Difference between revisions of "FOSS4G 2017 Booth"

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(Created page with "Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Boo...")
 
 
(60 intermediate revisions by 9 users not shown)
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== Event contact ==
 
== Event contact ==
  
 +
[[Marc Vloemans]]
  
 +
[[User:Gsteinmon|Guido Stein]]
  
 
== Floor Plan ==
 
== Floor Plan ==
  
 
As always on FOSS4G OSGeo has a booth
 
As always on FOSS4G OSGeo has a booth
−
It's booth no 27 (25 is Boundless Spatial Inc., 28 is LocationTech)
+
Booth location to be determined
  
 +
* Looking to pool area with neighbours (LocationTech etc...) to create a good hangout area
 
* ''plan to be added''
 
* ''plan to be added''
 
e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg
 
e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg
Line 24: Line 27:
 
== Booth Size ==
 
== Booth Size ==
  
−
Xm x Xm
+
X m x X m
  
−
== Volunteers ==
+
== Booth Volunteers ==
  
−
* [[X X]]
+
Individuals:
−
* [[Y Y]]
+
 
−
* Add your name
+
* [[Marc Vloemans]]
 +
* [[Helena Mitasova]]
 +
* [[Anna Petrasova]]
 +
* [[User:Wenzeslaus|Vaclav Petras]]
 +
* [[User:Jive|Jody Garnett]]
 +
* [[User:maria|Maria Brovelli]]
 +
* [[User:theduckylittle|Dan "Ducky" Little]]
 +
* add name here
 +
 
 +
We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:
 +
 
 +
* NCState GeoForAll Lab - [[User:Wenzeslaus|Vaclav Petras]]
 +
* GeoServer Project
 +
* GeoMoose Project (Ducky)
 +
* add project here
  
 
== Schedule ==
 
== Schedule ==
 +
 
WTC Boston
 
WTC Boston
  
Line 38: Line 56:
 
! Day !! Hours !!  
 
! Day !! Hours !!  
 
|-
 
|-
−
| Day August 01 || 00:00-10:00 || possible setup.
+
| Wednesday August 15 || 00:00-00:00 || possible setup.
 
|-
 
|-
−
| Day August 02 || 00:00-10:00 || Regular hours, sessions running, happy hour etc.
+
| Thursday August 16 || 00:00-00:00 || Regular hours, sessions running, happy hour etc.
 
|-
 
|-
−
| Day August 03 || 00:00-10:00 || Regular hours, sessions running, happy hour etc.
+
| Friday August 17 || 00:00-00:00 || Regular hours, sessions running, happy hour etc.
 
|-
 
|-
 
|  || 17:30-18:00 || '''Move out'''
 
|  || 17:30-18:00 || '''Move out'''
 
|}
 
|}
  
−
conference program: http://2016.foss4g.org/
+
conference program: http://2017.foss4g.org/
  
 
== Signup Schedule ==
 
== Signup Schedule ==
Line 54: Line 72:
 
! Day !! Hours !! What !! Booth Team (2-3/slot) !! Special activity  
 
! Day !! Hours !! What !! Booth Team (2-3/slot) !! Special activity  
 
|-
 
|-
−
| Wednesday August 24 || 8:30-8:45 || '''Move in / Set up''' ||  Marc||
+
| Wednesday August 16 || 8:30-8:45 || '''Move in / Set up''' ||  Marc || Tangible Landscape setup (7:30; Anna, Vaclav, Payam)
 
|-
 
|-
 +
| Wednesday August 16 || 12:00-1:00 || '''Lunch Break''' ||  Jody, Helena, Vaclav ||
 +
|-
 +
| Wednesday August 16 || 15:30-16:00 || '''Afternoon Break''' ||  Helena, Maria ||
 +
|-
 +
| Wednesday August 16 || 17:30-18:30 ||'''Ice Breaker''' ||  Helena, Vaclav ||
 +
|-
 +
| Thursday August 17 || 12:00-1:00 || '''Lunch Break''' ||  Helena, Torben, Jody, Andrea, Kevin || GeoServer Team "Office Hours" followed by BOF
 +
|-
 +
| Thursday August 17 || 15:30-16:00 || '''Afternoon Break''' ||  Helena, Dan "Ducky" Little || Tangible Landscape teardown (Anna, Vaclav, Payam)
 +
|-
 +
| Friday August 18 || 11:30-12:30 || '''Lunch Break''' ||  Anton Bakker, Antonio Cercillo ||
 +
|-
 +
| Friday August 18 || 16:00-16:30 || '''Move out''' ||  Add yourself ||
 +
|}
  
 
== Equipment ==
 
== Equipment ==
  
−
Possible needs:
+
Possible needs (revise based on exhibitor pack from conference):
 
      
 
      
 
* Poster?
 
