FOSS4G 2017 Booth

Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.

Event Contacts: TBD

Event contact

Marc Vloemans

Guido Stein

Floor Plan

As always on FOSS4G OSGeo has a booth Booth location to be determined

• Looking to pool area with neighbours to create a good hangout area
• plan to be added

e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg

e.g. Wall facing the stairs for screen/banner Corner: flyer-console

OSGeo Meetings and Events

The following events are not directly taking place at the booth, but require coordinated OSGeo participation.

Monday 8/14

Face_to_Face_Meeting_Boston_2017

- time: 18:00 - venue: Pending (Guido is scoping a suitable venue - outdoor restaurant or boardroom with takeout) - contact: Helena Mitasova

Tuesday 8/15

B2B Session:

- time: 17:00 - venue: - We should have an OSGeo board member present to discuss our goals, celebrate partners and sponsors

Harpoon Brewery:

- While we can accept any opportunity to speak, we are focusing on the icebreaker on Wednesday

Wednesday 8/16

OSGeo Breakfast Meeting:

- time: 7:00 proposed - venue: TBD (breakfast meeting) - A chance for sponsors and OSGeo leadership (Board of Directors) to chat. - A wednesday breakfast, a chance to connect, listen and organize with sponsors. - original: "Sponsor Information Exchange Event: with Board of Directors following annual OSGeo International Conference

Icebreaker - Wednesday August 16th (Maria)

- time: 18:00 - venue: Conference Venue - contact: Maria

Sponsor Networking Event:

• original: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference
• proposed: Combining forces with the "Icebreaker" above, taking the opportunity to introduce/thank OSGeo sponsors and direct attendees to their respective booths.

Thursday 8/17

Gala

- time: 19:00 - venue: new england aquarium - no special participation identified

Friday 8/18

Annual General Meeting 2017

- Friday: City View 1, seats 350 people, 90 min time block. - Contact: Helena Mitasova

Saturday 8/19

Website Training

- venue: code sprint - contact: Jeffrey Johnson

Booth Structure

• Depending on actual location of sockets

Booth Size

X m x X m

Booth Volunteers

Individuals:

• Marc Vloemans
• Helena Mitasova
• Anna Petrasova
• Vaclav Petras
• Jody Garnett
• Maria Brovelli
• Add your name

We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:

• NCState GeoForAll Lab - Vaclav Petras
• GeoServer Project

Schedule

WTC Boston

Day	Hours
Wednesday August 15	00:00-00:00	possible setup.
Thursday August 16	00:00-00:00	Regular hours, sessions running, happy hour etc.
Friday August 17	00:00-00:00	Regular hours, sessions running, happy hour etc.
	17:30-18:00	Move out

conference program: http://2017.foss4g.org/

Equipment

Possible needs (revise based on exhibitor pack from conference):

• Poster?
• Flyer console (to be bought)
• laptops/monitors?
• 1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
• screen? wired internet?
• GeoForAll: tangible Landscape if space allows?
• Please note: per july 2017 a new logo design and collateral update is under way

Printings:

• Stickers to be printed
• OSGEo Flyer(s) to be printed
• Banners to be printed locally:
  • Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
  • Suggest both: OSGeo_popup and OSGeo_popup2
  • Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
• Brochure:
  • Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
  • Current: Tri-folded handout, minimal branding
  • New brochure to be printed locally - pending rebranding
  • I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
• Table runner
  • Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
  • If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed
  • Please check with printer if PDF or SVG file format required
• CD Live disk/stick (latest version?)
  • http://svn.osgeo.org/osgeo/marketing/disk/
  • Per FOSS4G 2016 this was 10.0 version, we now have 10.5
  • Stick minumum memory: ?
  • Logo to be printed on it.
  • Amount: ?? (50% self-starting)
• Geo4all labs materials?
  • Ask labs to provide flyers highlighting education and research programs
  • Where to send them and how many? Volunteer for a booth timeslot and bring your own.
• Project information sheets
  • Work with rebranding templates and OSGeo Live for contents
  • Where to send them and how many? Volunteer for a booth timeslot and bring your own.

Booth Presentations & Activities

Booth activities

• not much space for presentations, perhaps rent a screen?

Booth communication:

• marketplace/message board (post-its and Header-sticker)

Booth Self-Running Presentations

Review in case of updates or additions

• place visible links to slides or videos here
• OSGeo Live overview presentation

Other Considerations

• Good reading: Running Conference Booths
• Operate OSGeo Booth

Day	Hours	What	Booth Team (2-3/slot)	Special activity
Wednesday August 24	8:30-8:45	Move in / Set up	Marc