Board Meeting 2011-12-08

This board meeting is scheduled for the 8th of December 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

• Review past minutes: Board Meeting 2011-11-10
• Appoint secretary
• Action items from last meeting
  • Frank: try to contact RCMRD once more re: MOU
  • mpg: get a google voice phone number for OSGeo
  • Mark: continue email threads on NA chapter formation
  • Jeff: prepare proposal for aiding Beijing LOC (proposal) (discussion)
  • Arnulf: send out summary of meeting to discuss list (due Nov 17th) (done)
  • Jo: form bylaws team
  • mpg: send out motions for formal voting
• Incubation: GeoMoose and Rasdaman accepted by the incubation committee; looking for volunteers to mentor existing projects (i.e. GeoServer)
• Incubation: Graduate PostGIS (given that the vote has been concluded in the Incubation Committee see motion at: http://lists.osgeo.org/pipermail/incubator/2011-December/001703.html)
• Charter Member Election Report
• Finances update
• (Motion to) establish a North America Region Chapter OSGeo-NA
• Discuss how to proceed with FOSS4G 2012 in Beijing. Urgent and important!
• 2012 Budget Brainstorm
• please add items

Minutes

• logistics
  • detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-12-08.log
  • Attending: Frank, mpg, Daniel, Arnulf[left at 9:47], Tim, Jo, Peter, Jeff, Mark [joined 9:40]
  • Absent: (none)
  • Chair: Frank
  • Scribe: mpg

• [9:00] start, roll call

• review past minutes
  • all motions passed by email
  • minutes approved (1/Frank, 2/Daniel, all +1)

• [9:15] review action items
  • Frank passed RCMRD info to Jeff
  • mpg got a phone number: 801-896-7436(801-VXOSGEO), currently all forwarded to info@osgeo.com
  • Jeff's Beijing proposal was prepared
  • seven did summarize the last mtg to the mailling list
  • no action yet on bylaws by Jo

• [9:18] incubation committee work
  • http://wiki.osgeo.org/wiki/IncCom_Meeting15
  • motion to incubate GeoMoose w/ JodyG as mentor: 1/Frank, 2/Jeff, all +1
  • motion to incubate Rasdaman: 1/Frank, 2/mpg, all +1
  • PostGis not graduated from Incubation, due to provenance issues; defer to next week

• [9:28] charter members election
  • 21 elected instead of 20 (due to tie)
  • announcements sent out
  • mpg to update database, etc, over the holidays

• [9:36] finance update
  • https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dDB3VVhGUm5kdmdMZFJBdHUxME5OZnc#gid=0
  • $12K balance at end Nov, plus $65K FOSS4G and $10K Ordanance Survey
  • another $60K from FOSS4G to come
  • Frank still to work on a budget document

• [9:44] NA chapter
  • http://wiki.osgeo.org/wiki/North_America_Regional#Official_expression_of_interest_to_form_a_North_America_Regional_chapter_of_the_OSGeo_Foundation
  • much discussion
  • motion to approve chapter - MarkL/1, Jo/2...
    • mpg -1, Frank -1, Jeff +0, Daniel +0, Jo +0, Mark +1, Arnulf (absent), Peter +0, Tim +0
  • motion failed; concerns centered on organizational structure, concerns about the conference

• [10:31] foss4g "support person" proposal
  • discussion about aspects of Jeff's proposal
  • motion to pay Jeff to fly out to Beijing and report back on their readiness, staffing, plans, etc -- at travel costs, plus 4d at $640US/d
    • mpg/1, pmbatty/2, all +1

• [11:04] motion to close mtg
  • Frank/1, Mark/2, all +1

• next meeting: Jan 12th

Assigned Tasks

• mpg: collect formal motion votes
• seven: report on this meeting to mailing list
• Jo: bylaws work
• IncCom: try to graduate PostGIS at next mtg
• mpg: update membership DB
• Frank: budget document

Motions

1. approve last meeting minutes (1/Frank, 2/Daniel, all +1)
2. incubate GeoMoose w/ JodyG as mentor (1/Frank, 2/Jeff, all +1)
3. incubate Rasdaman (1/Frank, 2/mpg, all +1)
4. motion to approve NA chapter - MarkL/1, Jo/2 (mpg -1, Frank -1, Jeff +0, Daniel +0, Jo +0, Mark +1, Arnulf 0, Peter +0, Tim +0)
5. motion to pay Jeff to fly out to Beijing and report back on their readiness, staffing, plans, etc -- at travel costs, plus 4d at $640US/d (mpg/1, pmbatty/2, all +1)
6. motion to close meeting (Frank/1, Mark/2, all +1)