FOSS4G2008 Lessons Learned

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This page is a collection of information, comments, and suggestions, based on the planning, organizing, and hosting of the FOSS4G 2008 conference. The intent is to provide a resource that can be used by organizers of future FOSS4G conferences. This is not a forum for conference attendees to comment on the conference. Use FOSS4G2008_Comments for that.

Workshops and Labs

Communication with Instructors

Instructors should be *forced* onto the workshop-dev mail list - at 2008, some instructors did not join the list and were a bit incommunicado

Presentations

Call for Papers

Academic track

The call for papers did not include a request for number of words. This lead to some minimalistic, say useless, abstracts for the proceedings. A reasonable abstract and 3 keywords will also help to categorise the submissions more easily for the individual sessions.

Suggestions for 2009:

• abstract number of words (300-500 words + 3 key references)
• request 3 keywords

General track

• abstract number of words (150-300 words + optionally 3 key references)
• request 3 keywords

Program handouts etc

• convenient small flyer, nice to carry around
• presenter names would be desired (small font)

Conference website software

For the first time, OSGeo is making use of the Open Conference Systems (OCS) software to 'manage' a FOSS4G conference.

• See FOSS4G2008_Site_Upgrade
• and FOSS4G2008_Committee_Issues#OCS_website_management
• Limitations (to be fixed for 2009):
  • No list of participants easily extractable
  • No online session navigation (as supported Indico, see www.foss4g2006.org)