Difference between revisions of "Board Meeting 2018-02-01"

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* Approve previous F2V [[Board Meeting 2018-01-17|meeting]] minutes
 
* Approve previous F2V [[Board Meeting 2018-01-17|meeting]] minutes
 
* Discussion of meetings schedule (frequency). Currently we meet on the first Thursday of the month, additional breakout face-to-video or face-to-face meetings as required.
 
* Discussion of meetings schedule (frequency). Currently we meet on the first Thursday of the month, additional breakout face-to-video or face-to-face meetings as required.
 +
** Motion to meet at 15 UTC instead of 14 UTC (discussed at the end of last meeting with some members)
 
* FOSS4G vision by Board (video streaming, etc)
 
* FOSS4G vision by Board (video streaming, etc)
 
* (done) Renew mandate for GSoC 2018 admin team ([https://lists.osgeo.org/pipermail/board/2018-January/011130.html thread]).
 
* (done) Renew mandate for GSoC 2018 admin team ([https://lists.osgeo.org/pipermail/board/2018-January/011130.html thread]).
Line 21: Line 22:
 
* Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March ([https://lists.osgeo.org/pipermail/tosprint/2017-September/000693.html thread])
 
* Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March ([https://lists.osgeo.org/pipermail/tosprint/2017-September/000693.html thread])
 
* Coordination and planning [[Face to Face Meeting Bonn 2018]]
 
* Coordination and planning [[Face to Face Meeting Bonn 2018]]
−
* Update on [[Video Committee]]
+
* Update on [[Video Committee]]  
 +
** https://wiki.osgeo.org/wiki/Video_Committee / contact to c3voc, ToDo AE send Mail to participate
 
* ...
 
* ...
  
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==== Appoint meeting chair, meeting scribe/secretary ====
 
==== Appoint meeting chair, meeting scribe/secretary ====
  
−
* Attending:  
+
* Attending: Jody, Angelos, Maria A., Astrid, Vasile, Jeff, Helena
−
* Presiding:  
+
* Guests: Mario, Strk, Vicky, Madi
−
* Scribing:
+
* Presiding: Jody
 +
* Scribing: Astrid
  
 
=== Actions ===
 
=== Actions ===
  
−
* tbd
+
* ACTION: Approve meeting minutes and vote on loomio [DONE]
 +
** Approve previous [[Board Meeting 2017-12-07|meeting]] minutes
 +
** Approve previous F2V [[Board Meeting 2017-12-23|meeting]] minutes
 +
** Approve previous F2V [[Board Meeting 2018-01-17|meeting]] minutes
 +
* ACTION Astrid please create a motion on loomio: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?
 +
** [DONE] https://www.loomio.org/p/CqxuP2Uf/change-monthly-irc-meeting-timeslot
 +
* [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn
 +
* Sponsoring
 +
** [ACTION] UN Committee Maria B voluteers
 +
** [ACTION] FOSS4G - no sponsorship packages avaialble on the website
 +
** [ACTION] Conference Committee - for travel grant program
 +
** [ACTION] Jody will communicate via email, plan is to encourage committees
 +
* [Action] Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.
 +
* [Action] See GvSIG
 +
* Discuss alternative to dropbox via email
 +
* [ACTION] GEOS ask temporary sysadmin (Martin Spott) to figure out why services are so slow
 +
* [ACTION] Relationship AGU: Jeff will send the MoU for review to the board
 +
* Apply for Budget for Member meeting: no budget yet [ACTION] Astrid will write a mail to discuss the budget
  
 
=== Motions  ===
 
=== Motions  ===
  
 
MOT1: Approve board meeting minutes 2017-12-07.
 
MOT1: Approve board meeting minutes 2017-12-07.
−
* Motion by ...
+
* Motion by Angelos
−
* Seconded by ...
+
* Seconded by Vasilis
−
* Approve:  
+
* Approve: Maria A.
 
* Abstain:
 
* Abstain:
 
* Block:
 
* Block:
 
* Moved to Loomio: https://www.loomio.org/p/meW9YsON/approve-board-meeting-minutes-2017-11-21
 
