Board Meeting 2011-08-04

This board meeting is scheduled for the 4th of August 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

• Review past minutes: Board Meeting 2011-07-07
• Review action summary from last meeting
  1. ACTION Frank or Chris to make formal motion amending project sponsorship levels to include Bronze and/or open level options
  2. ACTION Jeff tell us more about the membership app he uses with another nonprofit
  3. ACTION Tyler draft proposal for outlining media sponsor program for board discussion
  4. ACTION Tyler, Daniel looking for venue to meet for F2F meeting. (Update: GeoIQ offered office space, see list)
• FOSS4G 2011 update (Jeff)
  • AGM timing/location
• Motion(Frank): I move to update the project sponsorship program like this to make it clear that projects may define their own project sponsorship levels.
• New MoU's underway (Tyler)
  • SIGTE - draft doc - Geographic Information Systems and Remote Sensing Centre - Universitat de Girona - working with Lluis Vicens
  • ICA - draft doc- International Cartographic Association - working with Suchith Anand & ICA President Professor Georg Gartner
• Media Sponsorship - very draft outline of idea (Tyler)
• Discussion: How to develop a business plan for the next years?
• please add your agenda item

Minutes

• Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-08-04.log
• Attending: Looks like we have: Frank, Daniel, Ravi, Tyler, Arnulf, Jeff, Markus (Quorum)
• Regrets: Tim
• Chair: Arnulf, Scribe: Tyler

Action Summary

1. MOTION: Frank motioned to adopt changes to sponsorship plan as noted in the meeting... Arnulf seconded, Daniel, Markus, Frank, Ravi, Jeff were +1 - carried
2. MOTION: Arnulf motioned to adopt past meeting minutes - Frank seconded, Arnulf, Markus, Jeff, Ravi, Daniel were +1 - carried
3. MOTION: Arnulf moved to adopt the "Open Source and Open Standards" page in the Wiki as a joint White Paper with OGC - Daniel seconded, Frank, Jeff, Markus, Ravi were +1 - carried
4. ACTION: Tyler update media sponsorship program and circulate to board and marketing com for further discussion
5. ACTION: Arnulf to start to page listing membership management requirements. Review existing page
6. ACTION: Continue MOU development, pass SIGTE agreement past Edu committee, other ICA directly to board.
7. ACTION: Arnulf to start mailing list discussion on future direction, goals and plans for OSGeo.

Detailed Minutes

1. Review past minutes: Board Meeting 2011-07-07
   1. dmorissette moves to adopt 2011-07-07 minutes, Arnulf seconded, all were in favour
2. Reviewed action items from the minutes
   1. Reviewing ACTION Frank or Chris to make formal motion amending project sponsorship levels to include Bronze and/or open level options
      1. Frank added specific motion to the agenda
      2. MOTION: Frank motioned to update the project sponsorship program to make it clear that projects may define their own project sponsorship levels. Seconded by Arnulf, all were in favour
   2. Review ACTION Tyler draft proposal for outlining media sponsor program for board discussion
      1. Page posted http://wiki.osgeo.org/wiki/Media_Sponsorship
      2. Discussion of scope and flexibility, add general benefits and a nominal contribution amount ~$5000. Limit number of slots? Some strategic sponsors may not have predefined value to tie to, this should be negotiable by ED or marketing committee. Yearly review. Develop guidelines for marketing committee to oversee.
      3. ACTION: Tyler update media sponsorship program and circulate to board and marketing com for further discussion
   3. Review ACTION Jeff tell us more about the membership app he uses with another nonprofit
      1. Jeff recommends http://www.wildapricot.com, cost about $50/month for up to 500 members, could be >2100 with many members, provides an interface to manage memberships, invoices, renewals, emails
      2. Tyler to review Drupal CiviCRM and LDAP integration to see if it can be pushed over the hurdle for membership management :)
      3. ACTION: Arnulf to start to page listing membership management requirements. Review existing page
   4. Reviewing ACTION Tyler, Daniel looking for venue to meet for F2F meeting. ( Update: GeoIQ offered office space, see list )
      1. Daniel contacted a hotel, got no response, and then Tyler announced the offer from GeoIQ so I stopped the search. Daniel will follow up for final details.
3. FOSS4G 2011 update ( Jeff )
   1. Jeff: Registration around the 500 mark, probably spike soon, LOC proofing t-shirt templates, min hotel room block met
   2. Tyler: AGM planned for Friday following event - 4-6pm,
   3. Jeff: No owners for Code Sprint, BoFs - so he has stepped in to coordinate.
   4. Chris had also expressed interest in last meeting for coordinating the AGM.
4. New MoU's underway ( Tyler )
   1. After the nottingham mou, others started to show interest.. we're pretty close to final stages with these two listed on the agenda, ICA and SIGTE - both well know groups, so that's exciting.. we've customised the MOU a bit to fit their context, focus/interests
   2. General agreement to give Edu committee first chance for comment on pending MOU with academic institutions
   3. ACTION: Continue MOU development, pass SIGTE agreement past Edu committee, other ICA directly to board.
5. Business plan development (Arnulf)
   1. Arnulf: Requiring a financial plan means we know where we want to go. Do we? Not sure whether we even know our role now or not.
   2. Tyler: would like to see some simple goals set for 2012 and out a few more years. Question of how to define next steps.. to grow and develop or just stay status quo, etc, etc. See some of my past emails with strategic discussion items.
   3. ACTION: Arnulf to start mailing list discussion on future direction, goals and plans for OSGeo.
6. Tyler conferenced all into voice call via Skype to confirm all motions
   1. MOTION: Frank motioned to adopt changes to sponsorship plan as noted in the meeting... Arnulf seconded, Daniel, Markus, Frank, Ravi, Jeff were +1 - carried
   2. MOTION: Arnulf motioned to adopt past meeting minutes - Frank seconded, Arnulf, Markus, Jeff, Ravi, Daniel were +1 - carried
   3. MOTION: Arnulf moved to adopt the "Open Source and Open Standards" page in the Wiki as a joint White Paper with OGC - Daniel seconded, Frank, Jeff, Markus, Ravi were +1 - carried
7. Meeting ended after 72 minutes.