Difference between revisions of "FOSS4G2011 OSGeo Booth"

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== Schedule ==
 
== Schedule ==
 +
Official schedule on FOSS4G site [http://2011.foss4g.org/content/exhibit-hours-move-inout-schedule posted here].  All hours are flexible and not considered mandatory.  Wednesday evening is the main time to target.  Exhibit hall is integrated into the venue, so is never really "closed". 
 +
 +
Summary of schedule is:
 +
 
{|class=wikitable border="1"
 
{|class=wikitable border="1"
−
! Day !! Hours  
+
! Day !! Hours !!
 +
|-
 +
| Tues Sep 13th || 1-5pm || '''Move in/set up''' during this time
 
|-
 
|-
−
| Wed 14th || TBD
+
| Wed Sep 14th || 9:30am-6pm || Regular hours, sessions running, etc.
 
|-
 
|-
−
| Thurs 15th || TBD
+
| || 6-8pm || '''Exhibitor Reception'''
 
|-
 
|-
−
| Fri 16th || TBD
+
| Thurs Sep 15th || 9:30am-6pm || Regular hours
 +
|-
 +
| Fri Sep 16th || 9:30am-1pm || Regular hours
 +
|-
 +
|  || 1-2:30pm || '''Move out'''
 
|}
 
|}
  
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* mpg will be attending and would be happy to do some booth duty
 
* mpg will be attending and would be happy to do some booth duty
 
* Raj Singh will help man the booth and will also have some OGC material available.
 
* Raj Singh will help man the booth and will also have some OGC material available.
 +
* [http://wiki.osgeo.org/wiki/User:Epifanio Massimo Di Stefano] I'll be at the Sheraton starting from monday at noon, i can help spending 1h per day or more according on the needs.
 
* ''please add yourself''
 
* ''please add yourself''
 +
 +
== Signup Schedule ==
 +
 +
{|class=wikitable border="1"
 +
! Day !! Hours !! !! Booth Team (two each slot)...
 +
|-
 +
| Tues Sep 13th || 1-5pm || Set up - half an hour || [[User:wildintellect|Alex]], [[User:reholl|Robert]] (around 3pm), [[User:epifanio|Epifanio]], [[User:Astrid Emde|Astrid]]
 +
|-
 +
| Wed Sep 14th || 9:30-11:30am || Regular hours || ...
 +
|-
 +
|  || 11:30am-2pm || Regular hours || [[User:reholl|Robert]] ,
 +
|-
 +
|  || 2-4pm || Regular hours || ...
 +
|-
 +
|  || 4-6pm || Regular hours ||
 +
|-
 +
|  || 6-7pm (1 hour slot) || '''Exhibitor reception''' || [[Arnulf]] [[User:epifanio|Epifanio]]
 +
|-
 +
|  || 7-8pm (1 hour slot) || '''Exhibitor reception''' || ...
 +
|-
 +
| Thu Sep 15th || 9:30-11:30am || Regular hours || [[user:Danielkastl|Daniel]]
 +
|-
 +
|  || 11:30am-2pm || Regular hours || [[User:reholl|Robert]]
 +
|-
 +
|  || 2-4pm || Regular hours || [[Arnulf]]
 +
|-
 +
|  || 4-6pm || Regular hours || [[User:epifanio|Epifanio]]
 +
|-
 +
| Fri Sep 16th || 9:30-11:30am || Regular hours || ...
 +
|-
 +
|  || 11:30-1pm || Last session || [[User:reholl|Robert]]
 +
|-
 +
|  || 1-2:30pm || '''Move out''' || ...
 +
|}
  
 
== Equipment ==
 
== Equipment ==
 
What kind of equipment should be available?  How large is the booth footprint?  Will internet taps be available?
 
What kind of equipment should be available?  How large is the booth footprint?  Will internet taps be available?
−
* Volunteers should bring their own laptop if possible.  Maybe have a larger desktop monitor there too.  Or projector?
+
 
−
* 2 large tables, 1 "discussion" pedestal table and chairs
+
Basic Booth Includes:
−
* 1 pop-up banner - Tyler providing
+
    8’x10’ exhibit space
−
* Hollingsworth has leftover pop-up banner from GITA conference, will bring that.
+
    Pipe and drape, 8’ back and 3’ sides
 +
    1 table
 +
    2 chairs
 +
    Wireless internet
 +
    2 booth personnel passes
 +
 
 +
* OSGeo booth will be double-width - so 8x20' with two tables, 4 chairs.
 +
 
 +
* Volunteers should bring their own laptop if possible.  Maybe have a larger desktop monitor there too.  Or projector? (or JumboTron...)
 +
* Pop-up Banner: Robert Hollingsworth shipped the banner, it is available behind the black curtain at Registration
 +
* Consider adding 1 "discussion" pedestal table and chairs?
 +
* Monitor rental?
  
 
== Handouts ==
 
== Handouts ==
 
What handouts will be available, who/where will they be printed?
 
What handouts will be available, who/where will they be printed?
−
* Brochures, sponsorship postcards - Tyler providing
+
* Brochures, sponsorship postcards, business info cards - Tyler/Robert shipping to GITA, will be available at event registration
 
* Poster showing sponsors! - to be printed
 
* Poster showing sponsors! - to be printed
−
* Hollingsworth has leftover printed matter from GITA -- OSGeo business cards, 'Become a Sponsor' post cards, OSGeo brochure.  And a small stack of Live DVD v4.5 (outdated by Sept.?).  Plus FOSS4G posters and flyers (which really should be sent to someone BEFORE the conference..)
 
 
* ...
 
* ...
  
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What kinds of live demonstrations or recorded examples can be played at the booth?  Where can they be downloaded from or who can run them?
 
