Difference between revisions of "Board Meeting 2011-11-10"

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(note about email vote)
 
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* Appoint secretary
 
* Appoint secretary
 
* Action items from last meeting
 
* Action items from last meeting
−
*# mpg: remove last line from codesprint guidelines ''[done]''
+
*# mpg: remove last line from [[Code Sprint Guidelines]] ''[done]''
 
*# Peter: make mission text same on all pages
 
*# Peter: make mission text same on all pages
 
*# Jeff/Tim: draft RCMRD MOU
 
*# Jeff/Tim: draft RCMRD MOU
Line 14: Line 14:
 
*# All: review Tyler's task list and prioritize, mark for budget if outsourcing is the option
 
*# All: review Tyler's task list and prioritize, mark for budget if outsourcing is the option
 
* (Motion to) accept Jody Garnett as new Incubation Committee chair replacing Daniel Morissette
 
* (Motion to) accept Jody Garnett as new Incubation Committee chair replacing Daniel Morissette
 +
* (Motion to) establish a North America Region Chapter [http://wiki.osgeo.org/wiki/North_America_Regional#Official_expression_of_interest_to_form_a_North_America_Regional_chapter_of_the_OSGeo_Foundation  OSGeo-NA]
 +
* Discuss how to proceed with [[FOSS4G 2012]] in Beijing.
 +
* Geospatial Media offer to join organizing the Open Source track at [[Geospatial World Forum]] in Amsterdam (see [http://lists.osgeo.org/pipermail/board/2011-November/009107.html mail])
 
* Review,  simplify and harmonize [[OSGeo Bylaws]], guidelines and [[OSGeo Constitution]]
 
* Review,  simplify and harmonize [[OSGeo Bylaws]], guidelines and [[OSGeo Constitution]]
 +
* Review [[What's_Not_Working]] and [[What's Working]] (last edits from 2006) and update or delete (not sure whether we need this pages).
 +
* Task WebCom (if still alive) with web site redesign, see also http://www3.osgeo.org/ and [[WebCom_OSGeo_Site_Focus#All_Together_Now]]
 +
* Initial contact point for sponsorship requests and follow-ups.
 
* ''please add items''
 
* ''please add items''
  
 
== Minutes ==
 
== Minutes ==
 +
 
* logistics
 
* logistics
−
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-11-03.log
+
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-11-10.log
−
** Attending:  
+
** Attending: Michael Gerlek (mpg) , Mark Lucas (dropped off at 0:45), Jo Cook (archaeogeek) , Frank Warmerdam (FrankW_), Arnulf Christl (seven), Daniel Morissette (dmorissette), Jeff McKenna (jmckenna), Tim Schaub (tschaub)
−
** Regrets:  
+
** Also attending: Tyler Mitchell (spatialguru)
−
** Absent:  
+
** Regrets: Peter Batty
−
** Chair:  
+
** Absent: (none)
−
** Scribe:  
+
** Chair: Arnulf
 +
** Scribe: mpg
 +
 
 +
* roll call
 +
 
 +
* review past minutes
 +
** approved
 +
 
 +
* items carried over from last meeting
 +
** [[Code Sprint Guidelines]] approved
 +
** RCMRD MOU
 +
*** seems no interest their side
 +
*** Frank will try to contact, carry over to next time
 +
** conf call options
 +
*** Peter out, defer
 +
** review Tyler's task list
 +
*** most pressing items seem to be already being handled
 +
*** treasurer transition not yet completed
 +
*** CRM working
 +
*** Tyler mailing mpg some hardcopy stuff
 +
*** phone number for DNS, etc - mpg cell for now, mpg to get google voice for this
 +
* reviewing the ED xfer list
 +
** https://docs.google.com/spreadsheet/ccc?key=0AueqfMuYE6JYdGY0QnlBajdINGlSNTI0QkE2S2RNTEE&hl=en_US#gid=0
 +
** remaining holes are SAC, finances, maybe some MarCom
 +
 
 +
* approve Jody as Incubation Chair
 +
** approved
 +
 
 +
* motion for NA chapter
 +
** much discussion
 +
** agreed to defer; Mark follow up on emails
 +
 
 +
* Beijing 2012 event
 +
** Jeff to prepare a proposal to discuss with Beijing and Board, the spirit of which is:
 +
*** there is a perceived lack of communications from the LOC which has us concerned
 +
*** also, we know there are lots of logistics we (Board, prior LOC experienced people) can help out with
 +
*** we are considering hiring Jeff to do this
 +
** Jeff to report back on 17th
 +
** Gary Sherman notes the need for openness and public discussion, due to obvious possible conflict of interest
 +
*** Arnulf to send board mtg email to discuss list w/in 1 week
  
