FOSS4G 2017 Booth

Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.

Event Contacts: TBD

Event contact

Marc Vloemans

Guido Stein

Floor Plan

As always on FOSS4G OSGeo has a booth Booth location to be determined

Looking to pool area with neighbours to create a good hangout area
plan to be added

e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg

e.g. Wall facing the stairs for screen/banner Corner: flyer-console

Booth Structure

Depending on actual location of sockets

Booth Size

X m x X m

Booth Volunteers

Individuals:

We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:

NCState GeoForAll Lab - Vaclav Petras
GeoServer Project

Schedule

WTC Boston

Day	Hours
Wednesday August 15	00:00-00:00	possible setup.
Thursday August 16	00:00-00:00	Regular hours, sessions running, happy hour etc.
Friday August 17	00:00-00:00	Regular hours, sessions running, happy hour etc.
	17:30-18:00	Move out

conference program: http://2017.foss4g.org/

Signup Schedule

Equipment

Possible needs (revise based on exhibitor pack from conference):

Poster?
Flyer console (to be bought)
laptops/monitors?
1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
screen? wired internet?
GeoForAll: tangible Landscape if space allows?
Please note: per july 2017 a new logo design and collateral update is under way

Printings:

Stickers to be printed
OSGEo Flyer(s) to be printed
Banners to be printed locally:
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- Suggest both: OSGeo_popup and OSGeo_popup2
- Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
Brochure:
- Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
- Current: Tri-folded handout, minimal branding
- New brochure to be printed locally - pending rebranding
- I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
Table runner
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed
- Please check with printer if PDF or SVG file format required
CD Live disk/stick (latest version?)
- http://svn.osgeo.org/osgeo/marketing/disk/
- Per FOSS4G 2016 this was 10.0 version, we now have 10.5
- Stick minumum memory: ?
- Logo to be printed on it.
- Amount: ?? (50% self-starting)
Geo4all labs materials?
- Ask labs to provide flyers highlighting education and research programs
- Where to send them and how many? Volunteer for a booth timeslot and bring your own.
Project information sheets
- Work with rebranding templates and OSGeo Live for contents
- Where to send them and how many? Volunteer for a booth timeslot and bring your own.

Booth Presentations & Activities

Booth activities

not much space for presentations, perhaps rent a screen?

Booth communication:

marketplace/message board (post-its and Header-sticker)

Booth Self-Running Presentations

Review in case of updates or additions

place visible links to slides or videos here
OSGeo Live overview presentation

Networking Events

The following events are not directly taking place at the booth, but require coordinated OSGeo participation.

Icebreaker - Wednesday August 16th (Maria) - conference Venue

Sponsor Networking Event:

original: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference
proposed: Combining forces with the "Icebreaker" above, taking the opportunity to introduce/thank OSGeo sponsors and direct attendees to their respective booths.

Sponsor Information Exchange Event:

A chance for sponsors and OSGeo leadership (Board of Directors, project chairs) to chat.
proposed: A wednesday breakfast, a chance to connect, listen and organize with sponsors.
original: Information Exchange meeting with Board of Directors following annual OSGeo International Conference

OSGeo Meetings:

Face_to_Face_Meeting_Boston_2017 - Monday 18:00, Guido is scoping a suitable venue.
Annual General Meeting 2017

Other Considerations

Good reading: Running Conference Booths
Operate OSGeo Booth

Day	Hours	What	Booth Team (2-3/slot)	Special activity
Wednesday August 24	8:30-8:45	Move in / Set up	Marc