* Moved to Loomio: https://www.loomio.org/p/meW9YsON/approve-board-meeting-minutes-2017-11-21
 +
* [ACTION] please review and vote and have a look at action items and take action items to email.
 +
** Approve previous [[Board Meeting 2017-12-07|meeting]] minutes
 +
** Approve previous F2V [[Board Meeting 2017-12-23|meeting]] minutes
 +
** Approve previous F2V [[Board Meeting 2018-01-17|meeting]] minutes
 +
 +
MOT: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?
 +
* Astrid will take this motion to loomio for electronic voting
 +
 +
MOT2: Motion to approve the request Madi: GSoC team provide the funding (500USD) for another event
 +
* Motion by Angelos
 +
* Seconded by Astrid
 +
* Approve: Maria, Helena, Astrid, Angelos, Jody
 +
* Abstain: Jeff as GSC Admin
 +
* Block: -
 +
* Moved to Loomio: not needed
 +
 +
 +
MOT3: next meeting March 1st
 +
* Motion by Jody
 +
* Seconded by Astrid
 +
* Approve: Maria, Helena, Astrid, Angelos, Jody
 +
* Abstain: Jeff as GSC Admin
 +
* Block: -
 +
* Moved to Loomio: not needed
 +
 +
== Topics ==
 +
 +
=== FOSS4G vision by Board ===
 +
* (video streaming, etc)
 +
 +
=== TIB as Partner ===
 +
* Wourl be great to add TIB as OSGeo Partner, new page on new Webside
 +
* [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn
 +
 +
 +
=== Renew mandate for GSoC 2018 admin team ===
 +
* (done) Renew mandate for GSoC 2018 admin team ([https://lists.osgeo.org/pipermail/board/2018-January/011130.html thread]).
 +
 +
=== Review/revise sponsors program for 2018 ===
 +
* Status: sponsorship 2018 is live, news posts can be made
 +
** https://www.osgeo.org/about/how-to-become-a-sponsor/
 +
** https://www.osgeo.org/sponsors/
 +
Reach out to:
 +
* [ACTION] UN Committee Maria voluteers
 +
* [ACTION] FOSS4G - no sponsorship packages avaialble on the website
 +
* [ACTION] Conference Committee - for travel grant program
 +
* [ACTION] Jody will communicate via email, plan is to encourage committees
 +
 +
 +
 +
=== Review action items from previous [[Board Meeting 2017-12-07|meeting]] ===
 +
* bank account will be done in Bonn, Angelos and Michael are still in discussion, Astrid can help
 +
* [DONE] Astrid: blogpost / news_item announcing new executive officers
 +
* All book travel/accommodation for f2f meeting and send details to treasurer for reimbursement.
 +
* Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.
 +
 +
 +
 +
=== Confirm/update process for projects to get signing certificate(s) through SAC ===
 +
* (GRASS needs one for MacOSX), see 2015 [https://lists.osgeo.org/pipermail/board/2015-October/008514.html motion]
 +
* SAC will "authorize" GRASS team to contact treasurer@osgeo.org who has credentials.
 +
* Michael has the credentials
 +
 +
=== Project reviews GvSIG  ===
 +
* presented by Mario Carrera (mcarrera) new Chair
 +
* GvSIG Report 2017 https://wiki.osgeo.org/wiki/GvSIG_Report_2017
 +
* release plan: 2.4 final version this month, and the 2.5 one after September
 +
* [ACTION] please update the osgeo branding http://www.gvsig.com (has the old logo)
 +
* [ACTION] And can the gvSig Assoication add their remaining projects to the OSGeo website (see list here https://www.osgeo.org/partners/gvsig-association/ )
 +
* GvSIG had the TSC mailing list in Joinup but they deleted the mailing lists from there without informing us (including developers mailing list)
 +
* [ACTION] apply for mailing lists at OSGeo - Mario will open a ticket
 +
* sponsorship of gvSig association "donate" button http://www.gvsig.com/en/web/guest/contribution. Notice from Jody:  If you do set up a larger sponsorship program, or if sponsors can support gvSig events. Please let them know about being cross listed on the osgeo sponsors website.
 +
 +
 +
=== Discuss alternative to dropbox ===
 +
* discussion is moved to email
 +
* [ACTION] find alternative
 +
 +
=== Project reviews GEOS ===
 +
* report nby strk
 +
* not much to say, development is slow, some contributions go some new come (cvvergara)
 +
* still lack a logo but hadn't found the time to organize students to help with that https://www.osgeo.org/projects/geos/
 +
* still track JTS
 +
* experiment of managing code under Gitea so far didn't raise any major issue
 +
* trac/gitea/git interaction is smooth (except for annoyingly slow services) - help of OSGeo could be: making the infrastructure faster
 +
* there are no PSC meetings - instead: if anything major needs to be decided a motion is started ont hthe mailing list
 +
* geos-devel is active
 +
* team is in the process of upgrading the code to more modern c++
 +
* [ACTION] ask temporary sysadmin (Martin Spott) to figure out why services are so slow
 +
 +
=== 10. GSOC renew mandiate ===
 +
* I just wanted to follow up on this and inform you about the outcome. For FOSDEM 2018, 2 students applied to the grant. The conveners assigned the
 +
[16:07] <kalxas> grant to one student. Meanwhile the other student withdrew his submission.
 +
[16:07] <kalxas> After that, also the student that had been assigned the grant had to
 +
[16:07] <kalxas> withdraw the submission for personal reason. Eventually the grant was not
 +
[16:07] <kalxas> assigned. I assume we can consider this amount (500USD) to sum up to the 3k
 +
[16:07] <mcarrera> Bye!
 +
[16:07] <kalxas> budget that we have been assigned, and assign the grant to another GSoC
 +
[16:07] --> tomkralidis (~tomkralid@osgeo/member/tomkralidis) hat diesen Kanal betreten.
 +
[16:07] <kalxas> student when the request comes for another event?
 +
[16:07] <jive[m]> kalxas: you have the floor
 +
 +
=== Relationship with AGU & possible MoU ===
 +
* [https://lists.osgeo.org/pipermail/board/2017-November/010871.html thread])
 +
* Peter Löwe and Jeff wrote along introduction to AGU team before christmas 2017 and they responded in january 2018
 +
* Peter Löwe and Jeff are now working on the MoU draft
 +
* [ACTION] Jeff will send the MoU for review to the board
 +
 +
=== F2F Meeting Bonn ===
 +
* Coordination and planning [[Face to Face Meeting Bonn 2018]]
 +
* Astrid can open the doors on Saturday 13:00 UTC or 14:00 UTC
 +
 +
=== Member meeting ===
 +
* Meeting is planned for Bonn Monday 19.3. in basecamp
 +
* https://wiki.osgeo.org/wiki/Member_Meeting_Bonn_2018
 +
* no budget yet [ACTION] Astrid will write a mail to discuss the budget
 +
* Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March ([https://lists.osgeo.org/pipermail/tosprint/2017-September/000693.html thread])
 +
 +
== Topics not discussed during the meeting ==
 +
* Update on [[Video Committee]]
 +
** https://wiki.osgeo.org/wiki/Video_Committee / contact to c3voc, ToDo AE send Mail to participate
 +
 +
  
