Difference between revisions of "FOSS4G 2009 Organising Committee Meetings"

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(info & agenda for 2008/11/19 meeting)
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== Next Organising Committee Meeting ==
 
== Next Organising Committee Meeting ==
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* date: 2008/10/09
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* date: 2008/11/19
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* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=10&day=9&year=2008&hour=14&min=0&sec=0&p1=240 2:00 PM Sydney time]<br>
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* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=11&day=19&year=2008&hour=13&min=0&sec=0&p1=240 1:00 PM Sydney time]<br>
−
* location: meeting will be via the [[Conference_Call|OSGeo Conference Call]] facilities
+
* location: meeting will be via the [[Conference_Call|OSGeo Conference Call]] facilities (or if that is not available, via Skype)
 
* Agenda:
 
* Agenda:
 
*# decide who will record Minutes of this meeting
 
*# decide who will record Minutes of this meeting
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*# clarify budget maintenance process:
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*# select chair for the meeting
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*## once budget is approved, who can authorize budget changes, and how is this done
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*# confirm date/time for next meeting(s):
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*## budget maintenance by TH:
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*#* OC meetings
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*##* using what software?
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*#* meetings between OC and TH
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*##* does the software allow for "notes" for each line item?
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*# items for discussion:
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*##* can the software produce a PDF report?
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*## Timetable and To-Do list
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*##* can the software export the complete budget(including formulae) to Excel format?
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*## Budget: status, next steps, timetable
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*# determine process, including dates, for getting the budget ready to present to OSGeo for approval
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*## Venues:
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*# discuss draft #2(Sept 17) version of the budget
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*### SCEC: tour results, exhibition booth space
 +
*### Workshops venue: status
 +
*### Other venues: Code Sprint, Social
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*## Program:
 +
*### what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)
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*### Workshops/Labs
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*### Conference Program:
 +
*###* 2007 Program: [http://www.foss4g2007.org/program_overview/ http://www.foss4g2007.org/program_overview/]
 +
*###* 2008 Program: [http://conference.osgeo.org/index.php/foss4g/2008/schedConf/schedule] and [http://spreadsheets.google.com/pub?key=p-YpIgK8cxLIjFv0ZK6R0Mg]
 +
*### Social event(s)
 +
*### Code Sprint
 +
*### Technical Visits/Tours
 +
*### Outreach Activities
  
  

Revision as of 19:09, 16 November 2008

Back to FOSS4G 2009...

Introduction

The FOSS4G 2009 Organising Committee is responsible for the organization of the conference. More information can be found on the FOSS4G_2009_Governance page.

All wiki pages for FOSS4G 2009 meetings are listed under the Meetings category

Next Organising Committee Meeting

  • date: 2008/11/19
  • time: 1:00 PM Sydney time
  • location: meeting will be via the OSGeo Conference Call facilities (or if that is not available, via Skype)
  • Agenda:
    1. decide who will record Minutes of this meeting
    2. select chair for the meeting
    3. confirm date/time for next meeting(s):
      • OC meetings
      • meetings between OC and TH
    4. items for discussion:
      1. Timetable and To-Do list
      2. Budget: status, next steps, timetable
      3. Venues:
        1. SCEC: tour results, exhibition booth space
        2. Workshops venue: status
        3. Other venues: Code Sprint, Social
      4. Program:
        1. what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)
        2. Workshops/Labs
        3. Conference Program:
        4. Social event(s)
        5. Code Sprint
        6. Technical Visits/Tours
        7. Outreach Activities


Prior Organising Committee Meetings

2008/11/12 Geospatial Integration Showcase

2008/09/10 (Program And Venue)

2008/08/29 (Venue/Date selection )

  1. Venue and Conference Dates
    1. TH to table venue comparison – OC/TH to discuss
    2. Meeting dates to be confirmed - based on venue selection:
      • UNSW: 17 – 21 November
      • SCEC: 23 – 27 November
  2. Sponsorship and Exhibition
    1. Sponsorship hierarchy – OC to confirm
  3. Website
    1. TH/OC to discuss
  4. FOSS4G 2008 promotion
    1. TH/OC to discuss
  5. Budget
    1. TH to table budget to OC chair and Treasurer
  6. Next Meeting
    1. Discuss dates

2008/07/30 (Integrating free & proprietary conferencing software)

2008/07/02 (Sponsorship and Exhibition Meeting)

2008/06/06 (Tour Hosts / OSGeo Contract review)

2008/05/30 (Kickoff meeting between Tour Hosts and Conference Organisors)

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