FOSS4G2008 Lessons Learned

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This page is a collection of information, comments, and suggestions, based on the planning, organizing, and hosting of the FOSS4G 2008 conference. The intent is to provide a resource that can be used by organizers of future FOSS4G conferences. This is not a forum for conference attendees to comment on the conference.

Bidding

Timetable

Money

Sponsorships

Complimentary Registrations and Volunteers

Workshop Pricing

Registration

Support For Some Attendees

Scams

Discounts

Breakdown by Country

Attendance

At the Conference

Within the Conference

Within the Code Sprint

Marketing

The Mail-out

How People Heard about FOSS4G2007

Local / Regional / International

Use Proxies

Local Marketing is Key

Web Site & Program

Lists are Important

Press Releases

Social Venues

Conference Venue

Audio-Visual

Quirks

Accommodations

Transportation

Workshops and Labs

Workshop Committee

Terminology

Call for Workshops

Timing

Format of the Call

Results of the Call

Selection Process

Ranking

Decisions

Communication with Instructors

Computers

Printed Handouts

Presentations

Submission Process

Community Ranking Process

Building Sessions

Cancellations

Posters

Wiki

Conference Evaluation

Workshop Evaluations

Onsite Staff

Program handouts etc

  • convenient small flyer, nice to carry around
  • presenter names would be desired (small font)

Conference website software

For the first time, OSGeo is making use of the Open Conference Systems (OCS) software to 'manage' a FOSS4G conference.