Renewals, 13 renewals and registrations for 1 year $21.85/year |
| Sysadmin | 38,400 [19200] | ~19200 | Specific or General support contracts. Can be used in any hours desired and rate/hr, to be approved by SAC PSC. Key items for this year: Upgrade LDAP, Osgeo6, OSGeo7, secure, pretalx, wiki, matrix, mail system, migrate mailing lists to discourse, standardize infra on ansible, update documentation on our system setup |
Donations open source infra projects
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Pretalx | 500 [0] | 0 | |
| weblate | 500 [0] | 0 | |
| Matrix | 500 [0] | 0 | |
| LiberaChat | 500 [0] | 0 | |
| Trac | 500 [0] | 0 | |
| gitea | 500 [0] | 0 | |
| LXD/Incus (main contributor) | 500 [0] | 0 | |
| jitsi | 500 [0] | 0 |
SysAmin contracts
| Name | Hours | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|---|
| Regina | 100 [50] | 12800 [6400] | Upgrades: wiki (major upgrade, our version is EOL), pretalx (major upgrade flip to postgres, new preferred db), osgeo7, osgeo6, ldap (this is a major upgrade since requires db upgrade); Other upgrades as needed; General support | |
| Sandro | 100 [50] | 12800 [6400] | Upgrade mail (major upgrade to be used by mailman and discourse), matrix (newer clients will not be able to use soon without upgrade); ansible standardization; General support | |
| Vicky | 100 [50] | 12800 [6400] | Discourse migration and mirroring, website/wordpress, ansible standardization, nginx, General support |
2023
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Budget | 32550 [32550] | ? | Total Requested |
| Hosting | 6000 [6000] | ? | Donation to OSUOSL for hosting services $6000 |
| Hardware Supplies | 2,500 [0] | 0 | Reserve for replacing parts as needed (drives, power supplies etc) |
| Cloud Hosting | 1,000 [1000] | 0 | Fund for utilizing 3rd party cloud services |
| Donations open source infra projects | 4,000 [4000] | $2582? | Given: Pretalx, weblate, Matrix, LiberaChat, Limesurvey, Trac, gitea, incus/lxd (main contributor), LimeSurvey Comfupdate ($82) |
| Domains | 300 [300] | 136 | Renewals, expect 3 domains (~$15 x 5 years each) |
| Sysadmin | 18750 [18750] | ~$18592 | 150 hours, ~3x 50 hour general support contracts (~6250 USD each) |
Donations open source infra projects
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Pretalx | 500 | 500 | |
| weblate | 500 | 500 | |
| Matrix | 500 | 0 | |
| LiberaChat | 500 | 500 | |
| Trac | 500 | ? | |
| gitea | 500 [0] | ? | |
| LXD/Incus (main contributor) | 500 [0] | 500 | |
| jitsi | 500 [0] | ? | |
| Limesurvey | 82 | 82 |
2022
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Budget | 32550 [32,550] | 26905.32 | Total Requested |
| Hosting | 5000 [5000] | 5000 | Donation to OSUOSL for hosting services $5000 |
| Hardware Supplies | 2,500 [2,500] | ~$526 | Drives for osgeo8 and osgeo9 |
| Cloud Hosting | 2,000 [2,000] | 0 | Fund for utilizing 3rd party cloud services |
| Donations open source infra projects | 4,000 [4,000] | ~2582 USD | Currently dispensed: Pretalx , Weblate, Limesurvey (78 Euro) for comfort update tool), gitea, LiberaChat , Matrix. Help keep software we use FOSS in particular projects with very few developers |
| Domains | 300 [300] | 22.65 + 377.5 + 22.65 = 422.80 | Renewals, expect 3 domains (~$15 x 5 years each) |
| Sysadmin | 18750 [18750] | 5975 + 6200 + 1891 + 1891 + 1580 + 713 + 124 ($18374) | 150 hours, ~3x 50 hour general support contracts (~6250 USD each) |
2021
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Budget | 35100 [30,700] | 0 | Total Requested - New amount is $31600 + (with $3500 carried from 2020 contract - see below) |
| Hosting | 4,600 | 0 | Donation to OSUOSL for hosting services $4600 |
| Hardware Supplies | 1,000 | 0 | Reserve for replacing parts as needed (drives, power supplies etc) |
| Cloud Hosting | 6,000 | 0 | Fund for utilizing 3rd party cloud services as needed includes Travis ($5000) + $1000 set aside for others |
| Domains | 300 | 0 | Renewals, expect 3 domains (~$15 x 5 years each), expect a few transfers from Eclipse Foundation. |
| Sysadmin | 13200 [8800] | 0 | 120 hours, ~3x 40 hour general support contracts (~4400 USD each) |
| Wiki LDAP Completion | $6,500 | $8050 | Contract to complete migration Wiki logins to LDAP, OSGeo single sign on. This amount is the maximum, it could cost less based on actual hours required to complete. |
| Wiki LDAP | $3,500 | $3,500 | Existing contract commitment from 2020. |
- Regina - I think funtoo we should discontinue because we only had limesurvey on there and I have since moved that to osgeo3. We will be using more OSUOSL resources for the osgeo8 and osgeo9 so that $600 saved on funtoo should be allocated to OSUOSL to compensate for the extra rackspace and support we'll need.
