SAC:Budget

Please help fill in the based on this pdf report from the treasurer. Budget allocations can be found via general budget pages on the wiki.

2025

OSGeo_Budget_2025

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget	51950 [0]	0	Total Requested
Hosting	6,500 [0]	0	OSUOSL for hosting services $6500
Wordpress ACF Pro Plugin	150[0]	0	https://www.advancedcustomfields.com/pro/?utm_source=ACF+PRO (needed for both prod and dev)
Limesurvey	100 [0]	0	ComfUpdate payment
Hardware Supplies	2,500 [0]	0	Emergency reserve for replacing parts as needed (drives, power supplies etc) and new hard drives, but not planned any change
Donations open source infra projects	4,000 [0]	0	See https://wiki.osgeo.org/wiki/SAC:Budget#Donations_open_source_infra_projects
Domains	300 [0]	0	Renewals, expect 5 domains (~$15 x 5 years each)
Sysadmin	38,400 [0]	0	Specific or General support contracts. Can be used in any hours desired and rate/hr, to be approved by SAC PSC. Key items for this year: Upgrade LDAP (requires db upgrade as well), Osgeo6, OSGeo7, secure, new mail system, migrate mailing lists to discourse} 2024 OSGeo_Budget_2024 Item Amount(Proposed)[Approved] Amount(Spent) Notes Budget 51950 [21500] 0 Total Requested Hosting 6,500 [0] 0 OSUOSL for hosting services $6500 Wordpress ACF Pro Plugin 150[0] 0 https://www.advancedcustomfields.com/pro/?utm_source=ACF+PRO (needed for both prod and dev) Limesurvey 100 [0] 0 ComfUpdate payment Hardware Supplies 2,500 [0] 0 Emergency reserve for replacing parts as needed (drives, power supplies etc) and new hard drives, but not planned any change Donations open source infra projects 4,000 [0] 0 See https://wiki.osgeo.org/wiki/SAC:Budget#Donations_open_source_infra_projects Domains 300 [0] 0 Renewals, expect 5 domains (~$15 x 5 years each) Sysadmin 38,400 [0] 0 Specific or General support contracts. Can be used in any hours desired and rate/hr, to be approved by SAC PSC. Key items for this year: Upgrade LDAP, Osgeo6, OSGeo7, secure, pretalx, wiki, matrix, mail system, migrate mailing lists to discourse, standardize infra on ansible, update documentation on our system setup Donations open source infra projects Item Amount(Proposed)[Approved] Amount(Spent) Notes Pretalx 500 [0] 0 weblate 500 [0] 0 Matrix 500 [0] 0 LiberaChat 500 [0] 0 Trac 500 [0] 0 gitea 500 [0] 0 LXD/Incus (main contributor) 500 [0] 0 jitsi 500 [0] 0 SysAmin contracts Name Hours Amount(Proposed)[Approved] Amount(Spent) Notes Regina 100 [50] 12800 [6400] Upgrades: wiki (major upgrade, our version is EOL), pretalx (major upgrade flip to postgres, new preferred db), osgeo7, osgeo6, ldap (this is a major upgrade since requires db upgrade); Other upgrades as needed; General support Sandro 100 [50] 12800 [6400] Upgrade mail (major upgrade to be used by mailman and discourse), matrix (newer clients will not be able to use soon without upgrade); ansible standardization; General support Vicky 100 [50] 12800 [6400] Discourse migration and mirroring, website/wordpress, ansible standardization, nginx, General support 2023 Submitted to Board Item Amount(Proposed)[Approved] Amount(Spent) Notes Budget 32550 [32550] ? Total Requested Hosting 6000 [6000] ? Donation to OSUOSL for hosting services $6000 Hardware Supplies 2,500 [0] 0 Reserve for replacing parts as needed (drives, power supplies etc) Cloud Hosting 1,000 [1000] 0 Fund for utilizing 3rd party cloud services Donations open source infra projects 4,000 [4000] $2582? Given: Pretalx, weblate, Matrix, LiberaChat, Limesurvey, Trac, gitea, incus/lxd (main contributor), LimeSurvey Comfupdate ($82) Domains 300 [300] 136 Renewals, expect 3 domains (~$15 x 5 years each) Sysadmin 18750 [18750] ~$18592 150 hours, ~3x 50 hour general support contracts (~6250 USD each) Donations open source infra projects Item Amount(Proposed)[Approved] Amount(Spent) Notes Pretalx 500 500 weblate 500 500 Matrix 500 0 LiberaChat 500 500 Trac 500 ? gitea 500 [0] ? LXD/Incus (main contributor) 500 [0] 500 jitsi 500 [0] ? Limesurvey 82 82 2022 Submitted to Board Item Amount(Proposed)[Approved] Amount(Spent) Notes Budget 32550 [32,550] 26905.32 Total Requested Hosting 5000 [5000] 5000 Donation to OSUOSL for hosting services $5000 Hardware Supplies 2,500 [2,500] ~$526 Drives for osgeo8 and osgeo9 Cloud Hosting 2,000 [2,000] 0 Fund for utilizing 3rd party cloud services Donations open source infra projects 4,000 [4,000] ~2582 USD Currently dispensed: Pretalx , Weblate, Limesurvey (78 Euro) for comfort update tool), gitea, LiberaChat , Matrix. Help keep software we use FOSS in particular projects with very few developers Domains 300 [300] 22.65 + 377.5 + 22.65 = 422.80 Renewals, expect 3 domains (~$15 x 5 years each) Sysadmin 18750 [18750] 5975 + 6200 + 1891 + 1891 + 1580 + 713 + 124 ($18374) 150 hours, ~3x 50 hour general support contracts (~6250 USD each) 2021 Submitted to Board - [vote] Item