Difference between revisions of "FOSS4G 2017 Booth"
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! Day !! Hours !! What !! Booth Team (2-3/slot) !! Special activity | ! Day !! Hours !! What !! Booth Team (2-3/slot) !! Special activity | ||
|- | |- | ||
| − | | Wednesday August | + | | Wednesday August 16 || 8:30-8:45 || '''Move in / Set up''' || Marc || |
|- | |- | ||
| − | | Wednesday August | + | | Wednesday August 16 || 12:00-1:00 || '''Lunch Break''' || Jody, Helena || |
| + | |- | ||
| + | | Wednesday August 16 || 15:30-16:00 || '''Afternoon Break''' || Helena || | ||
| + | |- | ||
| + | | Wednesday August 16 || 17:30-18:30 ||'''Ice Breaker''' || Helena || | ||
| + | |- | ||
| + | | Thursday August 17 || 12:00-1:00 || '''Lunch Break''' || Helena || | ||
| + | |- | ||
| + | | Thursday August 17 || 15:30-16:00 || '''Afternoon Break''' || Helena || | ||
| + | |- | ||
| + | | Friday August 18 || 11:30-12:30 || '''Lunch Break''' || Add yourself || | ||
| + | |- | ||
| + | | Friday August 18 || 11:30-12:30 || '''Move out''' || Add yourself || | ||
|} | |} | ||
Revision as of 18:16, 4 August 2017
Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.
Event Contacts: TBD
Event contact
Floor Plan
As always on FOSS4G OSGeo has a booth Booth location to be determined
- Looking to pool area with neighbours (LocationTech etc...) to create a good hangout area
- plan to be added
e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg
e.g. Wall facing the stairs for screen/banner Corner: flyer-console
Booth Structure
- Depending on actual location of sockets
Booth Size
X m x X m
Booth Volunteers
Individuals:
- Marc Vloemans
- Helena Mitasova
- Anna Petrasova
- Vaclav Petras
- Jody Garnett
- Maria Brovelli
- Add your name
We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:
- NCState GeoForAll Lab - Vaclav Petras
- GeoServer Project
Schedule
WTC Boston
| Day | Hours | |
|---|---|---|
| Wednesday August 15 | 00:00-00:00 | possible setup. |
| Thursday August 16 | 00:00-00:00 | Regular hours, sessions running, happy hour etc. |
| Friday August 17 | 00:00-00:00 | Regular hours, sessions running, happy hour etc. |
| 17:30-18:00 | Move out |
conference program: http://2017.foss4g.org/
Signup Schedule
| Day | Hours | What | Booth Team (2-3/slot) | Special activity |
|---|---|---|---|---|
| Wednesday August 16 | 8:30-8:45 | Move in / Set up | Marc | |
| Wednesday August 16 | 12:00-1:00 | Lunch Break | Jody, Helena | |
| Wednesday August 16 | 15:30-16:00 | Afternoon Break | Helena | |
| Wednesday August 16 | 17:30-18:30 | Ice Breaker | Helena | |
| Thursday August 17 | 12:00-1:00 | Lunch Break | Helena | |
| Thursday August 17 | 15:30-16:00 | Afternoon Break | Helena | |
| Friday August 18 | 11:30-12:30 | Lunch Break | Add yourself | |
| Friday August 18 | 11:30-12:30 | Move out | Add yourself |
Equipment
Possible needs (revise based on exhibitor pack from conference):
- Poster?
- Flyer console (to be bought)
- laptops/monitors?
- 1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
- screen? wired internet?
- GeoForAll: tangible Landscape if space allows?
- Please note: per july 2017 a new logo design and collateral update is under way
Printings:
- Stickers to be printed
- OSGEo Flyer(s) to be printed
- Banners to be printed locally:
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- Suggest both: OSGeo_popup and OSGeo_popup2
- Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
- Brochure:
- Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
- Current: Tri-folded handout, minimal branding
- New brochure to be printed locally - pending rebranding
- I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
- Table runner
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed
- Please check with printer if PDF or SVG file format required
- CD Live disk/stick (latest version?)
- http://svn.osgeo.org/osgeo/marketing/disk/
- Per FOSS4G 2016 this was 10.0 version, we now have 10.5
- Stick minumum memory: ?
- Logo to be printed on it.
- Amount: ?? (50% self-starting)
- Geo4all labs materials?
- Ask labs to provide flyers highlighting education and research programs
- Where to send them and how many? Volunteer for a booth timeslot and bring your own.
- Project information sheets
- Work with rebranding templates and OSGeo Live for contents
- Where to send them and how many? Volunteer for a booth timeslot and bring your own.
Booth Presentations & Activities
Booth activities
- not much space for presentations, perhaps rent a screen?
- nobody has rented a screen, assume personal laptops
- Tangible Landscape (if possible)
Booth communication:
- marketplace/message board (post-its and Header-sticker)
Booth Self-Running Presentations
Review in case of updates or additions
- place visible links to slides or videos here
- OSGeo Live overview presentation
- Beta website: [[1]]
- website: [[2]]
Other Considerations
- Good reading: Running Conference Booths
- Operate OSGeo Booth
OSGeo Meetings and Events
The following events are not directly taking place at the booth, but require coordinated OSGeo participation.
Monday 8/14
Face_to_Face_Meeting_Boston_2017
- time: 18:00
- venue: Pending (Guido is scoping a suitable venue - outdoor restaurant or boardroom with takeout)
- contact: Helena Mitasova (confirmed)
Tuesday 8/15
B2B Session:
- time: 17:00
- venue:
- contact: Maria Antonia Brovelli
- Maria attending as our representative to discuss our goals, celebrate partners and sponsors
Harpoon Brewery:
- While we can accept any opportunity to speak, we are focusing on the icebreaker on Wednesday
MIT Academic Reception
- time: 17:00
Wednesday 8/16
Icebreaker - Wednesday August 16th (Maria)
- time: 18:00
- venue: Conference Venue
- contact: Maria
- original: "Sponsor Networking Event: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference"
Thursday 8/17
OSGeo Breakfast Meeting - Thursday August 17th (Maria)
- time: 7:00 proposed
- venue: TBD (breakfast meeting)
- contact: Maria
- A chance for sponsors and OSGeo leadership (Board of Directors) to chat.
- A breakfast, a chance to connect, listen and organize with sponsors.
- original: "Sponsor Information Exchange Event: with Board of Directors following annual OSGeo International Conference
Gala
- time: 19:00
- venue: new england aquarium
- no special participation identified
Friday 8/18
- Friday: City View 1, seats 350 people, 90 min time block.
- Contact: Helena Mitasova
Saturday 8/19
- venue: code sprint
- contact: Regina Obe
- venue: code sprint
- contact: Jeffrey Johnson