FOSS4G 2017 Booth

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Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.

Event Contacts: TBD

Event contact

Marc Vloemans

Guido Stein

Floor Plan

As always on FOSS4G OSGeo has a booth Booth location to be determined

  • Looking to pool area with neighbours to create a good hangout area
  • plan to be added

e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg

e.g. Wall facing the stairs for screen/banner Corner: flyer-console

Booth Structure

  • Depending on actual location of sockets

Booth Size

X m x X m

Booth Volunteers

Individuals:

We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:

Schedule

WTC Boston

Day Hours
Wednesday August 15 00:00-00:00 possible setup.
Thursday August 16 00:00-00:00 Regular hours, sessions running, happy hour etc.
Friday August 17 00:00-00:00 Regular hours, sessions running, happy hour etc.
17:30-18:00 Move out

conference program: http://2017.foss4g.org/

Signup Schedule

Equipment

Possible needs (revise based on exhibitor pack from conference):

  • Poster?
  • Flyer console (to be bought)
  • laptops/monitors?
  • 1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
  • screen? wired internet?
  • GeoForAll: tangible Landscape if space allows?
  • Please note: per july 2017 a new logo design and collateral update is under way

Printings:

  • Stickers to be printed
  • OSGEo Flyer(s) to be printed
  • Banners to be printed locally:
    • Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
    • Suggest both: OSGeo_popup and OSGeo_popup2
    • Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
  • Brochure:
    • Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
    • Current: Tri-folded handout, minimal branding
    • New brochure to be printed locally - pending rebranding
    • I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
  • Table runner
  • CD Live disk/stick (latest version?)
  • Geo4all labs materials?
    • Ask labs to provide flyers highlighting education and research programs
    • Where to send them and how many? Volunteer for a booth timeslot and bring your own.
  • Project information sheets
    • Work with rebranding templates and OSGeo Live for contents
    • Where to send them and how many? Volunteer for a booth timeslot and bring your own.

Booth Presentations & Activities

Booth activities

  • not much space for presentations, perhaps rent a screen?

Booth communication:

  • marketplace/message board (post-its and Header-sticker)

Booth Self-Running Presentations

Review in case of updates or additions

  • place visible links to slides or videos here
  • OSGeo Live overview presentation

Other Considerations

OSGeo Meetings and Events

The following events are not directly taking place at the booth, but require coordinated OSGeo participation.

Monday 8/14

Face_to_Face_Meeting_Boston_2017

  • time: 18:00
  • venue: Pending (Guido is scoping a suitable venue - outdoor restaurant or boardroom with takeout)
  • contact: Helena Mitasova

Tuesday 8/15

B2B Session:

  • time: 17:00
  • venue:
  • contact: Maria Antonia Brovelli
  • Maria attending as our representative to discuss our goals, celebrate partners and sponsors

Harpoon Brewery:

  • While we can accept any opportunity to speak, we are focusing on the icebreaker on Wednesday

Wednesday 8/16

OSGeo Breakfast Meeting - Wednesday August 16th (Maria)

  • time: 7:00 proposed
  • venue: TBD (breakfast meeting)
  • contact: Maria
  • A chance for sponsors and OSGeo leadership (Board of Directors) to chat.
  • A wednesday breakfast, a chance to connect, listen and organize with sponsors.
  • original: "Sponsor Information Exchange Event: with Board of Directors following annual OSGeo International Conference

Icebreaker - Wednesday August 16th (Maria)

  • time: 18:00
  • venue: Conference Venue
  • contact: Maria
  • original: "Sponsor Networking Event: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference"

Thursday 8/17

Gala

  • time: 19:00
  • venue: new england aquarium
  • no special participation identified

Friday 8/18

Annual General Meeting 2017

  • Friday: City View 1, seats 350 people, 90 min time block.
  • Contact: Helena Mitasova

Saturday 8/19

Website Training

  • venue: code sprint
  • contact: Jeffrey Johnson
Day Hours What Booth Team (2-3/slot) Special activity
Wednesday August 24 8:30-8:45 Move in / Set up Marc
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