Amount(Proposed)[Approved] Amount(Spent) Notes Budget 35100 [30,700] 0 Total Requested - New amount is $31600 + (with $3500 carried from 2020 contract - see below) Hosting 4,600 0 Donation to OSUOSL for hosting services $4600 Hardware Supplies 1,000 0 Reserve for replacing parts as needed (drives, power supplies etc) Cloud Hosting 6,000 0 Fund for utilizing 3rd party cloud services as needed includes Travis ($5000) + $1000 set aside for others Domains 300 0 Renewals, expect 3 domains (~$15 x 5 years each), expect a few transfers from Eclipse Foundation. Sysadmin 13200 [8800] 0 120 hours, ~3x 40 hour general support contracts (~4400 USD each) Wiki LDAP Completion $6,500 $8050 Contract to complete migration Wiki logins to LDAP, OSGeo single sign on. This amount is the maximum, it could cost less based on actual hours required to complete. Wiki LDAP $3,500 $3,500 Existing contract commitment from 2020. Regina - I think funtoo we should discontinue because we only had limesurvey on there and I have since moved that to osgeo3. We will be using more OSUOSL resources for the osgeo8 and osgeo9 so that $600 saved on funtoo should be allocated to OSUOSL to compensate for the extra rackspace and support we'll need. Alex - Wiki LDAP project was split for easier accounting and the need to carry an already contracted amount over. Compromise in terms of total support hours, +20 from 100 hours in light of budget constraints, and the ongoing Wiki LDAP project costs. We only spent 100 hours last year, the remaining being spent on the Wiki LDAP project. On mailing list somewhere between 2-4 contracts was suggested 100-200 hours. Jody - isolated prior commitment into a distinct line, board does not hold over budget annually so I wanted to phrase this as a existing contract commitment. 2020 Item Amount(Proposed)[Approved] Amount(Spent) Notes Budget 28350 ~12632 Total Requested Hosting 4,600 ? Donation to OSUOSL for hosting services $4000, $500 to funtoo (as monthly payments of $50/mth). Hardware Supplies 1,000 742 Reserve for replacing parts as needed (drives, power supplies etc) Cloud Hosting 6,000 ? Fund for utilizing 3rd party cloud services as needed includes Travis ($5000) + $1000 set aside for others Domains 250 390 Renewals and new ones: postgis.net, gdal.org, proj.org, geotools.org, mapserver.org Sysadmin 16500 16500[Contracted, ~$11,500 spent] 3x 50 hour support contracts (~5500 USD each), 1 for Wiki/LDAP, 2 for general support/upgrade 2019 Item Amount(Proposed)[Approved] Amount(Spent) Notes Budget 23750 15351.72 Total Requested and Approved Hosting 5,000 $4000+6*50?/month Donation to OSUOSL for hosting services $4000, to make up for last year, $1000 to funtoo (as monthly payments of $50). Hardware Supplies 1,000 776 Reserve for replacing parts as needed (drives, power supplies etc) Cloud Hosting 1,000 Fund for utilizing 3rd party cloud services as needed Domains 250 275.72 (65+56+24.72+65+65) Renewals and new ones: postgis.net, gdal.org, proj.org, geotools.org, mapserver.org Sysadmin 16500? 10000 3x 50 hour support contracts (~5500 USD each), at least 1 for wordpress, 1 for wiki LDAP migration, and 1 for general server support. 2018 Item Amount(Proposed)[Approved] Amount(Spent) Notes Budget 20,250[20,000] 10201 Hosting 2,000 0 Donation to OSUOSL for hosting services - Was held up waiting for board to add more funds. OSGeo7 6,000 7,221 New machine to replace OSGeo3. Was budgeted last year but not spent/purchased due to logistics. Cloud Hosting 1,000 Travis?? Fund for utilizing 3rd party cloud services as needed Domains 250 230 Renewals and new ones (65+56+19+45+45) Sysadmin 11,000 ~2,750 2x 50 hour support contracts 2017 Item Amount Notes Budget 15,000 (+$3000 for new website if needed) WebSite Hosting Transfer -384.03 GetInteractive Cloud Hosting -100.00 34.95 Euro/month, estimated cost 2.5 months. Sysadmin -5533.05 strk, 5000 EUR (USD approximate) 2016 Item Amount Notes Budget 12,800 SSL Certs -744.51 3 yr. Domains -195.97 Sysadmin -5200 strk, 5000 EUR (USD approximate) 2015 Item Amount Notes Budget 8,700.00 OSGeo6 -5,580.82 Domains -214.00 CodeHaus Move Contract -800.00 2014 Item Amount Notes Budget 12054 Hard Drive & PSU Replacement -245.06 3 yr. PEER1 Hosting -1,903.73 2013 Item Amount Notes Budget 12054 Backup Server -2,403.00 PEER 1 Hosting -1,204.51 OSUOSL Hosting (Donation) -3150.00 2012 Item Amount Notes Budget 12600 PEER 1 Hosting -7,820.15 2011 Item Amount Notes Budget ? SSL Certs -1,499 5 yr. OV PEER 1 Hosting -6,993.68 2010 Item Amount Notes Budget 9900 OSGeo 3/4 -15,239.69 Domains -440.00 Peer Directed Projects Center / Freenode -77.00 Anyone remember what this was for? PEER 1 Hosting -13,851.98 Perflect / PSD2HTML -533.00 Anyone remember what this was for? 2009 Item Amount Notes Budget ? SSL Certs ? 3 yr. Domains ? 2008 Item Amount Notes Budget ? SSL Certs ? 3 yr. Domains ? 2007 Item Amount Notes Budget ? SSL Certs ? 3 yr. Domains ?