Board Meeting 2007 03 23

This board meeting has been scheduled for the 23rd of March at 15:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.

Communication will use the new Conference Call facilities.

Agenda

• Appoint meeting secretary
• Review and approve Twenty Fifth Board Meeting minutes
• Consider VisCom Budget 2007 (if updated)
• Consider ka-map for OSGeo hosting, SAC willing.
• Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
• Approve Proposed Board Election Procedure.
• Approve Membership Process.
• Review rough cash flow summaries (Tyler)
• Open Technology conference - general discussion (Tyler and others)
• Brief discussion about invite from Promote GIS (Tyler)
• FOSS4G contract update (Tyler)
• Insurance update (Tyler)

Minutes

• Appoint meeting secretary
  • Present: Jo, Tyler, Venka, Frank, Chris, Markus, Dave
  • Tyler secretary

• Review and approve Twenty Fifth Board Meeting minutes
  • Dave moved, second Frank, all in favour

• Consider VisCom Budget 2007 (if updated)
  • Not updated, skipping

• Consider ka-map for OSGeo hosting, SAC willing.
  • As an informal project only using hosting services, but also considering applying to incubation
  • Board discussing that ka-map fits general goals
  • Reviewing the general idea of hosting indirectly
  • Dave moved, second Frank, all in favour
  • Left to SAC to decide

• Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
  • Discussing tracking role of position
  • Many tasks Tyler is already doing
  • Frank moved, Jo second, all in favour
  • TODO: Tyler - summary of Secretary position responsibilities - see standard roles from other groups
  • TODO: Tyler - let Rich know about change

• Approve Proposed Board Election Procedure.
  • discussing some of the issues around timing as in talk page comments
  • Frank moved, Chris second, all in favour

• Approve Membership Process.
  • Renamed page to "New Membership Process"
  • Also discussing how many new members to add, as discussed on mailing list
  • Further revisions can be made and improved and incorporated into bylaws at a later date
  • Changing "criteria" to "positive attributes"
  • Frank moved, Jo second, all in favour

• Adopt Chief Returning Officer.
  • Minor change to "removing members"
  • Frank moved, Dave second, all in favour

• Appoint Chief Returning Officer.
  • Frank suggests Tyler as CRO
  • Frank moved, Chris second, all in favour

• Task CRO to start with Charter Membership election process
  • Some discussion about next steps
  • Frank moved, Dave second, all in favour

• Review rough cash flow summaries (Tyler)
  • Reviewed docs and discussed particulars

• Open Technology conference - general discussion (Tyler and others)
  • Tyler and Chris gave brief overview of events and contacts made
  • Significant movement at higher levels in US Gov., still need lots of more time before lower levels know how to implement/adopt open source solutions
  • Strong OSGeo member showing at the event

• Brief discussion about invite from Promote GIS (Tyler)
  • Discussed role and scope of the organisation
  • Question about who are their sponsors and partners
  • Tyler to pursue participation at professional level, not on behalf of OSGeo in particular but to represent our OSS interests and projects where possible
  • Potential overlap with groups like Kids GIS and EOGeo, will point them to those groups

• FOSS4G contract update (Tyler)
  • Trying to find middle ground to large, complex legal contract and simple contract to get conference management company going.
  • TODO: Tyler discuss further with Porter re: any particular contract concerns from consultant, then circulate for discussion and sign

• Insurance update (Tyler)
  • Preliminary quotes received and being reviewed

• Close meeting
  • Jo moved, Frank seconded, all in favour