Face to Face Meeting Bonn 2018

This board meeting is scheduled for 17 March afternoon till 18. march 2018.

• Event organization in Bonn: User:Astrid_Emde

Location

• Bonn, Eifelstraße 7 WhereGroup https://www.openstreetmap.org/way/167249114#map=17/50.73863/7.08513
• from Bonn HBf (main station) via (Underground) direction Wesseling/Brühl/Köln with 18,16,63 -> 1 station to Bonn West
• then it is about 5 minutes walk to the office

you can easily search with bahn.de for a good route

• https://www.bahn.com/it/view/index.shtml

Bonn/Cologne Airport

• takes +- 40min
• Bus is going from the Airport in 0:26 min to Bonn Center: Bus SB60
• from Bonn HBf (main station) via (Underground) direction Wesseling/Brühl/Köln with 18,16,63 -> 1 station to Bonn West
• then it is about 5 minutes walk to the office

Frankfurt Flughafen

• takes +- 1:20 h
• train ICE Frankfurt(M) Flughafen Fernbf to Siegburg/Bonn
• from Siegburg/Bonn with STR 66 to Bonn
• from Bonn HBf (main station) via (Underground) direction Wesseling/Brühl/Köln with 18,16,63 -> 1 station to Bonn West
• then it is about 5 minutes walk to the office

Düsseldorf Flughafen

• by train to Bonn
• from Bonn HBf (main station) via (Underground) direction Wesseling/Brühl/Köln with 18,16,63 -> 1 station to Bonn West
• then it is about 5 minutes walk to the office

Accommodation

• • 60 € https://www.hotelbb.de/booking/
  • 58 € Ibis
  • BaseCamp http://www.bonn-region.de/events/fossgis-konferenz-english.html
  • Bonnox http://www.bonnox.de/de/#section-5a
  • https://v-hotel.de/de/

Timetable

Saturday

• start 14:00 -> is 14:00 ok for all of you?
• 14:00-??:00
• order food or go out to eat?

Sunday

• start 10:00
• 10:00 - 13:00
• 13:00 - 14:00 prepare a snack?
• 14:00 - ??
• order food or go out to eat?

Agenda

Current items

• Plan OSGeo board traveling
• OSGeo member meeting planning
• Partner relationships review, planning and outreach
• Lgbt/diversity approach
• Travel Grant Program campaign
• 2019 elections (member and board)
• Discuss continent/region representatives
• BLOC 2019 report
• Local chapters discussion
  • OSGeo Europe
  • OSGeo:US
• Board backlog review and prioritize
• OSGeo projects health check (backlog item)
• Member recognition and awards discussion
• Committee health check / discussion

Saturday 17 March Minutes

Local chapters discussion

Reference: list of Local Chapters:

• new website: https://www.osgeo.org/local-chapters/
• old webside: http://old.www.osgeo.org/content/chapters/index.html
• Wiki https://wiki.osgeo.org/wiki/Local_Chapters

This is a long standing board initiative, does not have a current leader.

• website for local chapters was not tested, noticing problems reported and not responded to
• request from Africa on how to start a local chapter
• relationship between local chapters, some clarification requested around the formation of OSGeo:EU
• Q: Any board members interested in taking/promoting this initiative?
  • Astrid is already supporting via Marketing, see code sprint distribution activities.
  • Ask marketing committee to role our more branding…

Website questions around local chapters:

• Events we do not have a full list …
• Can we get a calendar feed? It was a requirement for website that was not met.
• A lot of website functionality is broken or at least untested …

Discussion:

• Can we set this up as an OSGeo initiative? Or is this strictly a board responsibility
  • There is a local chapters mailing list? Who knew …
  • See if we can get local chapter BOF / gathering / pile-on to support each other
• Some local chapter members are not very aware of what OSGeo is for...
• AGM meeting report by local chapters is great!
• What to do if chapter is inactive? Can the board notice and take them?

sidebar: discussion on short term contracts…

• Can we hire someone to review local chapters and determine if any are inactive?
• We have similar issue with committees, and project PSCs
• Board members do not feel they have the time to take care of local chapters?
  • This is the first idea if we can, if not we should consider

Ideas for Local Chapter initative:

• Idea: Set up partner cities?
• Idea: Advise on what to do? GeoBeers always geobeers …
• Idea: Local Chapter of the month!
  • How does it work for GeoForAll ambassador? A couple of people decide each month ...
  • Format discussion? Invite local chapter to introduce themselves? Could they do their video…
  • Email local chapters and ask for intro document?
  • Perhaps ask marketing committee to take this on?
• Idea: Present what they are doing (like the AGM) on the website
• Idea: Perhaps at regional foss4g events have a local-chapter sprint?

action:

• Action (Jody): We should gather local chapters website issues up and follow up with vicky at code sprint or work order to fix
  • https://git.osgeo.org/gitea/osgeo/todo/issues/4
• Action (Astrid): Update webpage, with mailing list, and how to start one, local chapter responsibility (AGM Template). Ask local chapter leaders to sign up once the page is there. Consider kickstart discussion with ideas above
  • https://git.osgeo.org/gitea/osgeo/todo/issues/5