 
=== IRC Log ===
 
=== IRC Log ===

Latest revision as of 02:19, 1 March 2018

This board meeting is scheduled for 1 Feb 2018 (first Thursday of each month) at [1] through IRC and follow up voting on Loomio.

Agenda

Current items

  • roll call
  • appoint meeting chair, meeting scribe/secretary
  • Approve previous meeting minutes
  • Approve previous F2V meeting minutes
  • Approve previous F2V meeting minutes
  • Discussion of meetings schedule (frequency). Currently we meet on the first Thursday of the month, additional breakout face-to-video or face-to-face meetings as required.
    • Motion to meet at 15 UTC instead of 14 UTC (discussed at the end of last meeting with some members)
  • FOSS4G vision by Board (video streaming, etc)
  • (done) Renew mandate for GSoC 2018 admin team (thread).
  • Review/revise sponsors program for 2018
  • Review action items from previous meeting
  • Confirm/update process for projects to get signing certificate(s) through SAC (GRASS needs one for MacOSX), see 2015 motion
  • Project reviews (gvSIG)
  • Discuss alternative to dropbox
  • Relationship with AGU & possible MoU (thread)
  • Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)
  • Coordination and planning Face to Face Meeting Bonn 2018
  • Update on Video Committee
  • ...

Minutes

Appoint meeting chair, meeting scribe/secretary

  • Attending: Jody, Angelos, Maria A., Astrid, Vasile, Jeff, Helena
  • Guests: Mario, Strk, Vicky, Madi
  • Presiding: Jody
  • Scribing: Astrid

Actions

  • ACTION: Approve meeting minutes and vote on loomio [DONE]
    • Approve previous meeting minutes
    • Approve previous F2V meeting minutes
    • Approve previous F2V meeting minutes
  • ACTION Astrid please create a motion on loomio: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?
  • [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn
  • Sponsoring
    • [ACTION] UN Committee Maria B voluteers
    • [ACTION] FOSS4G - no sponsorship packages avaialble on the website
    • [ACTION] Conference Committee - for travel grant program
    • [ACTION] Jody will communicate via email, plan is to encourage committees
  • [Action] Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.
  • [Action] See GvSIG
  • Discuss alternative to dropbox via email
  • [ACTION] GEOS ask temporary sysadmin (Martin Spott) to figure out why services are so slow
  • [ACTION] Relationship AGU: Jeff will send the MoU for review to the board
  • Apply for Budget for Member meeting: no budget yet [ACTION] Astrid will write a mail to discuss the budget

Motions

MOT1: Approve board meeting minutes 2017-12-07.

MOT: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?