* Poster?
 
* Flyer console (to be bought)
 
* Flyer console (to be bought)
−
* laptops/monitors?:  there is not much pace
+
* laptops/monitors?
−
* 1 high table?  drape? 2 stools/chairs? banner (1 FOSSGIS, 1 to be made), cloth banner ceiling (FOSSGIS)
+
* 1 high table?  drape? 2 stools/chairs? banner, cloth banner ceiling
 
* screen? wired internet?
 
* screen? wired internet?
−
(FOSSGIS e.V. has some equipement from past conferences)
+
* GeoForAll: Tangible Landscape if space allows?
−
 
+
* Please note: per july 2017 a new logo design and collateral update is under way
−
* stickers to be printed
 
−
* OSGEo Flyer(s) to be printed
 
−
 
 
−
 
 
−
* Banners:
 
−
http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
 
−
I suggest both: OSGeo_popup and OSGeo_popup2
 
−
Ask printer/see on printer-site, whether  the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)
 
  
 +
Printings:
 +
* Stickers to be printed
 +
* OSGoo Flyer(s) to be printed
 +
* Banners to be printed locally:
 +
** Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
 +
**  Suggest both: OSGeo_popup and OSGeo_popup2
 +
** Ask printer/see on printer-site, whether  the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)
 
* Brochure:
 
* Brochure:
−
  OSGeo_Brochure_2010_PRINT_A4_spread.pdf
+
** Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
−
(this is single A4 back and front)
+
**  Current: Tri-folded handout, minimal branding
−
  I suggest minimum paperweight of 100 gram paper, silk or silk matt finished.
+
** New brochure to be printed locally - pending rebranding
−
  Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend)
+
** I suggest minimum paperweight of 100 gram paper, silk or silk matt finished.  Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
−
Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
 
−
 
 
 
* Table runner
 
* Table runner
−
http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
+
** Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
−
If printer is able to print on cloth, you could order:
+
** If printer is able to print on cloth, you could order:  OSGeo_tablerunner to be designed
−
  OSGeo_tablerunner
+
** Please check with printer if PDF or SVG file format required
−
Please check with printer if PDF or SVG file format required
+
* CD Live disk/stick (latest version?)
 +
** http://svn.osgeo.org/osgeo/marketing/disk/
 +
**  Per FOSS4G 2016 this was 10.0 version, we now have 10.5
 +
**  Stick minumum memory: ?
 +
**  Logo to be printed on it.
 +
**  Amount: ?? (50% self-starting)
 +
* Geo4all labs materials?
 +
** Ask labs to provide flyers highlighting education and research programs
 +
** Where to send them and how many? Volunteer for a booth timeslot and bring your own.
 +
* Project information sheets
 +
** Work with rebranding templates and OSGeo Live for contents
 +
** Where to send them and how many? Volunteer for a booth timeslot and bring your own.
  
−
* CD Live disk (latest version?)
+
== Booth Presentations & Activities==
−
http://svn.osgeo.org/osgeo/marketing/disk/
 
−
Per FOSS4G 2016 this was 10.0 version
 
  
−
== Presentations & Activities==
+
Booth activities
 
* not much space for presentations, perhaps rent a screen?
 
* not much space for presentations, perhaps rent a screen?
 +
* nobody has rented a screen, assume personal laptops
 +
* Tangible Landscape (if possible)
  
 +
Booth communication:
 
* marketplace/message board (post-its and Header-sticker)
 
* marketplace/message board (post-its and Header-sticker)
−
* Happy hours Wed 24 & Thurs 25 17.00-18.30, format fixed #drinks in stock, first-come-first-serve.
 
