Board Meeting 2010-04-08

This board meeting is scheduled for the 8th of April 2010 at 15:00 UTC, on IRC (#osgeo).

Was postponed from April 1st

Agenda

• Adopt previous minutes
• Officers discussion
• OSGeo has been invited to formally appear as an Institutional Partner at the World Map Forum 2011. Chance to organize speakers, potentially conduct workshops and/or code sprints, etc.
• Formation of Vietnam OSGeo Local Chapter
• Formation of California chapter - see email and its attachment
• The Sénégal OSGeo Chapter in formation plans for a conference in June. They ask whether they can call it "OSGeo@Dakar".
• Director updates
  • http://www.gislab.up.wroc.pl/wogis2010/en/ Conference in Poland (Arnulf)
  • Thoughts on funding and payment for "OSGeo ambassador" activities (Arnulf)
  • OSGeo co-organizes an Open Source mashup/workshop prior to the INSPIRE conference in Krakow/Cracow in June (Arnulf)
  • Discuss expenses for Jeff McKenna's recent Vietnam chapter trip
• Update from Tyler - follow up questions.
  • Sponsorship: Arnulf reports from experience with FOSS4G 2010 preparation. Discussion how to combine and reuse the FOSS4G efforts with general OSGeo
  • Discuss role of events in OSGeo. FOSS4G is now our primary fundraiser (higher return than highest sponsor). Can/should we do more events and focus on them for fundraising? FOSS4G is an OSGeo brand that makes revenue.
  • Funding et Sponsorship Committee reloaded

Minutes

Complete IRC logs are here, start at 7h00 log server time. Meeting held on Skype voice, all minutes transcribed to IRC.

Action Summary

• MOTION: Jeff motions, Arnulf seconded, motion to officially recognize Vietnam chapter - all were in favour
• MOTION: Arnulf moves, Markus seconded, to officially recognize California local chapter - all were in favour
• MOTION: Arnulf moved, Chris seconded, to officially recognize Senegal chapter - all were in favour
• MOTION: Chris moved to reimburse Jeff for up to $1,600 for travel expenses helping support starting of Vietnam, seconded by Frank all were in favour, Jeff abstained from voting
• TODO: Tyler to distribute sponsorship packages to all directors

Detailed Minutes

07:08:26  BOARD MEETING starts
  

• Attending: Ravi, Geoff, Jeff, Frank, Arnulf, Chris, Markus, Ari
• Regrets: Howard

• Frank moves to adopt previous minutes, Arnulf seconded, all were in favour
• Officers discussion - defer to list for communication
• Map World Forum: OSGeo has been invited to formally appear as an Institutional Partner at the World Map Forum 2011. Chance to organize speakers, potentially conduct workshops and/or code sprints, etc.
  • discussion about what an 'institutional partner' is and availability
  • Arnulf to forward info to marketing committee
• Formation of Vietnam OSGeo Local Chapter
  • MOTION: Jeff motions, Arnulf seconded, motion to officially recognize Vietnam chapter, all were in favour
• Formation of California chapter - see email and its attachment...
  • MOTION: Arnulf moves, Markus seconded, to officially recognize California local chapter - all were in favour
• Senegal OSGeo Chapter in formation plans for a conference in June. They ask whether they can call it "OSGeo@Dakar".
  • MOTION: Arnulf moved, Chris seconded, to officially recognize Senegal chapter - all were in favour
• Director updates
  • http://www.gislab.up.wroc.pl/wogis2010/en/ Conference in Poland ( Arnulf ) 2nd Conference GEODESY AND GEOINFORMATION SCIENCE - NEW TRENDS AND PERSPECTIVES ( at www.gislab.up.wroc.pl )
• Thoughts on funding and payment for "OSGeo ambassador" activities ( Arnulf )
  • Question of marketing committee thoughts on approach
  • question of whether it's "marketing" or "board" activity/concept
  • discusison of making it a general programme for anyone, not just directors or committees
  • discussing making supporting local chapters a priority for the board
• Discuss expenses for Jeff McKenna's recent Vietnam chapter trip
  • two topics: specific request, and future policy for this type of request/activity
  • MOTION: Chris moved to reimburse Jeff for up to $1,600 for travel expenses helping support starting of Vietnam, seconded by Frank all were in favour, Jeff abstained from voting
• Tyler gave various updates
  • TODO: Tyler to distribute sponsorship packages to all directors
• Arnulf updated on FOSS4G potential sponsor list he and Lorenzo compiled, possibility to extend to use with board/sponsorship committee
  • general discussion about potential sponsors for osgeo
  • CRM requirements to keep track of who has contacted who
  • discussed role of board in fundraising
• Arnulf, Frank motioned to close the meeting, all were in favour
• Next meeting - May 6th

08:07:52  Meeting closed