 +
* Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam
 +
** Arnulf to own this
 +
 +
* Need to simplify our bylaws
 +
** need a team with at least one board member to review current bylaws, solicit general membership, make recommendations for changes
 +
** Jo to lead this team
 +
** bylaws changes to find a way to fix board voting procedures
 +
 +
* WebCom redesign issue
 +
** moved to sac/WebCom, no board action to be taken
 +
 +
* contact point for sponsorships?
 +
** will be Arnulf for now
 +
** may hand off/rotate in time
 +
 +
* additional items
 +
** mpg to send out email with all motions
 +
 +
 +
==== Assigned Tasks ====
 +
 +
* '''Frank''': try to contact RCMRD once more re: MOU
 +
* '''mpg''': get a google voice phone number for OSGeo
 +
* '''Mark''': continue email threads on NA chapter formation
 +
* '''Jeff''': prepare proposal for aiding Beijing LOC (due Nov 17th)
 +
* '''Arnulf''': send out summary of meeting to discuss list (due Nov 17th)
 +
* '''Jo''': form bylaws team
 +
* '''mpg''': send out motions for formal voting
  
  
 
==== Motions ====
 
==== Motions ====
  
−
# approval of previous meeting's minutes (m/ Daniel, 2/ Jeff, all +1)
+
# approval of previous meeting's minutes - m/Daniel, 2/Frank, all +1
−
# appoint mpg as secretary (m/ Daniel, 2/ Peter, all +1)
+
# codesprint guidelines approved - m/Frank, 2/mpg, all +1
−
# close meeting (m/ Frank, 2/ mpg, all +1)
+
# approve Jody as Incubation Chair - m/Daniel, 2/Arnulf, all +1
 +
# Jo to serve as chair of bylaws task force - m/mpg, 2/Frank, all +1
 +
# close meeting [not voted]
 +
 
 +
All motions passed by a vote on the Board mailing list.

Latest revision as of 09:19, 8 December 2011


This board meeting is scheduled for the 10th of November 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

  • Review past minutes: Board Meeting 2011-10-05
  • Appoint secretary
  • Action items from last meeting
    1. mpg: remove last line from Code Sprint Guidelines [done]
    2. Peter: make mission text same on all pages
    3. Jeff/Tim: draft RCMRD MOU
    4. Peter: look into conf call options
    5. All: review Tyler's task list and prioritize, mark for budget if outsourcing is the option
  • (Motion to) accept Jody Garnett as new Incubation Committee chair replacing Daniel Morissette
  • (Motion to) establish a North America Region Chapter OSGeo-NA
  • Discuss how to proceed with FOSS4G 2012 in Beijing.
  • Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam (see mail)
  • Review, simplify and harmonize OSGeo Bylaws, guidelines and OSGeo Constitution
  • Review What's_Not_Working and What's Working (last edits from 2006) and update or delete (not sure whether we need this pages).
  • Task WebCom (if still alive) with web site redesign, see also http://www3.osgeo.org/ and WebCom_OSGeo_Site_Focus#All_Together_Now
  • Initial contact point for sponsorship requests and follow-ups.
  • please add items

Minutes

  • logistics
    • detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-11-10.log
    • Attending: Michael Gerlek (mpg) , Mark Lucas (dropped off at 0:45), Jo Cook (archaeogeek) , Frank Warmerdam (FrankW_), Arnulf Christl (seven), Daniel Morissette (dmorissette), Jeff McKenna (jmckenna), Tim Schaub (tschaub)
    • Also attending: Tyler Mitchell (spatialguru)
    • Regrets: Peter Batty
    • Absent: (none)
    • Chair: Arnulf
    • Scribe: mpg
  • roll call
  • review past minutes
    • approved
  • approve Jody as Incubation Chair
    • approved
  • motion for NA chapter
    • much discussion
    • agreed to defer; Mark follow up on emails
  • Beijing 2012 event
    • Jeff to prepare a proposal to discuss with Beijing and Board, the spirit of which is:
      • there is a perceived lack of communications from the LOC which has us concerned
      • also, we know there are lots of logistics we (Board, prior LOC experienced people) can help out with
      • we are considering hiring Jeff to do this
    • Jeff to report back on 17th
    • Gary Sherman notes the need for openness and public discussion, due to obvious possible conflict of interest
      • Arnulf to send board mtg email to discuss list w/in 1 week
  • Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam
    • Arnulf to own this
  • Need to simplify our bylaws
    • need a team with at least one board member to review current bylaws, solicit general membership, make recommendations for changes
    • Jo to lead this team
    • bylaws changes to find a way to fix board voting procedures
  • WebCom redesign issue
    • moved to sac/WebCom, no board action to be taken
  • contact point for sponsorships?
    • will be Arnulf for now
    • may hand off/rotate in time
  • additional items
    • mpg to send out email with all motions


Assigned Tasks

  • Frank: try to contact RCMRD once more re: MOU
  • mpg: get a google voice phone number for OSGeo
  • Mark: continue email threads on NA chapter formation
  • Jeff: prepare proposal for aiding Beijing LOC (due Nov 17th)
  • Arnulf: send out summary of meeting to discuss list (due Nov 17th)
  • Jo: form bylaws team
  • mpg: send out motions for formal voting


Motions

  1. approval of previous meeting's minutes - m/Daniel, 2/Frank, all +1
  2. codesprint guidelines approved - m/Frank, 2/mpg, all +1
  3. approve Jody as Incubation Chair - m/Daniel, 2/Arnulf, all +1
  4. Jo to serve as chair of bylaws task force - m/mpg, 2/Frank, all +1
  5. close meeting [not voted]

All motions passed by a vote on the Board mailing list.

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