  • Astrid will take this motion to loomio for electronic voting

MOT2: Motion to approve the request Madi: GSoC team provide the funding (500USD) for another event

  • Motion by Angelos
  • Seconded by Astrid
  • Approve: Maria, Helena, Astrid, Angelos, Jody
  • Abstain: Jeff as GSC Admin
  • Block: -
  • Moved to Loomio: not needed


MOT3: next meeting March 1st

  • Motion by Jody
  • Seconded by Astrid
  • Approve: Maria, Helena, Astrid, Angelos, Jody
  • Abstain: Jeff as GSC Admin
  • Block: -
  • Moved to Loomio: not needed

Topics

FOSS4G vision by Board

  • (video streaming, etc)

TIB as Partner

  • Wourl be great to add TIB as OSGeo Partner, new page on new Webside
  • [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn


Renew mandate for GSoC 2018 admin team

  • (done) Renew mandate for GSoC 2018 admin team (thread).

Review/revise sponsors program for 2018

Reach out to:

  • [ACTION] UN Committee Maria voluteers
  • [ACTION] FOSS4G - no sponsorship packages avaialble on the website
  • [ACTION] Conference Committee - for travel grant program
  • [ACTION] Jody will communicate via email, plan is to encourage committees


Review action items from previous meeting

  • bank account will be done in Bonn, Angelos and Michael are still in discussion, Astrid can help
  • [DONE] Astrid: blogpost / news_item announcing new executive officers
  • All book travel/accommodation for f2f meeting and send details to treasurer for reimbursement.
  • Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.


Confirm/update process for projects to get signing certificate(s) through SAC

  • (GRASS needs one for MacOSX), see 2015 motion
  • SAC will "authorize" GRASS team to contact treasurer@osgeo.org who has credentials.
  • Michael has the credentials

Project reviews GvSIG

  • presented by Mario Carrera (mcarrera) new Chair
  • GvSIG Report 2017 https://wiki.osgeo.org/wiki/GvSIG_Report_2017
  • release plan: 2.4 final version this month, and the 2.5 one after September
  • [ACTION] please update the osgeo branding http://www.gvsig.com (has the old logo)
  • [ACTION] And can the gvSig Assoication add their remaining projects to the OSGeo website (see list here https://www.osgeo.org/partners/gvsig-association/ )
  • GvSIG had the TSC mailing list in Joinup but they deleted the mailing lists from there without informing us (including developers mailing list)
  • [ACTION] apply for mailing lists at OSGeo - Mario will open a ticket
  • sponsorship of gvSig association "donate" button http://www.gvsig.com/en/web/guest/contribution. Notice from Jody: If you do set up a larger sponsorship program, or if sponsors can support gvSig events. Please let them know about being cross listed on the osgeo sponsors website.


Discuss alternative to dropbox

  • discussion is moved to email
  • [ACTION] find alternative

Project reviews GEOS

  • report nby strk
  • not much to say, development is slow, some contributions go some new come (cvvergara)
  • still lack a logo but hadn't found the time to organize students to help with that https://www.osgeo.org/projects/geos/
  • still track JTS
  • experiment of managing code under Gitea so far didn't raise any major issue
  • trac/gitea/git interaction is smooth (except for annoyingly slow services) - help of OSGeo could be: making the infrastructure faster
  • there are no PSC meetings - instead: if anything major needs to be decided a motion is started ont hthe mailing list
  • geos-devel is active
  • team is in the process of upgrading the code to more modern c++
  • [ACTION] ask temporary sysadmin (Martin Spott) to figure out why services are so slow

10. GSOC renew mandiate

  • I just wanted to follow up on this and inform you about the outcome. For FOSDEM 2018, 2 students applied to the grant. The conveners assigned the

[16:07] <kalxas> grant to one student. Meanwhile the other student withdrew his submission. [16:07] <kalxas> After that, also the student that had been assigned the grant had to [16:07] <kalxas> withdraw the submission for personal reason. Eventually the grant was not [16:07] <kalxas> assigned. I assume we can consider this amount (500USD) to sum up to the 3k [16:07] <mcarrera> Bye! [16:07] <kalxas> budget that we have been assigned, and assign the grant to another GSoC [16:07] --> tomkralidis (~tomkralid@osgeo/member/tomkralidis) hat diesen Kanal betreten. [16:07] <kalxas> student when the request comes for another event? [16:07] <jive[m]> kalxas: you have the floor

Relationship with AGU & possible MoU

  • thread)
  • Peter Löwe and Jeff wrote along introduction to AGU team before christmas 2017 and they responded in january 2018
  • Peter Löwe and Jeff are now working on the MoU draft
  • [ACTION] Jeff will send the MoU for review to the board

F2F Meeting Bonn

Member meeting

Topics not discussed during the meeting


IRC Log

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