- Alex - Wiki LDAP project was split for easier accounting and the need to carry an already contracted amount over. Compromise in terms of total support hours, +20 from 100 hours in light of budget constraints, and the ongoing Wiki LDAP project costs. We only spent 100 hours last year, the remaining being spent on the Wiki LDAP project. On mailing list somewhere between 2-4 contracts was suggested 100-200 hours.
- Jody - isolated prior commitment into a distinct line, board does not hold over budget annually so I wanted to phrase this as a existing contract commitment.
2020
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Budget | 28350 | ~12632 | Total Requested |
| Hosting | 4,600 | ? | Donation to OSUOSL for hosting services $4000, $500 to funtoo (as monthly payments of $50/mth). |
| Hardware Supplies | 1,000 | 742 | Reserve for replacing parts as needed (drives, power supplies etc) |
| Cloud Hosting | 6,000 | ? | Fund for utilizing 3rd party cloud services as needed includes Travis ($5000) + $1000 set aside for others |
| Domains | 250 | 390 | Renewals and new ones: postgis.net, gdal.org, proj.org, geotools.org, mapserver.org |
| Sysadmin | 16500 | 16500[Contracted, ~$11,500 spent] | 3x 50 hour support contracts (~5500 USD each), 1 for Wiki/LDAP, 2 for general support/upgrade |
2019
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Budget | 23750 | 15351.72 | Total Requested and Approved |
| Hosting | 5,000 | $4000+6*50?/month | Donation to OSUOSL for hosting services $4000, to make up for last year, $1000 to funtoo (as monthly payments of $50). |
| Hardware Supplies | 1,000 | 776 | Reserve for replacing parts as needed (drives, power supplies etc) |
| Cloud Hosting | 1,000 | Fund for utilizing 3rd party cloud services as needed | |
| Domains | 250 | 275.72 (65+56+24.72+65+65) | Renewals and new ones: postgis.net, gdal.org, proj.org, geotools.org, mapserver.org |
| Sysadmin | 16500? | 10000 | 3x 50 hour support contracts (~5500 USD each), at least 1 for wordpress, 1 for wiki LDAP migration, and 1 for general server support. |
2018
| Item | Amount(Proposed)[Approved] | Amount(Spent) | Notes |
|---|---|---|---|
| Budget | 20,250[20,000] | 10201 | |
| Hosting | 2,000 | 0 | Donation to OSUOSL for hosting services - Was held up waiting for board to add more funds. |
| OSGeo7 | 6,000 | 7,221 | New machine to replace OSGeo3. Was budgeted last year but not spent/purchased due to logistics. |
| Cloud Hosting | 1,000 | Travis?? | Fund for utilizing 3rd party cloud services as needed |
| Domains | 250 | 230 | Renewals and new ones (65+56+19+45+45) |
| Sysadmin | 11,000 | ~2,750 | 2x 50 hour support contracts |
2017
| Item | Amount | Notes |
|---|---|---|
| Budget | 15,000 | (+$3000 for new website if needed) |
| WebSite Hosting Transfer | -384.03 | GetInteractive |
| Cloud Hosting | -100.00 | 34.95 Euro/month, estimated cost 2.5 months. |
| Sysadmin | -5533.05 | strk, 5000 EUR (USD approximate) |
2016
| Item | Amount | Notes |
|---|---|---|
| Budget | 12,800 | |
| SSL Certs | -744.51 | 3 yr. |
| Domains | -195.97 | |
| Sysadmin | -5200 | strk, 5000 EUR (USD approximate) |
2015
| Item | Amount | Notes |
|---|---|---|
| Budget | 8,700.00 | |
| OSGeo6 | -5,580.82 | |
| Domains | -214.00 | |
| CodeHaus Move Contract | -800.00 |
2014
| Item | Amount | Notes |
|---|---|---|
| Budget | 12054 | |
| Hard Drive & PSU Replacement | -245.06 | 3 yr. |
| PEER1 Hosting | -1,903.73 |
2013
| Item | Amount | Notes |
|---|---|---|
| Budget | 12054 | |
| Backup Server | -2,403.00 | |
| PEER 1 Hosting | -1,204.51 | |
| OSUOSL Hosting (Donation) | -3150.00 |
2012
| Item | Amount | Notes |
|---|---|---|
| Budget | 12600 | |
| PEER 1 Hosting | -7,820.15 |
2011
| Item | Amount | Notes |
|---|---|---|
| Budget | ? | |
| SSL Certs | -1,499 | 5 yr. OV |
| PEER 1 Hosting | -6,993.68 |
2010
| Item | Amount | Notes |
|---|---|---|
| Budget | 9900 | |
| OSGeo 3/4 | -15,239.69 | |
| Domains | -440.00 | |
| Peer Directed Projects Center / Freenode | -77.00 | Anyone remember what this was for? |
| PEER 1 Hosting | -13,851.98 | |
| Perflect / PSD2HTML | -533.00 | Anyone remember what this was for? |
2009
| Item | Amount | Notes |
|---|---|---|
| Budget | ? | |
| SSL Certs | ? | 3 yr. |
| Domains | ? |
2008
| Item | Amount | Notes |
|---|---|---|
| Budget | ? | |
| SSL Certs | ? | 3 yr. |
| Domains | ? |
2007
| Item | Amount | Notes |
|---|---|---|
| Budget | ? | |
| SSL Certs | ? | 3 yr. |
| Domains | ? |