FOSS4G2011 OSGeo Booth

Placeholder for organising the OSGeo Booth at FOSS4G 2011, similar to previous year: FOSS4G2009 OSGeo Booth.

Event Contact: Tyler Mitchell...

Schedule

Official schedule on FOSS4G site posted here. All hours are flexible and not considered mandatory. Wednesday evening is the main time to target. Exhibit hall is integrated into the venue, so is never really "closed".

Summary of schedule is:

Day	Hours
Tues Sep 13th	1-5pm	Move in/set up during this time
Wed Sep 14th	9:30am-6pm	Regular hours, sessions running, etc.
	6-8pm	Exhibitor Reception
Thurs Sep 15th	9:30am-6pm	Regular hours
Fri Sep 16th	9:30am-1pm	Regular hours
	1-2:30pm	Move out

Volunteers

Sign up for an hour or so here:

• Arnulf Christl will be at the booth for 2h each day. Once we have several volunteers we should set up a time table to better coordinate.
• Robert Hollingsworth I'm available for booth time on all exhibit days. Would like to see how exhibit schedule intersects (specific) presentations and other activities when setting times.
• mpg will be attending and would be happy to do some booth duty
• Raj Singh will help man the booth and will also have some OGC material available.
• Massimo Di Stefano I'll be at the Sheraton starting from monday at noon, i can help spending 1h per day or more according on the needs.
• please add yourself

Signup Schedule

Day	Hours		Booth Team (two each slot)...
Tues Sep 13th	1-5pm	Set up - half an hour	Alex, Robert (around 3pm), Epifanio, Astrid
Wed Sep 14th	9:30-11:30am	Regular hours	...
	11:30am-2pm	Regular hours	Robert ,
	2-4pm	Regular hours	...
	4-6pm	Regular hours
	6-7pm (1 hour slot)	Exhibitor reception	Arnulf Epifanio
	7-8pm (1 hour slot)	Exhibitor reception	...
Thu Sep 15th	9:30-11:30am	Regular hours	Daniel
	11:30am-2pm	Regular hours	Robert
	2-4pm	Regular hours	Arnulf
	4-6pm	Regular hours	Epifanio
Fri Sep 16th	9:30-11:30am	Regular hours	...
	11:30-1pm	Last session	Robert
	1-2:30pm	Move out	...

Equipment

What kind of equipment should be available? How large is the booth footprint? Will internet taps be available?

Basic Booth Includes:
   8’x10’ exhibit space
   Pipe and drape, 8’ back and 3’ sides
   1 table
   2 chairs
   Wireless internet
   2 booth personnel passes

• OSGeo booth will be double-width - so 8x20' with two tables, 4 chairs.

• Volunteers should bring their own laptop if possible. Maybe have a larger desktop monitor there too. Or projector? (or JumboTron...)
• Pop-up Banner: Robert Hollingsworth shipped the banner, it is available behind the black curtain at Registration
• Consider adding 1 "discussion" pedestal table and chairs?
• Monitor rental?

Handouts

What handouts will be available, who/where will they be printed?

• Brochures, sponsorship postcards, business info cards - Tyler/Robert shipping to GITA, will be available at event registration
• Poster showing sponsors! - to be printed
• ...

Presentations

What kinds of live demonstrations or recorded examples can be played at the booth? Where can they be downloaded from or who can run them?

• If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
• OSGeo Live - Everyone is getting a DVD or USB in their bag, so either boot from media or run in a Virtual Machine.

Self-Running

Review in case of updates or additions

• OSSIMPlanet video with sound (181MB)
• GRASS historical Video from '87 - William Shatner narrates (60MB)
• Italian OSGeo chapter youtube video Can we get a full res copy of this?
• gvSIG OpenMoko youtube vid. High res copy?
• gvSIG Day's 11 Video (not too techie, but nice) gvSIG Days '07 Video.

Other Considerations

• Good reading: Running Conference Booths
• Operate OSGeo Booth