Board Meeting 2018-02-01

This board meeting is scheduled for 1 Feb 2018 (first Thursday of each month) at [1] through IRC and follow up voting on Loomio.

Agenda

Current items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Approve previous meeting minutes
• Approve previous F2V meeting minutes
• Approve previous F2V meeting minutes
• Discussion of meetings schedule (frequency). Currently we meet on the first Thursday of the month, additional breakout face-to-video or face-to-face meetings as required.
  • Motion to meet at 15 UTC instead of 14 UTC (discussed at the end of last meeting with some members)
• FOSS4G vision by Board (video streaming, etc)
• (done) Renew mandate for GSoC 2018 admin team (thread).
• Review/revise sponsors program for 2018
• Review action items from previous meeting
• Confirm/update process for projects to get signing certificate(s) through SAC (GRASS needs one for MacOSX), see 2015 motion
• Project reviews (gvSIG)
• Discuss alternative to dropbox
• Relationship with AGU & possible MoU (thread)
• Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)
• Coordination and planning Face to Face Meeting Bonn 2018
• Update on Video Committee
  • https://wiki.osgeo.org/wiki/Video_Committee / contact to c3voc, ToDo AE send Mail to participate
• ...

Minutes

Appoint meeting chair, meeting scribe/secretary

• Attending: Jody, Angelos, Maria A., Astrid, Vasile, Jeff, Helena
• Guests: Mario, Strk, Vicky, Madi
• Presiding: Jody
• Scribing: Astrid

Actions

• ACTION: Approve meeting minutes and vote on loomio [DONE]
  • Approve previous meeting minutes
  • Approve previous F2V meeting minutes
  • Approve previous F2V meeting minutes
• ACTION Astrid please create a motion on loomio: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?
  • [DONE] https://www.loomio.org/p/CqxuP2Uf/change-monthly-irc-meeting-timeslot
• [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn
• Sponsoring
  • [ACTION] UN Committee Maria B voluteers
  • [ACTION] FOSS4G - no sponsorship packages avaialble on the website
  • [ACTION] Conference Committee - for travel grant program
  • [ACTION] Jody will communicate via email, plan is to encourage committees
• [Action] Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.
• [Action] See GvSIG
• Discuss alternative to dropbox via email
• [ACTION] GEOS ask temporary sysadmin (Martin Spott) to figure out why services are so slow
• [ACTION] Relationship AGU: Jeff will send the MoU for review to the board
• Apply for Budget for Member meeting: no budget yet [ACTION] Astrid will write a mail to discuss the budget

Motions

MOT1: Approve board meeting minutes 2017-12-07.

• Motion by Angelos
• Seconded by Vasilis
• Approve: Maria A.
• Abstain:
• Block:
• Moved to Loomio: https://www.loomio.org/p/meW9YsON/approve-board-meeting-minutes-2017-11-21
• [ACTION] please review and vote and have a look at action items and take action items to email.
  • Approve previous meeting minutes
  • Approve previous F2V meeting minutes
  • Approve previous F2V meeting minutes

MOT: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?

• Astrid will take this motion to loomio for electronic voting

MOT2: Motion to approve the request Madi: GSoC team provide the funding (500USD) for another event

• Motion by Angelos
• Seconded by Astrid
• Approve: Maria, Helena, Astrid, Angelos, Jody
• Abstain: Jeff as GSC Admin
• Block: -
• Moved to Loomio: not needed

MOT3: next meeting March 1st

• Motion by Jody
• Seconded by Astrid
• Approve: Maria, Helena, Astrid, Angelos, Jody
• Abstain: Jeff as GSC Admin
• Block: -
• Moved to Loomio: not needed

Topics

FOSS4G vision by Board

• (video streaming, etc)

TIB as Partner

• Wourl be great to add TIB as OSGeo Partner, new page on new Webside
• [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn

Renew mandate for GSoC 2018 admin team

• (done) Renew mandate for GSoC 2018 admin team (thread).