  
−
=== Self-Running ===
+
=== Booth Self-Running Presentations ===
 +
 
 
'''Review in case of updates or additions'''
 
'''Review in case of updates or additions'''
  
 
* ''place visible links to slides or videos here''
 
* ''place visible links to slides or videos here''
 
* OSGeo Live overview [http://osgeo.github.io/OSGeoLive-presentation/#/ presentation]
 
* OSGeo Live overview [http://osgeo.github.io/OSGeoLive-presentation/#/ presentation]
 +
* Beta website: [[http://osgeo.getinteractive.nl]]
 +
* website: [[http://www.osgeo.org/]]
  
 
== Other Considerations ==
 
== Other Considerations ==
Line 110: Line 153:
 
* Good reading: Running [http://fromtheinsidelookingin.blogspot.com/2008/10/conference-booths.html Conference Booths]
 
* Good reading: Running [http://fromtheinsidelookingin.blogspot.com/2008/10/conference-booths.html Conference Booths]
 
* [[Operate OSGeo Booth]]
 
* [[Operate OSGeo Booth]]
 +
 +
== OSGeo Meetings and Events ==
 +
 +
The following events are not directly taking place at the booth, but require coordinated OSGeo participation.
 +
 +
=== Monday 8/14 ===
 +
 +
[[Face_to_Face_Meeting_Boston_2017]]
 +
 +
* time: 18:00
 +
* venue: Pending (meeting room on conference site)
 +
* contact: Helena Mitasova (confirmed)
 +
 +
=== Tuesday 8/15 ===
 +
 +
B2B Session:
 +
 +
* time: 17:00
 +
* venue:
 +
* contact: Maria Antonia Brovelli
 +
* Maria attending as our representative to discuss our goals, celebrate partners and sponsors
 +
 +
Harpoon Brewery:
 +
 +
* While we can accept any opportunity to speak, we are focusing on the icebreaker on Wednesday
 +
 +
MIT Academic Reception
 +
 +
* time: 17:00
 +
 +
=== Wednesday 8/16 ===
 +
 +
Icebreaker - Wednesday August 16th (Maria)
 +
 +
* time: 18:00
 +
* venue: Conference Venue
 +
* contact: Maria
 +
* original: "Sponsor Networking Event: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference"
 +
 +
=== Thursday 8/17 ===
 +
 +
OSGeo Breakfast Meeting - Thursday August 17th (Maria)
 +
 +
* time: 7:00 proposed
 +
* venue: TBD (breakfast meeting)
 +
* contact: Maria
 +
* A chance for sponsors and OSGeo leadership (Board of Directors) to chat.
 +
* A breakfast, a chance to connect, listen and organize with sponsors.
 +
* original: "Sponsor Information Exchange Event: with Board of Directors following annual OSGeo International Conference
 +
 +
Gala
 +
 +
* time: 19:00
 +
* venue: new england aquarium
 +
* no special participation identified
 +
 +
=== Friday 8/18 ===
 +
 +
[[Annual_General_Meeting_2017|Annual General Meeting 2017]]
 +
 +
* Friday: City View 1, seats 350 people, 90 min time block.
 +
* Contact: Helena Mitasova
 +
 +
=== Saturday 8/19 ===
 +
 +
[[FOSS4G_2017_Code_Sprint|Code Sprint]]
 +
 +
* venue: code sprint
 +
* contact: Regina Obe
 +
 +
[[FOSS4G_2017_Code_Sprint#Website_Training|Website Training]]
 +
 +
* venue: code sprint
 +
* contact: Jeffrey Johnson
  
 
[[Category: FOSS4G2017]]
 
[[Category: FOSS4G2017]]
 
[[Category: FOSS4G]]
 
[[Category: FOSS4G]]
 
[[Category: Marketing]]
 
[[Category: Marketing]]

Latest revision as of 12:13, 16 August 2017

Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.

Event Contacts: TBD

Event contact

Marc Vloemans

Guido Stein

Floor Plan

As always on FOSS4G OSGeo has a booth Booth location to be determined

  • Looking to pool area with neighbours (LocationTech etc...) to create a good hangout area
  • plan to be added

e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg

e.g. Wall facing the stairs for screen/banner Corner: flyer-console

Booth Structure

  • Depending on actual location of sockets

Booth Size

X m x X m

Booth Volunteers

Individuals:

We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:

  • NCState GeoForAll Lab - Vaclav Petras
  • GeoServer Project
  • GeoMoose Project (Ducky)
  • add project here

