Board Meeting 2024-12-30

This board meeting is scheduled Monday 30 December 2024 at 18:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.

Agenda

Current items

1. roll call
2. appoint meeting chair, meeting scribe/secretary
3. Review and approve past minutes
   • Board_Meeting_2024-12-01
4. Welcome new board members
5. Executive positions
6. OSGeo Budget 2025
7. Pretalx use for external conference [1]
8. Transfer of geoext.org domain to OSGeo [2]
9. Registration of a Zenodo group for the OSGeo Foundation [3]
10. Travel Grant Funding Request for FOSS4G 2025 [4]
11. Request for funding the GeoStyler Code Sprint 2025 [5]
12. Reduce number of members with "owner" role in OSGeo GitHub organization
13. 5 mins OSGeo pitch in different languages
14. OSGeo Website Workplan
15. Add your topic here

Minutes

• Presiding: Angelos
• Scribing: Rajat
• Attending: Angelos, Joana, Vicky, Michael, Jeroen, Rajat, Tom
• Guests: Jody

Welcome new board members

• https://wiki.osgeo.org/wiki/Board_of_Directors/OnboardingChecklist
• Joanna already subscribed to mailing list
• ACTION: Vicky and Angelos to check back again in the new year after the vacations.

Review and approve past minutes

• https://wiki.osgeo.org/wiki/Board_Meeting_2024-12-01

• ACTION: Go through the meeting minutes and discuss in the next meeting, if there are any standing topics

Executive Positions

• Moved to next meeting

OSGeo Budget 2025

• https://wiki.osgeo.org/wiki/OSGeo_Budget_2025
• Tentative date for Budget meeting - 1700-2000 UTC January 17, 2025?

Pretalx use for external conference

• https://lists.osgeo.org/pipermail/board/2024-November/013584.html
• ACTION: Angelos to make a motion on Loomio (Done)
• Motion open on Loomio: https://www.loomio.com/p/JknMVq2p/motion-to-approve-pretalx-use-for-small-and-affiliated-conferences

Transfer of geoext.org domain to OSGeo

• https://lists.osgeo.org/pipermail/board/2024-November/013585.html
• The request is valid
• SAC doesn’t handle all domains; some domains are handled on company levels; some domain costs are paid by individual budgets
• ACTION: Angelos to make a motion on Loomio (Done)
• Motion open on Loomio: https://www.loomio.com/p/26dMeO4A/motion-to-transfer-of-geoext-org-domain-to-osgeo

Registration of a Zenodo group for the OSGeo Foundation

• https://lists.osgeo.org/pipermail/board/2024-December/013592.html
• Relevant to OSGeo. Zenodo has been used in FOSS4G Belem.
• The board agrees to proceed.
• ACTION: Angelos to make a motion on Loomio (Done)
• Motion open on Loomio: https://www.loomio.com/p/ghmxkQSN/motion-to-approve-registration-of-a-zenodo-group-for-the-osgeo-foundation

Travel Grant Funding Request for FOSS4G 2025

• https://lists.osgeo.org/pipermail/board/2024-December/013595.html
• To be discussed during the budget discussion
• ACTION: Angelos to add this request to the budget wiki page (Done)

Request for funding the GeoStyler Code Sprint 2025

• https://lists.osgeo.org/pipermail/board/2024-December/013598.html
• To be discussed during the budget discussion
• ACTION: Angelos to add this request to the budget wiki page (Done)

Reduce number of members with "owner" role in OSGeo GitHub organization

• https://trac.osgeo.org/osgeo/ticket/3298
• At time there are former OSGeo members with full access to everything (including deletion of the entire OSGeo GitHub organization)
• The board agrees to review the list, establish criteria and provide feedback to SAC
• GitHub teams can be also used.
• ACTION: All to review the list and make a policy draft

5 mins OSGeo pitch in different languages

• ACTION: Angelos to share the OSGeo presentation with Joanna (Done)
• https://docs.google.com/presentation/d/1Ve5ZI0HzY7CBqeq3gVI9fTTBsV4_I0C6RbTUAdCUsBc/edit?usp=sharing

OSGeo Website Workplan

• To be discussed at the budget meeting

Actions

• See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

• no log, Jitsi meeting

Next meeting

• Board Meeting 2025-01-28