Review/revise sponsors program for 2018

• Status: sponsorship 2018 is live, news posts can be made
  • https://www.osgeo.org/about/how-to-become-a-sponsor/
  • https://www.osgeo.org/sponsors/

Reach out to:

• [ACTION] UN Committee Maria voluteers
• [ACTION] FOSS4G - no sponsorship packages avaialble on the website
• [ACTION] Conference Committee - for travel grant program
• [ACTION] Jody will communicate via email, plan is to encourage committees

Review action items from previous meeting

• bank account will be done in Bonn, Angelos and Michael are still in discussion, Astrid can help
• [DONE] Astrid: blogpost / news_item announcing new executive officers
• All book travel/accommodation for f2f meeting and send details to treasurer for reimbursement.
• Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.

Confirm/update process for projects to get signing certificate(s) through SAC

• (GRASS needs one for MacOSX), see 2015 motion
• SAC will "authorize" GRASS team to contact treasurer@osgeo.org who has credentials.
• Michael has the credentials

Project reviews GvSIG

• presented by Mario Carrera (mcarrera) new Chair
• GvSIG Report 2017 https://wiki.osgeo.org/wiki/GvSIG_Report_2017
• release plan: 2.4 final version this month, and the 2.5 one after September
• [ACTION] please update the osgeo branding http://www.gvsig.com (has the old logo)
• [ACTION] And can the gvSig Assoication add their remaining projects to the OSGeo website (see list here https://www.osgeo.org/partners/gvsig-association/ )
• GvSIG had the TSC mailing list in Joinup but they deleted the mailing lists from there without informing us (including developers mailing list)
• [ACTION] apply for mailing lists at OSGeo - Mario will open a ticket
• sponsorship of gvSig association "donate" button http://www.gvsig.com/en/web/guest/contribution. Notice from Jody: If you do set up a larger sponsorship program, or if sponsors can support gvSig events. Please let them know about being cross listed on the osgeo sponsors website.

Discuss alternative to dropbox

• discussion is moved to email
• [ACTION] find alternative

Project reviews GEOS

• report nby strk
• not much to say, development is slow, some contributions go some new come (cvvergara)
• still lack a logo but hadn't found the time to organize students to help with that https://www.osgeo.org/projects/geos/
• still track JTS
• experiment of managing code under Gitea so far didn't raise any major issue
• trac/gitea/git interaction is smooth (except for annoyingly slow services) - help of OSGeo could be: making the infrastructure faster
• there are no PSC meetings - instead: if anything major needs to be decided a motion is started ont hthe mailing list
• geos-devel is active
• team is in the process of upgrading the code to more modern c++
• [ACTION] ask temporary sysadmin (Martin Spott) to figure out why services are so slow

10. GSOC renew mandiate

• I just wanted to follow up on this and inform you about the outcome. For FOSDEM 2018, 2 students applied to the grant. The conveners assigned the

[16:07] <kalxas> grant to one student. Meanwhile the other student withdrew his submission. [16:07] <kalxas> After that, also the student that had been assigned the grant had to [16:07] <kalxas> withdraw the submission for personal reason. Eventually the grant was not [16:07] <kalxas> assigned. I assume we can consider this amount (500USD) to sum up to the 3k [16:07] <mcarrera> Bye! [16:07] <kalxas> budget that we have been assigned, and assign the grant to another GSoC [16:07] --> tomkralidis (~tomkralid@osgeo/member/tomkralidis) hat diesen Kanal betreten. [16:07] <kalxas> student when the request comes for another event? [16:07] <jive[m]> kalxas: you have the floor

Relationship with AGU & possible MoU

• thread)
• Peter Löwe and Jeff wrote along introduction to AGU team before christmas 2017 and they responded in january 2018
• Peter Löwe and Jeff are now working on the MoU draft
• [ACTION] Jeff will send the MoU for review to the board

F2F Meeting Bonn

• Coordination and planning Face to Face Meeting Bonn 2018
• Astrid can open the doors on Saturday 13:00 UTC or 14:00 UTC

Member meeting

• Meeting is planned for Bonn Monday 19.3. in basecamp
• https://wiki.osgeo.org/wiki/Member_Meeting_Bonn_2018
• no budget yet [ACTION] Astrid will write a mail to discuss the budget
• Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)

Topics not discussed during the meeting

• Update on Video Committee
  • https://wiki.osgeo.org/wiki/Video_Committee / contact to c3voc, ToDo AE send Mail to participate

IRC Log

• http://irclogs.geoapt.com/osgeo/%23osgeo.2018-02-01.log