Schedule

WTC Boston

Day Hours
Wednesday August 15 00:00-00:00 possible setup.
Thursday August 16 00:00-00:00 Regular hours, sessions running, happy hour etc.
Friday August 17 00:00-00:00 Regular hours, sessions running, happy hour etc.
17:30-18:00 Move out

conference program: http://2017.foss4g.org/

Signup Schedule

Day Hours What Booth Team (2-3/slot) Special activity
Wednesday August 16 8:30-8:45 Move in / Set up Marc Tangible Landscape setup (7:30; Anna, Vaclav, Payam)
Wednesday August 16 12:00-1:00 Lunch Break Jody, Helena, Vaclav
Wednesday August 16 15:30-16:00 Afternoon Break Helena, Maria
Wednesday August 16 17:30-18:30 Ice Breaker Helena, Vaclav
Thursday August 17 12:00-1:00 Lunch Break Helena, Torben, Jody, Andrea, Kevin GeoServer Team "Office Hours" followed by BOF
Thursday August 17 15:30-16:00 Afternoon Break Helena, Dan "Ducky" Little Tangible Landscape teardown (Anna, Vaclav, Payam)
Friday August 18 11:30-12:30 Lunch Break Anton Bakker, Antonio Cercillo
Friday August 18 16:00-16:30 Move out Add yourself

Equipment

Possible needs (revise based on exhibitor pack from conference):

  • Poster?
  • Flyer console (to be bought)
  • laptops/monitors?
  • 1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
  • screen? wired internet?
  • GeoForAll: Tangible Landscape if space allows?
  • Please note: per july 2017 a new logo design and collateral update is under way

Printings:

  • Stickers to be printed
  • OSGoo Flyer(s) to be printed
  • Banners to be printed locally:
    • Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
    • Suggest both: OSGeo_popup and OSGeo_popup2
    • Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
  • Brochure:
    • Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
    • Current: Tri-folded handout, minimal branding
    • New brochure to be printed locally - pending rebranding
    • I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
  • Table runner
  • CD Live disk/stick (latest version?)
  • Geo4all labs materials?
    • Ask labs to provide flyers highlighting education and research programs
    • Where to send them and how many? Volunteer for a booth timeslot and bring your own.
  • Project information sheets
    • Work with rebranding templates and OSGeo Live for contents
    • Where to send them and how many? Volunteer for a booth timeslot and bring your own.

Booth Presentations & Activities

Booth activities

  • not much space for presentations, perhaps rent a screen?
  • nobody has rented a screen, assume personal laptops
  • Tangible Landscape (if possible)

Booth communication:

  • marketplace/message board (post-its and Header-sticker)

Booth Self-Running Presentations

Review in case of updates or additions

  • place visible links to slides or videos here
  • OSGeo Live overview presentation
  • Beta website: [[1]]
  • website: [[2]]

Other Considerations

OSGeo Meetings and Events

The following events are not directly taking place at the booth, but require coordinated OSGeo participation.

Monday 8/14

Face_to_Face_Meeting_Boston_2017

  • time: 18:00
  • venue: Pending (meeting room on conference site)
  • contact: Helena Mitasova (confirmed)

Tuesday 8/15

B2B Session:

  • time: 17:00
  • venue:
  • contact: Maria Antonia Brovelli
  • Maria attending as our representative to discuss our goals, celebrate partners and sponsors

Harpoon Brewery:

  • While we can accept any opportunity to speak, we are focusing on the icebreaker on Wednesday

MIT Academic Reception

  • time: 17:00

Wednesday 8/16

Icebreaker - Wednesday August 16th (Maria)

  • time: 18:00
  • venue: Conference Venue
  • contact: Maria
  • original: "Sponsor Networking Event: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference"

Thursday 8/17

OSGeo Breakfast Meeting - Thursday August 17th (Maria)

  • time: 7:00 proposed
  • venue: TBD (breakfast meeting)
  • contact: Maria
  • A chance for sponsors and OSGeo leadership (Board of Directors) to chat.
  • A breakfast, a chance to connect, listen and organize with sponsors.
  • original: "Sponsor Information Exchange Event: with Board of Directors following annual OSGeo International Conference

Gala

  • time: 19:00
  • venue: new england aquarium
  • no special participation identified

Friday 8/18

Annual General Meeting 2017

  • Friday: City View 1, seats 350 people, 90 min time block.
  • Contact: Helena Mitasova

Saturday 8/19

Code Sprint

  • venue: code sprint
  • contact: Regina Obe

Website Training

  • venue: code sprint
  • contact: Jeffrey Johnson
Retrieved from "http://wiki.osgeo.org/w/index.php?title=FOSS4G_2017_Booth&oldid=108059"