Board of Directors/OnboardingChecklist

Overview

This page provides new incoming Board members with a checklist of infrastructure/tools, as well as (in reverse) safe off boarding of same.

Tasks

There are distinct tasks that the Board is responsible for, including, but not limited to:

• Appoint executive positions
• Approve budget
• Approve policy and procedures
• Resolve issues that can not be resolved within OSGeo Committees
• Formally represent OSGeo

Annual events

In a given year, the below compose the core events and processes that the Board interacts with:

• Welcome the new Charter members and new Board members.
• On-boarding with the new Board members
• Budget meeting for discussion (contact committees, draft, revise, etc...)
• Regional FOSS4G events (representation and possible board meeting)
• Global FOSS4G event (possible f2f board meeting and/or member meeting)
• Annual General Meeting AGM
• Member elections: approve CRO members and Charter members results
• Executive positions appointment

Monthly events

• Board meetings

Checklist

Board Wiki

• https://wiki.osgeo.org/wiki/Board_of_Directors

Documents

Nextcloud

• Nextcloud: https://nextcloud.osgeo.org (needs Board privileges)

These are all our internal documents (contracts, agreements) and possibly sensitivity in nature.

Github

• some documents are at https://github.com/OSGeo/osgeo and are linked from the website

Gitea

• CLAS, MoUs
• https://git.osgeo.org/gitea/board

Mailing lists

• Public: https://lists.osgeo.org/mailman/listinfo/board
• Private: SAC (open issue in https://trac.osgeo.org/osgeo)

Video Conferencing

• Jitsi: https://meet.jit.si/OsgeoBoard

Chat

• Telegram Messenger: https://telegram.org

Also:

• IRC: irc://irc.libera.chat/#osgeo or through Matrix bridges
• Slack: https://osgeo.slack.com/
• Gitter: https://gitter.im/OSGeo/home

Possible:

• Element: https://element.io

Voting

• Loomio: https://www.loomio.org/g/kdSmIwxu/osgeo-board

Issue Tracker

• Gitea: https://git.osgeo.org/gitea/osgeo/todo/issues

Board Officers and History

• current Board: https://www.osgeo.org/about/board
• history of all Board members https://wiki.osgeo.org/wiki/Board_of_Directors#History_of_OSGeo_Foundation_Boards_of_Directors

Website Roles

• editor - news, events, etc...
• partners editor - edit partner pages
• board - list on board and officer pages

Social Media

• https://twitter.com/osgeo
• https://www.facebook.com/OSGeoFoundation
• https://www.linkedin.com/company/osgeo/about

Conflict of Interest Policy for Directors

• https://wiki.osgeo.org/wiki/Conflict_Of_Interest_Policy

Reading

• Bylaws

• Relationships
  • Sponsors
    • Sponsors
    • How to become a sponsor
  • Partnerships
    • Partners

• Voting
  • Voting Procedures

Budget and Finances

• Budget and Money Guidance

Outreach

• Introduction to OSGeo
• Open Source Practice and Passion at OSGeo
• Annual General Meetings