Board Meeting 2010-04-08

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This board meeting is scheduled for the 8th of April 2010 at 15:00 UTC, on IRC (#osgeo).

Was postponed from April 1st

Agenda

  • Adopt previous minutes
  • Officers discussion
  • OSGeo has been invited to formally appear as an Institutional Partner at the World Map Forum 2011. Chance to organize speakers, potentially conduct workshops and/or code sprints, etc.
  • Formation of Vietnam OSGeo Local Chapter
  • Formation of California chapter - see email and its attachment
  • The Sénégal OSGeo Chapter in formation plans for a conference in June. They ask whether they can call it "OSGeo@Dakar".
  • Director updates
    • http://www.gislab.up.wroc.pl/wogis2010/en/ Conference in Poland (Arnulf)
    • Thoughts on funding and payment for "OSGeo ambassador" activities (Arnulf)
    • OSGeo co-organizes an Open Source mashup/workshop prior to the INSPIRE conference in Krakow/Cracow in June (Arnulf)
    • Discuss expenses for Jeff McKenna's recent Vietnam chapter trip
  • Update from Tyler - follow up questions.
    • Sponsorship: Arnulf reports from experience with FOSS4G 2010 preparation. Discussion how to combine and reuse the FOSS4G efforts with general OSGeo
    • Discuss role of events in OSGeo. FOSS4G is now our primary fundraiser (higher return than highest sponsor). Can/should we do more events and focus on them for fundraising? FOSS4G is an OSGeo brand that makes revenue.
    • Funding et Sponsorship Committee reloaded

Minutes

Complete IRC logs are here, start at 7h00 log server time. Meeting held on Skype voice, all minutes transcribed to IRC.

Action Summary

  • MOTION: Jeff motions, Arnulf seconded, motion to officially recognize Vietnam chapter - all were in favour
  • MOTION: Arnulf moves, Markus seconded, to officially recognize California local chapter - all were in favour
  • MOTION: Arnulf moved, Chris seconded, to officially recognize Senegal chapter - all were in favour
  • MOTION: Chris moved to reimburse Jeff for up to $1,600 for travel expenses helping support starting of Vietnam, seconded by Frank all were in favour, Jeff abstained from voting
  • TODO: Tyler to distribute sponsorship packages to all directors


Detailed Minutes

07:08:26  BOARD MEETING starts
  
  • Attending: Ravi, Geoff, Jeff, Frank, Arnulf, Chris, Markus, Ari
  • Regrets: Howard
  • Frank moves to adopt previous minutes, Arnulf seconded, all were in favour
  • Officers discussion - defer to list for communication
  • Map World Forum: OSGeo has been invited to formally appear as an Institutional Partner at the World Map Forum 2011. Chance to organize speakers, potentially conduct workshops and/or code sprints, etc.
    • discussion about what an 'institutional partner' is and availability
    • Arnulf to forward info to marketing committee
  • Formation of Vietnam OSGeo Local Chapter
    • MOTION: Jeff motions, Arnulf seconded, motion to officially recognize Vietnam chapter, all were in favour
  • Formation of California chapter - see email and its attachment...
    • MOTION: Arnulf moves, Markus seconded, to officially recognize California local chapter - all were in favour
  • Senegal OSGeo Chapter in formation plans for a conference in June. They ask whether they can call it "OSGeo@Dakar".
    • MOTION: Arnulf moved, Chris seconded, to officially recognize Senegal chapter - all were in favour
  • Director updates
  • Thoughts on funding and payment for "OSGeo ambassador" activities ( Arnulf )
    • Question of marketing committee thoughts on approach
    • question of whether it's "marketing" or "board" activity/concept
    • discusison of making it a general programme for anyone, not just directors or committees
    • discussing making supporting local chapters a priority for the board
  • Discuss expenses for Jeff McKenna's recent Vietnam chapter trip
    • two topics: specific request, and future policy for this type of request/activity
    • MOTION: Chris moved to reimburse Jeff for up to $1,600 for travel expenses helping support starting of Vietnam, seconded by Frank all were in favour, Jeff abstained from voting
  • Tyler gave various updates
    • TODO: Tyler to distribute sponsorship packages to all directors
  • Arnulf updated on FOSS4G potential sponsor list he and Lorenzo compiled, possibility to extend to use with board/sponsorship committee
    • general discussion about potential sponsors for osgeo
    • CRM requirements to keep track of who has contacted who
    • discussed role of board in fundraising
  • Arnulf, Frank motioned to close the meeting, all were in favour
  • Next meeting - May 6th
08:07:52  Meeting closed