Board Meeting 2019-05-27

This board meeting is scheduled 27 May 2019 at 16:00 - 17:00 UTC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

Items in italic are recurring at each meeting.

Agenda:

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes
  • Board_Meeting_2019-04-29
• Review outstanding action items
• code of conduct revamp
  • https://berlincodeofconduct.org - event
  • https://www.contributor-covenant.org/ - project
  • accountability and enforcement
• Planning F2F Meeting
• UniZar mirroring osgeo
• Additional topics are welcome, meeting is open and you are encouraged to attend

Breakout:

• FOSS4G meeting planning and travel arrangements

sidebar on accountability and enforcement

accountability

• start with believing report, aggrieved party is the judge of harassment
• Intension of behaviour (for example) does not matter, only the result

strong enforcement (harassment):

• evict from the event or community
• crimes are reported to authorities
• public letter to organization (employer or university) posted on our website, to be fair a willingness to publish response from institution
• violators of code of conduct will be not welcomed to future events, local chapters may also wish to respect this

soft enforcement (example inappropriate language, sexually charged slide material):

• discuss code of conduct with individual, evict from event or community as required
• letter to organization (employer or university) allowing organization to handle matter with discretion
• future event participation requires apology + permission of organizer + signed code of conduct posted in public on our website

Minutes

• Presiding: Michael
• Scribing: Jody

Attending:

• Michael
• Jody
• Victoria
• Angelos
• Astrid
• Tom
• Maria

Review and approve past minutes

Minutes recorded here [[1]]

• Discussion the Board_Meeting_2019-04-29 notes were not approved, waiting on Jeff see loomio

MOT1: approve last months meeting notes

• Michael +1 (initial motion)
• Jody +1 (seconded)
• Victoria +1
• Angelos +1
• Astrid +1
• Tom +1

Review of outstanding action items

Review of open tickets: https://git.osgeo.org/gitea/osgeo/todo/issues

• update section 5.2 of by-laws updated on website, ticket remains open pending reporting change to IRS
• FOSS4G 2018 action item - closed
• Flickr transfer of photos - closed as won't fix (we will just lose our history)
• video and archiving - Astrid will take on
• update secretary page - in progress?
• Write expectations for physical presence at FOSS4G events
  • discussion on role of board in this "expected" activities
  • lots of interest in volunteer (Victoria, Michael, etc...)
  • move to marketing committee meeting ... astid/jody take action
• update sponsorship choices - added

Code of conduct revamp

Discussion of:

• Berlin Code of Conduc - events!
• Contributor Covenant: A Code of Conduct for Open Source Projects - projects!

Discussion on accountability and enforcement (see sidebar above, and sensitive discussion in the IRC logs).

MOT2: Update code of conduct with contributor-covenant recommendation, berlinecodeofconduct for events

• Jody +1
• Maria +1
• Astrid +1
• Michael +1
• Victoria +1
• Angelos +1
• Tom +1

Planning F2F

Meeting planning:

• https://wiki.osgeo.org/wiki/Board_Meeting_2019-08-24

Discussion:

• timetable and travel logistics
  • Saturday morning work party
  • Saturday noon start
• start email thread to discuss wiki cleanup (done)

Tabled

• UniZar mirroring osgeo
• OGC API Hackathon coordination - take to email

UniZar mirroring osgeo

Offer to mirror downloads, not time for discussion.