What kinds of live demonstrations or recorded examples can be played at the booth?  Where can they be downloaded from or who can run them?
 
* If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
 
* If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
−
* ...
+
* OSGeo Live - Everyone is getting a DVD or USB in their bag, so either boot from media or run in a Virtual Machine.
  
 
=== Self-Running ===
 
=== Self-Running ===
 
'''Review in case of updates or additions'''
 
'''Review in case of updates or additions'''
  
−
* [http://ossim.telascience.org/ossimdata/Movies/ OSSIMPlanet video with sound] (181MB)
+
* [http://download.osgeo.org/ossim/Movies/ OSSIMPlanet video with sound] (181MB)
−
* [http://mpa.itc.it/markus/grass_movie_video_CERL/grass_movie_CERL_1987.mov GRASS historical Video] (60MB)
+
* [http://grass.osgeo.org/grass_movie_CERL_1987/grass_movie_CERL_1987.mov GRASS historical Video from '87] - '''William Shatner''' narrates (60MB)
 
* [http://www.youtube.com/watch?v=_ZOQSn5tyqQ Italian OSGeo chapter youtube video]  Can we get a full res copy of this?
 
* [http://www.youtube.com/watch?v=_ZOQSn5tyqQ Italian OSGeo chapter youtube video]  Can we get a full res copy of this?
 
* [http://www.youtube.com/watch?v=EJqF6_80GkM gvSIG OpenMoko youtube vid].  High res copy?
 
* [http://www.youtube.com/watch?v=EJqF6_80GkM gvSIG OpenMoko youtube vid].  High res copy?
−
* [http://www.youtube.com/watch?v=hA1jRtm3F1M gvSIG Days '07 Video].
+
* [http://www.youtube.com/watch?v=1-ymz0LUB0s gvSIG Day's 11 Video] (not too techie, but nice) <s>[http://www.youtube.com/watch?v=hA1jRtm3F1M gvSIG Days '07 Video]</s>.
  
 
== Other Considerations ==
 
== Other Considerations ==
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[[Category: Marketing]]
 
[[Category: Marketing]]
−
[[Category: Events]]
 
 
[[Category: FOSS4G2011]]
 
[[Category: FOSS4G2011]]
−
[[Category: FOSS4G]]
 

Latest revision as of 03:04, 25 February 2015

Placeholder for organising the OSGeo Booth at FOSS4G 2011, similar to previous year: FOSS4G2009 OSGeo Booth.

Event Contact: Tyler Mitchell...

Schedule

Official schedule on FOSS4G site posted here. All hours are flexible and not considered mandatory. Wednesday evening is the main time to target. Exhibit hall is integrated into the venue, so is never really "closed".

Summary of schedule is:

Day Hours
Tues Sep 13th 1-5pm Move in/set up during this time
Wed Sep 14th 9:30am-6pm Regular hours, sessions running, etc.
6-8pm Exhibitor Reception
Thurs Sep 15th 9:30am-6pm Regular hours
Fri Sep 16th 9:30am-1pm Regular hours
1-2:30pm Move out

Volunteers

Sign up for an hour or so here:

  • Arnulf Christl will be at the booth for 2h each day. Once we have several volunteers we should set up a time table to better coordinate.
  • Robert Hollingsworth I'm available for booth time on all exhibit days. Would like to see how exhibit schedule intersects (specific) presentations and other activities when setting times.
  • mpg will be attending and would be happy to do some booth duty
  • Raj Singh will help man the booth and will also have some OGC material available.
  • Massimo Di Stefano I'll be at the Sheraton starting from monday at noon, i can help spending 1h per day or more according on the needs.
  • please add yourself

Signup Schedule

Day Hours Booth Team (two each slot)...
Tues Sep 13th 1-5pm Set up - half an hour Alex, Robert (around 3pm), Epifanio, Astrid
Wed Sep 14th 9:30-11:30am Regular hours ...
11:30am-2pm Regular hours Robert ,
2-4pm Regular hours ...
4-6pm Regular hours
6-7pm (1 hour slot) Exhibitor reception Arnulf Epifanio
7-8pm (1 hour slot) Exhibitor reception ...
Thu Sep 15th 9:30-11:30am Regular hours Daniel
11:30am-2pm Regular hours Robert
2-4pm Regular hours Arnulf
4-6pm Regular hours Epifanio
Fri Sep 16th 9:30-11:30am Regular hours ...
11:30-1pm Last session Robert
1-2:30pm Move out ...

Equipment

What kind of equipment should be available? How large is the booth footprint? Will internet taps be available? 

Basic Booth Includes:
   8’x10’ exhibit space
   Pipe and drape, 8’ back and 3’ sides
   1 table
   2 chairs
   Wireless internet
   2 booth personnel passes
  • OSGeo booth will be double-width - so 8x20' with two tables, 4 chairs.
  • Volunteers should bring their own laptop if possible. Maybe have a larger desktop monitor there too. Or projector? (or JumboTron...)
  • Pop-up Banner: Robert Hollingsworth shipped the banner, it is available behind the black curtain at Registration
  • Consider adding 1 "discussion" pedestal table and chairs?
  • Monitor rental?

Handouts

What handouts will be available, who/where will they be printed?

  • Brochures, sponsorship postcards, business info cards - Tyler/Robert shipping to GITA, will be available at event registration
  • Poster showing sponsors! - to be printed
  • ...

Presentations

What kinds of live demonstrations or recorded examples can be played at the booth? Where can they be downloaded from or who can run them?

  • If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
  • OSGeo Live - Everyone is getting a DVD or USB in their bag, so either boot from media or run in a Virtual Machine.

Self-Running

Review in case of updates or additions

Other Considerations

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